Administrative and Strategic Support Specialist (Commander's Action Group)

KATMAI; San Antonio (TX); On-site; USD 95,000 - 108,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Holidays

Paid Time Off

EAP

Job summary

Katmai is seeking an experienced executive support professional to provide strategic planning and office-wide coordination for the AFSFC Director of Staff and the Commander's Action Group. You will manage deadlines, prepare action plans, and screen materials to ensure alignment with leadership standards.

You will write briefing materials, analyze DoD policies, represent the office in working groups, and maintain control of schedules and databases.

Qualifications

• Bachelor's degree in Business, Management, Public Administration, Communications, or related field.
• Minimum 3 years of experience at Headquarters Air Force, a MAJCOM, or equivalent staff agency.
• Knowledge of HQ AF, MAJCOMs, AFIMSC and related DoD relationships.
• Ability to translate complex analyses into senior-level briefs and summaries.
• Experience providing executive support to a General Officer or SES-level leader.
• Proven track record managing high-headquarters tasker workflow in DoD systems.
• Experience writing executive correspondence to Air Force writing standards.
• Experience planning senior-leader events or protocol activities.
• Experience analyzing policy across DoD/AFI/MAJCOM/AFIMSC directives.
• Active DoD Secret clearance or ability to obtain one.

Responsibilities

• Screen HQ AFIMSC products against standards and recommend edits.
• Write executive letters, memoranda, talking points, and staff packages.
• Analyze policies and document recommendations to reduce barriers.
• Represent AFSFC at groups and deliver read-aheads 48 hours prior.
• De-conflict schedules and deliver briefings with high comprehension.
• Manage MI CT and IGEMS databases with accuracy.
• Develop inspection activities compliant with directives.
• Contribute to Monthly Status Report narrative and metrics.
• Backup to Information Manager and Enterprise Workflow Manager; cross-train as needed.
• Build continuity library: SOPs, writing standards, contact lists.

Skills

Executive support

Strategic planning

Policy analysis

Senior leader briefs

Calendar management

Staff coordination

Written communication

Security clearance

DoD familiarity

Executive decision support

Education

Bachelor's degree in Business/Management/Public Administration/Communications

Tools

MICT

IGEMS

Task Management Tool (TMT)

Job description

SUMMARY

Support element for the Air Force Security Forces Center (AFSFC) AFSFC Director of Staff. Provide strategic planning and executive support to the Commander's Action Group Chief, the Director of Staff, the Commander, the Deputy Director, and senior leaders across the Command Section, the directorates, and the detachments. Manage CAG and Task Management Tool (TMT) deadlines, develop a plan of action and milestones for every assigned action, and screen products against the Commander's written standard before they reach the front office.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Screen HQ AFIMSC products against the AFSFC Commander's written standards baseline prior to presentation and recommend amendment or return where a product does not meet that standard.
• Write executive correspondence and communication materials, including letters, memoranda, position papers, talking points, briefings, scripts, and staff summary packages, that are grammatically correct, clear, consistent, and reflective of leadership intent.
• Analyze DoD, Air Force, AFMC, and AFIMSC policies and directives to identify and eliminate barriers to mission accomplishment, documenting recommendations and implementing at least two improvements annually with measurable reduction in process friction.
• Represent AFSFC at internal and external working groups, and deliver 100% of read-ahead materials to principals no later than 48 hours prior to each senior-level meeting.
• De-conflict and manage all event and activity schedules, and deliver instructional briefings and tool demonstrations that achieve a 90% or higher comprehension rate as measured by post-briefing feedback.
• Control and manage the Management Internal Control Toolset (MICT) and the Inspector General Evaluation Management System (IGEMS) databases with 100% accuracy, performing all administrator duties and keeping leadership continuously informed of performance measures.
• Develop and conduct all required inspection activities, including surveys, On-Site Inspections, and Task Evaluations, in full compliance with Commander's Inspection Program directives.
• Contribute workstream metrics, activity narrative, and deliverable schedule to the Monthly Status Report.
• Serve as a fully qualified backup to the Information Manager and the Enterprise Workflow Manager, sustaining full performance thresholds on all critical tasks during any absence, and cross-train on all three contract functional areas on a scheduled basis.
• Build and maintain the continuity library for this workstream, including standard operating procedures, executive writing standards, event checklists, and critical contact lists, throughout the period of performance.
• Review all work products for Controlled Unclassified Information prior to dissemination, and safeguard all Government-furnished property and equipment issued for performance.
• Complete and maintain all Government-required training, including Controlled Unclassified Information, cyber awareness, operations security, insider threat, annual security refresher, timekeeping, code of ethics, constructive communications, and ethical leadership.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business, Management, Public Administration, Communications, or a related field, or an equivalent combination of post-secondary education and directly related professional experience.
• Minimum of three (3) years of experience working at Headquarters Air Force, a MAJCOM, or an equivalent staff agency.
• Comprehensive knowledge and understanding of the relationships between Headquarters Air Force, MAJCOMs, AFIMSC, other DoD agencies, Government agencies, and AFSFC.
• Demonstrated knowledge and ability to conduct complex analysis, studies, and other staff activities and to translate that work into senior leader and executive level briefs, summaries, and briefings.
• Demonstrated experience providing executive support to a General Officer, a Senior Executive Service leader, or an equivalent senior leader, including calendar, correspondence, and decision support.
• Demonstrated experience managing high-headquarters tasker workflow and suspense tracking in the Task Management Tool (TMT) or an equivalent DoD task management system.
• Demonstrated ability to write and quality-control executive correspondence to Air Force writing standards, including position papers, talking points, staff summary packages, and memoranda.
• Demonstrated experience planning and executing senior-leader events or protocol activities.
• Demonstrated experience analyzing policy across DoD, Air Force, MAJCOM, or AFIMSC directives.
• Active DoD Secret security clearance, or the demonstrated ability to obtain and maintain one (generally, U.S. Citizenship required).
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Willingness and demonstrated ability to cross-train on all three contract functional areas and to serve as a fully qualified backup to the other positions on the contract, with that coverage exercised on a scheduled basis.
• Strong written and verbal communication skills, including the ability to represent the office at working groups and to communicate with principals at the General Officer and Senior Executive Service level.
• Experience administering the Management Internal Control Toolset (MICT) and the Commander's Inspection Program (CCIP), including self-assessment communicators, deficiency tracking, root-cause analysis, and corrective action plans.
• Experience with the Inspector General Evaluation Management System (IGEMS) or Inspector General inspection support.
• Experience developing OPORD annexes, mission directives, or organizational realignment documentation.
• Experience with manpower and personnel documentation, including Unit Manning Documents and Unit Personnel Management Rosters, and organizational structure development.
• Air Force Security Forces background or familiarity with the Security Forces enterprise.

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

DRIVING REQUIREMENTS

Must have or be able to attain a valid state driver’s license and be insurable on the company’s automobile insurance policy. Driving, with or without accommodation, may be required when traveling for training and/or short occasional amounts of local driving. The expected driving time is less than 15%.

WORK ENVIRONMENT

Office environment on a military installation, with sustained daily use of a Government-furnished workstation. Occasional movement across a multi-floor facility is required to coordinate in person with Action Officers and AFSFC staff. Contractor personnel identify themselves as Government Contractor personnel in all forms of communication, wear a picture identification badge, and identify their workspace with their name and company affiliation.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, bending, stooping, crouching, and lifting weights up to 20 pounds. Frequently uses hands/fingers for manipulation of keyboard and mouse. It is Katmai's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compensation & Benefits:

• Pay: $95,000 - $108,000 annually
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.

Compliance:

We are a VEVRAA Federal Contractor.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color,religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).