Administrative and Marketing Coordinator

The Contractor Consultants; New York (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Paid lunch break

Career growth

High-end projects

Collaborative team

Competitive pay

Job summary

The J. Thomas Company is seeking an Administrative and Marketing Coordinator (Bilingual EN/SPAN) to drive operations and brand growth. Based in NYC, the role combines financial workflows, subcontractor coordination, and marketing duties for high-end residential projects.

You will support administrative routines, manage bid documents, and help propel branding initiatives across social media and materials. This full-time onsite position offers growth in a craft-focused firm.

Qualifications

• Experience in administrative/office operations.
• Proficient with QuickBooks Online and financial tracking.
• Advanced Microsoft Office skills.
• Experience supporting social media/marketing efforts.
• Bilingual in English and Spanish required.

Responsibilities

• Provide administrative and financial workflow support with the bookkeeper.
• Prepare 1099 payroll checks and handle deposits.
• Maintain organized project documentation and receipts.
• Coordinate with expeditors to obtain permits and ensure NYC compliance.
• Assist HR tasks including onboarding, time-off tracking, and payroll support.

Skills

Bilingual EN/SPAN

Administrative experience

Project coordination

Social media management

Communication skills

Tools

QuickBooks Online

Microsoft Office

Canva

Job description

Administrative and Marketing Coordinator (Bilingual EN/SPAN) Drive Operations and Brand Growth for High-End Construction

Job Overview

Company: The J. Thomas Company.
Salary/Pay Rate: $22 – $28 per hour (based on experience).
Location: Brooklyn, NY (Onsite).
Job/Employment Type: Full-Time.
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (Paid Lunch Break).
Project Scope: High-end residential construction and custom fabrication.
Mandatory Licenses & Certifications: None Required.

The Opportunity

You will serve as the operational and creative backbone of a growing construction and fabrication firm. This role goes beyond traditional support, placing you at the intersection of financial workflows, subcontractor coordination, and brand development.

You will have the unique opportunity to drive internal efficiency while elevating our external visibility. This is the ideal position for a bilingual professional who wants to shape the marketing and administrative standards of a high-end brand.

How You Will Make An Impact

• Operations & Administrative Support
  • Monitor business expenses and collaborate with the bookkeeper to track payments and financial updates
  • Execute financial tasks including preparing 1099 payroll checks and handling deposits
  • Maintain organized project documentation, binders, and receipts for all active jobs
  • Coordinate with expeditors to secure permits and ensure compliance with NYC regulations
  • Manage subcontractor documentation including contracts, insurance certificates, and payment coordination
  • Support HR functions including onboarding, tracking employee time off, and assisting with payroll
• Project & Bid Support
  • Assist in creating and maintaining bid templates and proposal documents
  • Support project managers with documentation, scheduling, and communication
  • Help track project timelines and ensure proper documentation for bids and ongoing jobs
• Marketing, Branding & Social Media
  • Manage and maintain the company’s social media presence (Instagram, LinkedIn, etc.)
  • Create and schedule content showcasing projects, progress, and company culture
  • Collaborate with leadership to develop branding strategies and marketing initiatives
  • Assist in designing and ordering company swag, uniforms, and promotional materials
  • Work with website developers to update project portfolios and company information
• Technology & Communication
  • Coordinate with IT and website teams to resolve technical issues
  • Serve as a central communication point between field teams, subcontractors, and office staff

Required Qualifications & Experience

• Previous experience in an administrative, office management, or operations support role.
• Strong proficiency in QuickBooks Online and financial tracking.
• Advanced skills in Microsoft Office Suite (Excel, Word, and Outlook).
• Experience managing or supporting professional social media or marketing efforts.
• Must be bilingual in English and Spanish.

Preferred Qualifications & Experience

• Experience in the construction or general contracting industry.
• Familiarity with NYC permitting and subcontractor coordination.
• Basic design experience using tools like Canva or Adobe for branded materials.
• Proven ability to create professional proposals or construction bids.

Compensation & Benefits

• Competitive hourly pay with a stable full-time schedule.
• Paid lunch break included in the daily shift.
• Clear opportunities for career growth and expanded responsibilities.
• Exposure to high-end, architect-driven residential projects.
• Collaborative team environment focused on craftsmanship and innovation.

About Us

The J. Thomas Company is a progressive construction firm dedicated to the art of craft and the pursuit of excellence in the NYC residential market. We specialize in delivering architect-driven, high-end interiors with precision and care.

Learn more at https://www.thejthomasco.com

The J. Thomas Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.