Administrative and Personal Assistant

The Behavior Doc; Culpeper (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) matching

Paid time off (3–5 weeks)

9 paid holidays

$300 cell phone stipend

Job summary

The Behavior Doc is seeking a hybrid administrative assistant and personal assistant to the CEO to handle front-desk duties, client onboarding, scheduling and insurance submissions at their Culpeper clinic.

Role includes personal assistant tasks for the CEO, such as calendar management, travel planning, and errands, with potential petsitting for a Boston Terrier. Office space, an iMac, and a dedicated office line are provided.

Qualifications

• GED or high-school equivalent is required; some college preferred.
• Ability to pass a background check.
• Reliable transportation and active driver's license.

Responsibilities

• Answer phones and greet patients at the clinic.
• Onboard new clients seeking ABA therapy.
• Employee/client scheduling and insurance submissions.
• Daily facility maintenance and materials ordering.
• Assist CEO with personal tasks, scheduling, and travel arrangements.

Skills

Communication

Organization

Time management

Professionalism

Attention to detail

Education

GED or High-School Diploma

Some college coursework

Tools

Apple iMac computer

Office software / Email calendar

Job description

Benefits

• Health insurance
• Paid time off
• Training & development
• 401(k) matching
• Bonus based on performance
• Dental insurance

Location

Must be physically present at our clinic facility in Culpeper, VA 5-days per week.

The Behavior Doc, a pediatric applied behavior analysis (ABA) provider is seeking a hybrid administrative assistant and personal assistant to the company CEO. The administrative assistant would physically report to our Culpeper clinic location and perform several administrative and building level tasks to include the following:

• Answering phones, greeting patients
• On-boarding new clients seeking ABA therapy
• Employee/client scheduling
• Insurance submissions and authorizations
• Daily cleaning and general maintenance of the facility
• Ordering of materials/supplies for the facility
• Running errands: Walmart, USPS, Starbucks, etc.

Additionally, the employee would offer personal assistant services to the company CEO to include the following:

• Phone calls/meeting on the behalf of the CEO
• Scheduling meetings/business calls
• Running personal errands: groceries, dry cleaning, returns, etc.
• Making travel arrangements and reservations

Additional compensation/opportunity available should the assistant be open to petsitting for a Boston Terrier puppy (Not Required).

The administrative assistant would have their own office space, office phone, and Apple iMac computer.

Hours

8:00-5:00pm M-Th, 8:00-4:00pm F

Benefits

• Anthem medical, dental & vision Insurance
• 401k + 4% match
• 3-5 weeks of paid time off
• 9 paid holidays
• $300 annual cell phone stipend

Job Qualifications

• Education: GED or High-School equivalent required; some college preferred
• Must be able to pass a background check
• Reliable transportation and active Driver's License

Preferred Personal Attributes

• Strong written and spoken language
• Maintain a professional appearance
• Superior attendance
• Quick-learner in a fast-paced environment
• Good follow-through with task completion
• Organized and strong time management