Administrative Analyst Supervisor

El Dorado County

California

On-site

USD 90,000 - 120,000

Full time

3 days ago

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Job summary

The County of El Dorado is seeking an Administrative Analyst Supervisor for the Probation Department in California. This role leads data compilation, mandated reports, program evaluation, internal analytics, and provides strategic information to executive leaders.

The ideal candidate combines leadership, strong analytical skills, and a commitment to evidence‑based practices. You will mentor staff, guide performance, and ensure deliverables like outcome reports and grant analyses are accurate and

Qualifications

Bachelor’s degree in business administration, accounting, public administration, or closely related field.
At least 3 years of professional admin, budget, or administrative management experience; one year of lead experience.
Alternatively, 1 year in a role equivalent to Sr. Administrative Analyst.
Driver’s license may be required for some positions.

Responsibilities

Plans, organizes, assigns, and supervises the staff, operations, and activities of an administrative function or area.
Supervises professional analyst staff and evaluates performance; manages discipline and staffing.
Develops goals, objectives, and strategies for the assigned program/unit and ensures quality control.
Coordinates complex analyses to identify options and cost/benefit, and recommends changes.
Communicates findings to management and coordinates implementation of changes.
Coordinates programs with other departments and provides advanced technical assistance.
Performs administrative and programmatic support in budget, grants, contracts, and reporting.
Writes complex staff reports, board items, and agenda materials; supports governance processes.
Ensures standardized procedures to optimize funding and service delivery.
Ensures compliance with regulatory and reporting requirements and liaises with external agencies.
Attends meetings and represents the department when needed.
Reviews literature to stay current on principles and practices in assigned areas.

Skills

Leadership experience

Analytical thinking

Budget administration

Education

Bachelor’s degree in business administration, accounting, public administration, or closely related field

Job description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

PROBATION DEPARTMENT

The County of El Dorado Probation Department is committed to providing public safety through collaborative partnerships and innovative practices in Corrections, with accountability and compassion.

DEFINITION

Under general direction, performs supervisory as well as advanced, difficult, and complex analytical work in the administration of assigned operations, programs, and projects; plans, assigns, directs, and evaluates the work of professional staff supporting the assigned department, division, program, or function; conducts and coordinates advanced research and analysis on complex programmatic practices and procedures, and makes recommendations for organizational, operational, policy, and procedural improvements; conducts difficult and/or specialized needs analyses, feasibility studies, and evaluations for assigned projects and programs; participates in departmental planning activities to improve organizational productivity and customer service, and fosters cooperative working relationships among County departments; and performs related duties as assigned.

IDEAL CANDIDATE

The ideal candidate for Administrative Analyst Supervisor for the El Dorado County Probation Department is an experienced, forward-thinking leader who brings technical mastery and a deep commitment to Probation’s vision of \"Safe Communities Through Changed Lives\". They exercise strong judgement under pressure and demonstrate the ability to take thoughtful, independent initiative when navigating complex challenges.

This individual excels in leading a team who is responsible for data compilation and communication, completing mandated reports, program evaluation, internal analytics, and providing strategic informational information to executive and supervisorial leaders to inform the progression of an evidence‑based department. They model professionalism, integrity, and adaptability while guiding staff through multifaceted assignments that can shift quickly based on legislative mandates, justice system requirements, departmental protocols, or executive direction.

A successful candidate is responsible for mentoring and developing staff, providing coaching, structured feedback, and clear expectations to strengthen team performance. With strong emotional intelligence, they understand the interpersonal dynamics that influence small team success. They ensure deliverables, such as outcome reports, risk and caseload assessment information, program evaluations, and grant analysis are accurate, high quality, easily understood by stakeholders, and aligned with evidence-based principles that drive outcomes across the adult and juvenile divisions.

The ideal Administrative Analyst Supervisor is decisive, resilient, strategic, and capable of interpreting complex justice system data and navigating information exchanges with internal operational units, courts, law enforcement agencies, and other stakeholders. They possess strong technical insight, enabling them to work alongside IT teams, enhance case management information systems and data. Ultimately, this leader inspires confidence and trust who advances the department's mission of providing public safety through accountability, innovation, and communication by ensuring the department’s analytical groundwork is strong, adaptable, and future‑focused.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Plans, organizes, assigns, and supervises the staff, operations, and activities of an assigned administrative function or area which may include budget/finance, training and staff development, facilities, contracts and procurement, and/or program analysis.

Supervises the work of professional analyst staff, and may supervise technical and administrative support staff; selects, trains, motivates, and directs personnel; evaluates and reviews work for acceptability and conformance with department standards; prepares and delivers performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns; works with department management and staff to build and maintain a high performing team environment.

Supervises the activities of a distinct departmental/division administrativeprogram, function, or work unit; has significant responsibility for the development of goals, objectives, and operational strategies for the assigned program/unit and for quality control/improvement.

Supervises and conducts complex analyses to identify alternatives and make recommendations regarding such matters as organizational structure, budget development/administration, staffing, facilities, equipment, cost/benefit, productivity, and policy or procedure modifications; evaluates alternatives and develops conclusions.

Discusses analyses findings with management staff, makes recommendations, and coordinates the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports.

Coordinates programs and activities with those of other departments, depending upon the nature of the assigned operation, program, or project to which assigned.

Provides advanced technical assistance to others on administrative and analytical matters.

Performs advanced, professional-level administrative and programmatic support work in such areas as budget development, financial administration and reporting, grants, purchasing, database management, contract administration, management analysis, public information, and program evaluation; prepares contracts, agreements, and grant documents.

Writes and develops complex staff reports, presentations, and board items; plans and coordinates the scheduling of board items, agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.

Supervises and coordinates the development of standardized procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations, programs, and service delivery methods and procedures in order to maximize funding and minimize costs.

Coordinates departmental compliance with federal, state, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.

Attends meetings, conferences, workshops, and training sessions, and may represent the department as assigned; works with other government agencies, civic and community organizations, professionals, consultants, committees, and others as needed to accomplish assignments.

Reviews publications and related material to become and remain current on principles, practices, and new developments in assigned work areas.

Performs related duties as assigned.

For a full description of duties and responsibilities, please review the job description.

QUALIFICATIONS AND RELEVANT EXPERIENCE

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations. A combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying; however, education may not solely substitute for the required experience.

Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in business administration, accounting, public administration, or a closely related field;

AND

Three (3) years of professional experience performing administrative, budget, or administrative management functions at a level equivalent to the County's class of Administrative Analyst II, including one (1) year of lead experience;

One (1) year of experience at a level equivalent to the County’s class of Sr. Administrative Analyst.

When assigned to a specific functional area as noted above, previous knowledge and experience in such area is desirable.

LICENSES AND CERTIFICATES

Some positions may require possession of, or ability to obtain, a valid California or Nevada Driver’s License by the time of appointment, and maintenance of a satisfactory driving record.

RECRUITMENT PROCESS

The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

Written Examination: A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The online examination has been tentatively scheduled for 12/03/26. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email at least one week prior to the examination.

If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.

A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Administrative Analyst Supervisor. This recruitment will establish a list for the purpose of filling current and future full time, part time, limited term and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

We are currently recruiting for the following:

One (1) full time vacancy for the Probation Department located in Shingle Springs, CA.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

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