Administrative and Communications Coordinator

Hill Community Development Corporation; Pittsburgh (Allegheny County); On-site; USD 35,000 - 55,000; Full time

Job summary

Hill Community Development Corporation in Pittsburgh is seeking an Administrative & Communications Coordinator to support various operational and communication functions. Responsibilities include managing office tasks, providing project support, and maintaining online platforms. The ideal candidate excels in communication, is organized, and can handle multiple tasks effectively. Basic proficiency in MS Office Suite and social media tools is essential. A valid PA driver's license is preferred, along with physical capability for office duties.

Qualifications

• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to multi-task and work in fast-paced environments.

Responsibilities

• Support administrative, coordination, and communication needs of the organization.
• Maintain organized office presence and greet guests.
• Respond to requests for documentation and elevate urgent matters.

Skills

MS Office Suite (Outlook, Teams, Word, Excel, PowerPoint)

Canva

Photoshop

Social Media (Facebook, Instagram, Twitter, LinkedIn)

Salesforce

Tools

Adobe Photoshop

InDesign

MailChimp

Content Management Systems

Job description

Job Title(s)

• Administrative & Communications Coordinator
  Reports to: Senior Director of Operations and Finance (SDOF)
  Job Category: Full Time
  Roles and Responsibilities: To support the administrative, coordination and communications needs of the Hill Community Development Corporation.

Operations and Financial

• Maintain an organized, functional, well-stocked, clean and orderly office presence and greet guests


• Perform clerical, office management and administrative duties, i.e. open mail, log and respond as needed, answer telephone, record messages, send mail, make copies, complete errands


• Maintain and consistently upgrade effective filing systems


• Explore appropriate rates and services with various vendors such as utilities, office services, maintenance work etc. to assure cost-savings for organization


• Respond to requests for documentation from various internal and external team members


• Promptly elevate urgent matters to SDOF for action and resolution


• Support the development and maintenance of an effective project management system; maintain various databases to ensure high-level accuracy and expeditious access to data


• Create office systems to maximize efficiencies and effectiveness


• Respond to requests of senior staff and delegates for various administrative, operational and community engagement tasks

Organizational and Communications

• Provide project support to Hill CDC programs and projects as assigned


• Attend Hill CDC meetings and provide administrative support and record keeping as needed (including various monthly and quarterly meetings)


• Maintain current information on organizational website and social media


• Perform quality graphic design support


• Assist with updating the website, social media and newsletters as required


• Assist with community communication efforts, prepare fliers/newsletters, contact speakers, coordinate community meetings, contact various community stakeholders etc.

Facilitate and coordinate meetings of key constituent groups

• Coordinate planning, vendors, and marketing per organizer’s request; attend events to assist in the execution of events including pre- and post-event setup and breakdown

Programs and Events

• Support the Programs and Policy department event organizers as needed

Technical Skills Needed

• Key Skills: MS Office Suite (Outlook Email & Calendar, Teams, Word, Excel, Powerpoint), Canva, Photoshop, Social Media (Facebook, Instagram, Twitter, LinkedIn), Salesforce


• Preferred Skills: Monday, Adobe Photoshop and InDesign, MailChimp, Content Management Systems


• Ability to learn new software programs quickly

Important Candidate Qualities

• Excellent written and verbal communication skills


• Highly organized


• Strong attention to detail


• Coachable; demonstrates use of lessons learned


• Self-starter


• Ability to multi-task and work in fast-paced environments


• Highly responsive


• Positive, professional, and amicable demeanor


• Strong problem‑solving skills & good judgment


• Ability to work well independently and with others


• Ability to interact with diverse groups of people such as community residents, elected officials, business executives, foundation representatives etc.

Knowledgeable and capable of supporting senior staff in setting appointments, screening calls, office management, meeting, and event preparation; superb technical or creative and communication skills are a must

• Office Hours: Maintain formal office hours for the Hill Community Development Corporation from 8:45am – 5pm on site. This position must open the Hill CDC office promptly at 9am Mon – Friday.


• Physical Requirements of the Job: Ability to operate computer and other equipment in the office. Must have sufficient mobility to move around office and to interact with the community; must be able to move or lift objects of no more than 25 lbs.

Preferred

• Valid PA Driver’s License and Personal Transportation

Work Environment

• Non-Smoking Work Environment


• Business Casual Professional Dress (No jeans, leggings, flip-flops or tank tops)

Pay Rate

• Commensurate with experience and qualifications


• Paid bi-weekly