Administrative Assistant

ICES: Data, Discovery, Better Health; Abbeville (LA); On-site; USD 35,000 - 50,000; Full time

Job summary

ICES: Data, Discovery, Better Health is seeking a professional for an administrative role in Abbeville, Louisiana. The position involves various responsibilities, including enhancing customer experience and performing essential clerical tasks.

The candidate must exhibit strong communication and software skills, support a quality improvement program, and maintain safety compliance while ensuring timely job completions. This is a 24-hour on-call position requiring flexibility.

Qualifications

• Strong communication skills required for team and customer interactions.
• Extensive software skills necessary for administrative tasks.
• Ability to perform standard administrative duties efficiently.

Responsibilities

• Welcome customers and provide quality service.
• Perform data entry, clerical tasks, and maintain documentation.
• Ensure compliance with safety and quality standards.

Skills

Communication skills

Software skills

Data entry

Clerical tasks

Job description

Role and Responsibilities

The first responsibility is to warmly welcome customers to BDS and model our professional, service-oriented business culture while providing them with the highest quality of service, and product knowledge that is possible. Performs administrative and office support activities for multiple supervisors.

Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate.

Quality

Support and participate in the organization’s Continual Improvement Program to conform to API Q1/ISO 9001:2015 requirements by complying with the Quality Policy and procedures and meeting QMS Objectives.

General Administrative Duties

The ability to ability to accurately and efficiently perform standard administrative duties, including but not limited to data entry, clerical tasks, reporting, reconciliation, and utilizing verbal and math skills. These tasks should be completed in a timely manner according to written procedures, ensuring adherence to company specifications and industry standards without exception.

Documentation

Accurately and honestly complete and submit paperwork associated with job task daily duties; (JSA, Safety Docs, FST, FNCR, REQ, Timecards, etc.) in the set amount of time. Report any non-compliance of procedural action immediately to Supervisor or HR. Labeling or Stamping equipment in the proper manner.

Maintenance

Team Members are responsible for and required to inventory, maintain, and a log of all assets, both inventory and company owned, ie: Department tooling, vehicles and related items.

Communication

Every BDS team member must have the ability to communicate with team members, customers, vendors, as well as the community in both written and verbal documentation. Assist others team members in daily activities and job-related tasks approved by management.

Safety

Team Members are required to perform his or her job duties in the safest way possible with a 100% accident free, 100% incident free target goal.

Representative

All Bulldog Services LLP Team Members as acting representatives are required to professionally present, uphold, and solidify the representation and respect of our motto, "Restoring Principles & Integrity One Connection at a Time" at all times.

Physical Requirements

Frequent standing and lifting, Spends time in the office and shop – as needed, environment.

Other Required Responsibilities

Lifting of equipment must be done in a manor in accordance with the company safety manual (max 50 lbs).

Other

Clothing items promoting or suggesting nonbusiness related propaganda are not allowed. The team members will conform to the use of Personal Protective Equipment (PPE) as required by BDS in compliance with OSHA regulations and directives. Responsible for maintaining a safe work environment for oneself and others by following any and all posted and non-posted safety guidelines. Non-posted guidelines are found in the BDS safety manual.

Hours of Operation

Monday through Sunday, 24/7 during your on call scheduled days on tower, this is a 24 hour on call - tower position.

Employees are required to complete any pertinent duties by end of job if at all possible. Days off call are worked based on a basic day of 8:00 am – 5:00 pm dependent on workload.

Monday through Friday, 8:00 am through 5:00 pm, but not limited to, depending on workload. Employees are required to complete any pertinent duties by close of business if at all possible which may include working passed standard hours.

Flexibility

At Any Time Employer Has The Ability To Add Or Remove Job Duties Or Responsibilities, especially as you grow and gain organizational knowledge.