Administrative and Data Entry Assistant (Hybrid)

ICF; Annapolis (MD); Hybrid; USD 40,000 - 68,000; Full time

Job summary

ICF is seeking an Administrative and Data Entry Assistant to support EPA ESAT contract at Fort Meade, Maryland. The role involves data management, report prep, invoicing, and general administration, interfacing with staff and clients.

Ideal candidates have a high school degree, 2+ years in the environmental analytical field, and proficiency with Microsoft Office. Some positions require EPA background check and US work authorization. This is a hybrid role with 2 days onsite.

Qualifications

• High School Degree or equivalent years of experience.
• 2+ years of related experience, preferably in the environmental analytical field.
• MUST be authorized to work in the US; MUST pass an EPA background check to obtain access to U.S. federal property.

Responsibilities

• Support laboratory operations and QA activities.
• Track workload, data entry, and reporting.
• Prepare and distribute weekly/monthly reports.
• Manage office needs including supplies and IT/facility issues.
• Prepare basic correspondence.
• Prepare basic schedules, calendar, and timeline documents.
• Format items in Word or Excel.
• With training, provide inventory and glassware cleaning support.

Skills

Microsoft Office

Excel formulas

Access

Outlook

Data entry

US work authorization

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Access Database

PowerPoint

Job description

:Interested in making a difference to the planet? Want to work with a team of Environmental Chemists and Scientists who care about the protection of human health and the environment? ICF is seeking a motivated Administrative and Data Entry Assistant to join our team to support a U.S. Environmental Protection Agency (EPA) contract, the Environmental Services Assistance Team (ESAT), located at Fort Meade in Maryland. The team performs soil, water, air, waste, and tissue sample analysis and data validation for chemical contaminants primarily in support of EPA's Superfund program. The team also supports EPA's ambient air monitoring programs under the Clean Air Act. The Administrative and Data Entry Assistant will assist and potentially lead a variety of tasks in support of data management, report preparation, scheduling, invoicing, and administration duties needed to keep the office organized and functioning well. This multi-faceted position will require working with a variety of staff with various technical backgrounds in order to support their projects and their daily office needs. Daily interactions with staff and clients will require a candidate with a professional and positive demeanor both in-person and on the phone. The successful candidate should have the combination of interpersonal and analytical skills that will make you an effective member of our team from the day you arrive. The successful candidate must have or be able to obtain authorization for access to Fort Meade and U.S. EPA Environmental Science Center. This position is hybrid with 2 days onsite in the Ft. Meade office location.

Key Responsibilities

• Work as part of the team to support laboratory operations and quality assurance activities.
• Track workload and work products, including database entry and reporting.
• Assist with preparing and distributing work products and weekly and monthly reports.
• Manage office needs including ordering supplies, meeting set-up, and facilitating any IT or facility issues.
• Prepare basic correspondence.
• Prepare basic schedules, calendar, and timeline documents.
• Format items in Word or Excel.
• With training, provide laboratory operations support, such as inventories and glassware cleaning, as needed.

Required Qualifications

• High School Degree or equivalent years of experience
• 2+ years of related experience, preferably in the environmental analytical field
• Proficiency in Microsoft Office (including Word, Excel, Access, and Outlook)
• Experience using Microsoft Excel spreadsheets including formulas, locking cells, hiding, filtering, subtotals, etc.
• MUST be authorized to work in the US; MUST be able to pass an EPA background check to obtain access to U.S. federal property

Preferred Skills/Experience

• Government consulting support experience
• Experience working at DoD, EPA, or other Federal facilities
• Strong organizational skills and ability to meet deadlines
• Team player with the ability to multi-task in a fast-paced environment
• Capable of working independently
• Sound business ethics, including the protection of proprietary and confidential information
• Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

For more information, please read our EEO & AA policy . Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about non-discrimination: Know Your Rights and Pay Transparency Statement.

Pay Range

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is: $39,724.00 - $67,532.00 Maryland Client Office (MD88)