Administrative and Strategic Support Specialist (Commander's Action Group)

Katmai Government Services; San Antonio (TX); On-site; USD 95,000 - 108,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & AD&D Insurance

401(k) Savings Plan

Vacation & Paid Personal Time

11 Paid Federal Holidays

Job summary

Katmai Government Services in San Antonio, TX seeks an experienced executive support professional to assist the AFSFC Commander's Action Group Chief and Director of Staff. You will manage calendars, draft executive correspondence, and prepare read-ahead materials for senior leaders across the Command Section and directorates.

You will screen products against the Commander's standards, coordinate events, and maintain critical databases and procedures to ensure timely, accurate decision support

Qualifications

• Bachelor's degree in a related field or equivalent professional experience
• Minimum of three years experience with Headquarters Air Force or equivalent staff agency
• Strong writing and briefing skills aligned to Air Force standards
• Ability to obtain/maintain DoD security clearance or equivalent

Responsibilities

• Screen HQ AFIMSC products against the Commander's standards baseline
• Draft executive letters, memoranda, talking points, and staff briefs
• Analyze DoD/Air Force policies to reduce process friction
• Represent AFSFC in working groups and deliver read-aheads 48 hours before meetings
• Coordinate event schedules and deliver 90% comprehension in briefings
• Administer MICT and IGEMS databases with 100% accuracy
• Develop inspection activities in line with Commander's directives
• Contribute to Monthly Status Reports with metrics
• Serve as backup to Information Manager and Enterprise Workflow Manager
• Maintain continuity library and related procedures

Skills

Executive support

Calendar management

Briefing materials

Policy analysis

DoD knowledge

Written communication

Security clearance

DoD briefing standards

Education

Bachelor's degree in Business, Management, Public Administration, Communications, or related field

3+ years DoD staff experience

Tools

Task Management Tool (TMT)

Ins. General Evaluation Mgmt System (IGEMS)

Management Internal Control Toolset (MICT)

Job description

Summary

Support element for the Air Force Security Forces Center (AFSFC) AFSFC Director of Staff. Provide strategic planning and executive support to the Commander's Action Group Chief, the Director of Staff, the Commander, the Deputy Director, and senior leaders across the Command Section, the directorates, and the detachments. Manage CAG and Task Management Tool (TMT) deadlines, develop a plan of action and milestones for every assigned action, and screen products against the Commander's written standard before they reach the front office.

Essential Duties & Responsibilities

• Screen HQ AFIMSC products against the AFSFC Commander's written standards baseline prior to presentation and recommend amendment or return where a product does not meet that standard
• Write executive correspondence and communication materials, including letters, memoranda, position papers, talking points, briefings, scripts, and staff summary packages, that are grammatically correct, clear, consistent, and reflective of leadership intent
• Analyze DoD, Air Force, AFMC, and AFIMSC policies and directives to identify and eliminate barriers to mission accomplishment, documenting recommendations and implementing at least two improvements annually with measurable reduction in process friction
• Represent AFSFC at internal and external working groups, and deliver 100% of read-ahead materials to principals no later than 48 hours prior to each senior-level meeting
• De-conflict and manage all event and activity schedules, and deliver instructional briefings and tool demonstrations that achieve a 90% or higher comprehension rate as measured by post-briefing feedback
• Control and manage the Management Internal Control Toolset (MICT) and the Inspector General Evaluation Management System (IGEMS) databases with 100% accuracy, performing all administrator duties and keeping leadership continuously informed of performance measures
• Develop and conduct all required inspection activities, including surveys, On-Site Inspections, and Task Evaluations, in full compliance with Commander's Inspection Program directives
• Contribute workstream metrics, activity narrative, and deliverable schedule to the Monthly Status Report
• Serve as a fully qualified backup to the Information Manager and the Enterprise Workflow Manager, sustaining full performance thresholds on all critical tasks during any absence, and cross-train on all three contract functional areas on a scheduled basis
• Build and maintain the continuity library for this workstream, including standard operating procedures, executive writing standards, event checklists, and critical contact lists, throughout the period of performance
• Review all work products for Controlled Unclassified Information prior to dissemination, and safeguard all Government-furnished property and equipment issued for performance
• Complete and maintain all Government-required training, including Controlled Unclassified Information, cyber awareness, operations security, insider threat, annual security refresher, timekeeping, code of ethics, constructive communications, and ethical leadership
• Maintain regular and punctual attendance
• Perform other duties as assigned

Supervisory Responsibilities

None.

Requirements

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business, Management, Public Administration, Communications, or a related field, or an equivalent combination of post-secondary education and directly related professional experience
• Minimum of three (3) years of experience working at Headquarters Air Force, a MAJCOM, or an equivalent staff agency
• Comprehensive knowledge and understanding of the relationships between Headquarters Air Force, MAJCOMs, AFIMSC, other DoD agencies, Government agencies, and AFSFC
• Demonstrated knowledge and ability to conduct complex analysis, studies, and other staff activities and to translate that work into senior leader and executive level briefs, summaries, and briefings
• Demonstrated experience providing executive support to a General Officer, a Senior Executive Service leader, or an equivalent senior leader, including calendar, correspondence, and decision support
• Demonstrated experience managing high-headquarters tasker workflow and suspense tracking in the Task Management Tool (TMT) or an equivalent DoD task management system
• Demonstrated ability to write and quality-control executive correspondence to Air Force writing standards, including position papers, talking points, staff summary packages, and memoranda
• Demonstrated experience planning and executing senior-leader events or protocol activities
• Demonstrated experience analyzing policy across DoD, Air Force, MAJCOM, or AFIMSC directives
• Active DoD Secret security clearance, or the demonstrated ability to obtain and maintain one (generally, U.S. Citizenship required)
• Must obtain and maintain any necessary security access and/or background checks

Desired Qualifications & Skills

• Willingness and demonstrated ability to cross-train on all three contract functional areas and to serve as a fully qualified backup to the other positions on the contract, with that coverage exercised on a scheduled basis
• Strong written and verbal communication skills, including the ability to represent the office at working groups and to communicate with principals at the General Officer and Senior Executive Service level
• Experience administering the Management Internal Control Toolset (MICT) and the Commander's Inspection Program (CCIP), including self-assessment communicators, deficiency tracking, root-cause analysis, and corrective action plans
• Experience with the Inspector General Evaluation Management System (IGEMS) or Inspector General inspection support
• Experience developing OPORD annexes, mission directives, or organizational realignment documentation
• Experience with manpower and personnel documentation, including Unit Manning Documents and Unit Personnel Management Rosters, and organizational structure development
• Air Force Security Forces background or familiarity with the Security Forces enterprise

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

Driving Requirements

Must have or be able to attain a valid state driver's license and be insurable on the company's automobile insurance policy. Driving, with or without accommodation, may be required when traveling for training and/or short occasional amounts of local driving. The expected driving time is less than 15%.

WORK ENVIRONMENT

Office environment on a military installation, with sustained daily use of a Government-furnished workstation. Occasional movement across a multi-floor facility is required to coordinate in person with Action Officers and AFSFC staff. Contractor personnel identify themselves as Government Contractor personnel in all forms of communication, wear a picture identification badge, and identify their workspace with their name and company affiliation.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, bending, stooping, crouching, and lifting weights up to 20 pounds. Frequently uses hands/fingers for manipulation of keyboard and mouse. It is Katmai's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Benefits

Compensation & Benefits

• Pay: $95,000 - $108,000 annually
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence

Compliance

We are a VEVRAA Federal Contractor.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).