Administrative Assistant

Talentify; Albany (GA); On-site; USD 38,000 - 56,000; Full time

Job summary

Radius Recycling is seeking an experienced administrative assistant to handle clerical and office tasks, delivering world-class customer service and supporting management with correspondence, reports and meetings.

The role requires strong typing, proficient MS Office skills, and the ability to work independently, detail-oriented with excellent organizational abilities, and willingness to work flexible shifts including overtime.

Qualifications

• 5+ years experience as secretary or administrative assistant.
• Excellent typing speed and accuracy.
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook.
• Strong written and verbal communication skills.
• Ability to work independently and manage priorities.

Responsibilities

• Handle cash payments, create checks, and order money.
• Provide admin support to management, including drafting letters and planning events.
• Prepare expense reports using Oracle iExpense Tool.
• Assist in planning and creating the company newsletter.
• Proofread material for grammar, spelling and accuracy.
• Coordinate travel for executives as needed.
• Provide backup to the reception desk.
• Adhere to company policies and procedures.
• Maintain professional telephone manners and client communications.

Skills

Typing 50 WPM

MS Office proficiency

Professional writing

Customer service

English proficiency

Spanish (optional)

Education

High school diploma

Tools

Oracle iExpense Tool

Job description

This position will handle a wide variety of situations and tasks, involving the clerical and administrative functions of the office. This position will prepare and route correspondence including letters, presentations, memos and reports. This position will have a wide familiarity of all company policies, practices and procedures. This position will demonstrate a wide degree of creativity and latitude in accomplishing all tasks while focusing on delivering World Class customer service.

Essential Functions:

• Handling cash payments, creating checks, and ordering money.
• Provide administrative support to management Team as needed, including but not limited to the processing of letters and correspondence, assistance in planning of events and meetings, report generation, as well as the completion of specially assigned projects.
• Responsible for gathering receipts and preparing expense reports using the Oracle iExpense Tool for management team.
• Assist in the planning and creation of the company newsletter.
• Proof-read material for grammar, spelling and accuracy.
• Assist in the planning of office activities and events.
• Assist with coordinating travel for executives, as assigned by the Executive Assistant.
• Assist with all housekeeping duties, as needed.
• Provide backup to the reception desk if needed.
• All other duties as assigned.
• Must be able to communicate via the telephone while demonstrating world class customer service.
• Ability to type a minimum of 50 WPM with no errors.
• Common Knowledge with Microsoft Windows (Word, Excel, PowerPoint, Outlook, etc.) environment.
• Must possess excellent writing and grammar skills required to compose professional letters, memorandums, email and other written communications to all level of the business and to outside business vendors.
• Able to communicate with the public in a professional and efficient manner.
• Detail-oriented with excellent organizational skills.
• Able to read, understand, and follow written and verbal instructions in English.
• Perform quality work efficiently with minimal supervision.
• Able to sit in one place and/or perform work at a computer for two-hour intervals a minimum of eight hours per day.
• Able to bend, squat, walk, and climb stairs.
• Able to work flexible shifts and schedules, including some overtime.
• Ability to read, write and speak Spanish a plus but not required.

Physical Activities Required to Performing Essential Functions:

• Standing, walking, bending, and stretching are required regularly to perform customer care, production, and environmental/safety responsibility functions.

High school level office technology courses; minimum five years experience as secretary or administrative assistant.

Excellent typing skills, (both speed and accuracy) primarily with MS Office applications, some typewriter; transcriber, calculator competency; excellent oral and written communication skills; initiative and self-motivation to implement ideas to accomplish smooth work flow; ability to determine priorities when dealing with a number of conflicting demands; high degree of integrity, diplomacy and confidentiality; professional telephone manners and interpersonal skills. Ability to understand and carry out instructions furnished in written, oral or diagrammatic form and to deal with problems involving several specific variables in or from standard situations.

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

All U.S. applicants must be 18 years of age or older and all Canada applicants must be 16 years of age or older.

Radius Recycling participates in e-verify for all U.S. new hires.

An offer of U.S. employment by Radius Recycling or any of its subsidiaries is contingent on the satisfactory completion of a post-offer drug screen and background check.

All new hires must review and sign an Arbitration Agreement. This applies to all U.S. non-union employees.

As an Equal Opportunity Employer, Radius Recycling does not discriminate on the basis of race, religion, color, sex, marital status, disability status, national origin or ancestry, veteran status, age, prior industrial injury, sexual orientation, genetic information, or any other protected status under local, state or federal law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.