Administrative and Financial Specialist

Alfa Laval; Houston (TX); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Job summary

Alfa Laval Inc. seeks an Administrative and Financial Specialist to ensure smooth office operations while safeguarding financial health.

The role blends administrative leadership with bookkeeping duties, supporting the CFO and CEO in budgeting and forecasting. Based in Houston, TX, you will manage invoices, POs, filings, cash flow analysis, and coordination of parts shipments, while upholding accuracy and customer service.

Qualifications

• Bachelor’s degree required.
• Minimum three years of experience in a financial environment/office management/booking role.
• Bookkeeping experience.
• Excellent verbal and written communication skills.
• Financial background with understanding of balance sheet, P&L and related items.

Responsibilities

• Process order entries, invoices, and purchase orders with accuracy.
• Maintain electronic filing systems per company protocols.
• Address and resolve administrative inquiries with timely solutions.
• Manage accounting records and oversee credit procedures.
• Collaborate with CFO and CEO on budgets and monitoring.
• Conduct cash flow analysis and prepare financial forecasts.
• Coordinate shipment of spare parts and ensure proper invoicing.
• Oversee office supplies, invoice processing, and general administration.
• Maintain comprehensive transaction records with accounting team.

Skills

Bookkeeping

Financial analysis

Communication skills

MS Office

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

About the job…

The Administrative and Financial Specialist facilitates the efficient operation of Alfa Laval Inc. The Administrative and Financial Manager is responsible for the smooth day-to-day operation of the office while maintaining financial health of the company. This dual role combines administrative leadership with bookkeeping duties to support efficient business operations, ensure financial accuracy, and provide excellent internal support to the team.

This is an onsite position located in Houston, TX.

As a part of the team, you will:

• Processes order entries, invoices, and purchase orders with accuracy and efficiency.
• Maintains and organizes electronic filing systems in accordance with company protocols.
• Addresses and resolves administrative inquiries, providing timely and effective solutions.
• Manages accounting records and oversees credit management procedures.
• Collaborate with the CFO and CEO in the development and monitoring of financial budgets.
• Conducts cash flow analysis and prepares financial forecasts.
• Coordinates the shipment of spare parts and ensures proper invoicing.
• Oversees office supply inventory, invoice processing, and general office administration.
• Maintains comprehensive transaction records, working closely with the accounting department.

"We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioural traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games."

What you know:

• Bachelor’s degree in related field.
• Minimum three years of experience in a financial environment/office management/booking role.
• Excellent verbal and written communication skills.
• Bookkeeping experience.
• Excellent interpersonal and customer service skills.
• Financial background with understanding of balance sheet, P&L and related financial items.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Experience in a small-to-medium business environment.

At Alfa Laval, we pride ourselves on creating an inclusive and dynamic workplace that values diverse perspectives and experiences. While we typically welcome applicants from all locations, currently, we are prioritizing candidates who reside in the US or have an established presence in the area. Visa sponsorship is not available for this role.

What’s in it for you?

Alfa Laval offers a competitive salary and full benefits package, including medical/dental/vision/life, 401(k) plan, and more. At Alfa Laval, we carefully consider a wide range of compensation factors to determine your total compensation package. At Alfa Laval, we carefully consider a wide range of compensation factors to determine your total compensation package. We rely on market indicators to determine compensation and consider your specific job family, background, skills, and experience to get it right. These considerations can cause your compensation to vary and will also be dependent on your location. The base salary for this role is typicallybetween $70,000.00 to $85,000.00.

Alfa Laval is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

EEO/Vet/Disabled Employer