Administrative Analyst & Meetings Coordinator

Florida Legislature; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Florida Legislature seeks an independent worker coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Key duties include preparing notices, detailed agendas, bill analyses and budget notes; drafting amendments and committee documents; planning full committee and subcommittee meetings and workshops; training staff and supervising clerical personnel to ensure smooth workflow; and acting as custodian of bills referred to

Qualifications

• Bachelor’s degree required; administrative experience can substitute on a year-for-year basis.
• Experience performing research, preparing reports, and handling complex administrative tasks is expected.
• Ability to plan, organize, and coordinate work assignments with attention to accuracy.

Responsibilities

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Skills

Administrative principles

Research techniques

Attention to detail

Data analysis

Oral and written communication

Team collaboration

Education

Bachelor’s degree

Job description

The Florida Legislature seeks an independent worker coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Key duties include preparing notices, detailed agendas, bill analyses and budget notes; drafting amendments and committee documents; planning full committee and subcommittee meetings and workshops; training staff and supervising clerical personnel to ensure smooth workflow; and acting as custodian of bills referred to