Administrative Assist - Residential

Unity Bay; Moncks Corner (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Berkeley Citizens, Inc. in Moncks Corner, SC seeks an Administrative Assistant to support daily operations across locations. You will handle reception, word processing, supply management, and coordinate transportation and inspections.

You will prepare census reports, schedule meetings, maintain contact lists, and protect confidential information while collaborating with staff and leadership to ensure efficient service delivery.

Qualifications

• Excellent written and oral communication skills.
• Computer literate; proficient with office software and equipment.
• Ability to perform multiple tasks with short notice.
• Maintain confidentiality of information; conduct self professionally.
• Valid SC Driver's License with good driving record.

Responsibilities

• Receptionist duties: greet guests, notify staff of arrivals, answer calls.
• Types correspondence, reports, and maintains forms system.
• Writes up orders and maintains supplies and equipment; tracks orders.
• Submits monthly transportation logs and arranges vehicles as needed.
• Completes monthly DDSN census report and maintains yearly census spreadsheet.
• Schedules meetings, arranges supplies, coordinates minutes for committees.
• Schedules and coordinates yearly Fire Marshall Inspections of residential homes.
• Maintains Residential Setting and Resident contact lists.
• Monitors calendar; assists staff with trainings and scheduling.
• Other duties as assigned.

Skills

Communication skills

MS Office

Multitasking

Customer service

Team leadership

Education

High School diploma

Job description

SUMMARY
The Administrative Assistant is responsible for managing and performing administrative duties to support the day to day operations of the Agency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receptionist duties including greeting guests, notifying staff of guests arrival and answering all incoming phone calls
• Types correspondence, reports, etc.; Maintains forms system
• Writes up orders and maintains/organizes supplies and office equipment for all locations; Tracks orders for trends
• Submits monthly transportation logs; Arranges vehicles for oil changes and coordinates back up transportation as needed
• Completes monthly DDSN census report and maintain yearly census spreadsheet
• As requested, schedules meetings, arranges for supplies, sends correspondence and types minutes for Committees & Meetings
• As requested, schedules and coordinates yearly Fire Marshall Inspections of residential homes
• Maintains current Residential Setting list; Maintains current Resident contact list
• Monitors BCI calendar; Supports staff in scheduling/registering for trainings, meetings, etc;
• Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Excellent written and oral communication skills
• Computer literate using a variety of available software and programs, ability to organize work station
• Ability to perform a variety of tasks, often changing assignments with short notice
• Conduct self according to Agency policy
• Accept constructive criticism; Accept responsibility and work as a team player and leader
• Maintain confidentiality of individual and employee information at all times
• Execute duties and represent Berkeley Citizens, Inc., in an efficient, cooperative and ethical manner
• Should perform skills necessary to diffuse volatile situations
• Have a valid SC Driver's License and good driving record
• Good physical abilities to include: fine and gross motor skills necessary to be able to perform the job, excellent verbal communication (speaking and hearing), visual acuity (reading to include small print) and mathematical concepts
• Subject to both indoor and outdoor environments and may be subject to temperature of hot and cold conditions for short periods
• May be subjected to possibilities of physical assault, property destruction and may be required to wear protective clothing to prevent infections

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
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