Recorder Document Examiner/Indexer I

The County of El Dorado; Placerville (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

The County of El Dorado seeks a Recorder Document Examiner/Indexer I in Placerville, CA. This entry-level role processes, records, and indexes vital records and real/personal property documents. You will assist visitors and provide information in accordance with recording requirements.

Ideal candidates are organized, comfortable with computers, and able to communicate clearly with diverse backgrounds. Training on recording procedures is provided and prior office experience is valued.

Qualifications

• Candidates must have a high school diploma or equivalent.
• 1 year of office support experience or 2 years of clerical experience in a comparable setting.

Responsibilities

• Receive, examine, and classify a wide variety of legal documents including land records, birth/death certificates, and other vital statistics, ensuring compliance with recording requirements.
• Examine documents for sufficiency, jurisdiction, and appropriateness for recording; return unrecordable items with notes on discrepancies.
• Compute and collect fees; issue receipts; balance monies daily against receipts.

Skills

Office support

Clerical experience

Attention to detail

Education

High school diploma

Job description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

OFFICE OF THE RECORDER-CLERK

The Office of the Recorder-Clerk combines the dual responsibilities of administering official services and providing access to business filings, records, and real property documents. The office ensures that a vital link to the past is maintained for future generations by indexing and archiving documents of historical, commercial, and legal significance to provide public access to unblemished and accurate records within the county. The El Dorado County Recorder-Clerk processes documents related to birth certificates, death certificates, marriage licenses, certified copies of vital statistics, document filings, and recordings of real property; and conducts civil wedding ceremonies.

THE OPPORTUNITY

Step into the role of Recorder Document Examiner/Indexer I and bring your skill in reviewing legal documents to the County’s Recorder-Clerk’s Office, where you will gain valuable experience processing, recording, and indexing documents related to real and personal property and vital records while assisting visitors, providing accurate information in accordance with legal codes and recording requirements, and performing a variety of responsible office support duties; if you’re ready to build a strong foundation in public-service document processing and grow your career, apply today and join our team.

The selected candidate will have the opportunity to:

• Receive, examine, and classify a wide variety of legal documents, including, but not limited to, land-related documents, marriage, birth, death and other vital statistics, liens and releases, and abstracts of judgments; ensure adherence to legal codes and recording requirements.
• Examine legal documents for sufficiency of information, jurisdiction, and appropriateness of recording; return documents in person or by mail that may not be recorded, noting discrepancies and reasons for rejection.
• Compute and accept payments of fees; issue receipts; account for monies received on a daily basis by balancing against records of receipts.
• Operate specialized department computer system entering information from recorded documents into permanent indexes by major categories, such as dates, fees, taxes, document numbers, names, places, or addresses.
• Process documents from outside sources via an Electronic Recording System.
• Provide customer service to the public over the counter and by telephone regarding document recording procedures and requirements.

For a full description of duties and responsibilities, please review the job description here.

Bring your attention to detail and commitment to helpful customer service to the County’s Recorder’s Office. The ideal candidate for Recorder Document Examiner-Indexer I enjoys working with records, checking information for accuracy, and helping people understand established procedures.

We are seeking someone who is organized, comfortable using computers, and able to communicate clearly and courteously with people from varied backgrounds. A willingness to learn document recording and indexing procedures, follow instructions carefully, and ask questions when information is unclear will help the successful candidate develop in this entry-level role.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations: Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.

Recorder Documents Examiner/Indexer I:

Equivalent to graduation from high school and one (1) year of office support experience in a legal court or similar office setting; or two (2) years of increasingly responsible clerical experience at a level equivalent to the County's class of Office Assistant II.

RECRUITMENT PROCESS

A training and experience evaluation will be utilized to determine an applicant's ability to continue in the recruitment process ranking for referral to specific vacancies. Based upon the information in the application and/or responses to supplemental questions, the applicant's education, training and experience will be evaluated using a pre-determined formula.

Supplemental questions play an integral role in this recruitment process. Please take the time to provide thoughtful and thorough responses. The information you provide may be used to determine your ranking for referral to specific vacancies. All work experience that is described or included in your response(s) MUST be included in the "Work Experience" section of your application. Do not refer to a resume or other documentation.

For more information on the recruitment process, click here.

Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Recorder Document Examiner/Indexer I Extra Help. This recruitment will establish a list for the purpose of filling current and future extra help vacancies for at least three (3) months.

This recruitment will establish a list for the purpose of filling current and future full time, part time, limited term and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

We are currently recruiting for the following:

• One (1) full-time vacancy in the Office of the Recorder-Clerk located in Placerville, CA.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require a pre-employment medical screening. Depending on the job classification, medical screening may include testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

• 40 miles to Downtown Sacramento
• 50 miles to Sacramento International Airport
• 129 miles to San Francisco

Here are a few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports
• Skiing and Snowboarding
• Live Music and Music Festivals
• Local Craft Breweries and Wineries
• El Dorado County Fair
• Placerville Speedway Races
• Farm to ForkRestaurants
• Local Shopping Gems

Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information.