Administrative Analyst III (C)

National Education Association; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Excellent benefits

Tuition reimbursement

Public transportation reimbursements

On-site fitness center

Job summary

Metropolitan Water District of Southern California in Los Angeles is seeking an Administrative Analyst III (C) to provide high-level HR support, manage confidential information, and assist in HR projects.

The role involves preparing reports, analyzing data in Excel, maintaining HR policies, coordinating HR initiatives, and supporting leadership and board activities. Hybrid work with travel to district facilities as needed, and a California driver’s license may be required.

Qualifications

• Bachelor’s degree from an accredited college or university in a related field and four years relevant experience; OR two years as a MWD Analyst II level in the related field.
• Experience includes progressively responsible support for a department or organizational function with project coordination or process improvement.
• Desirable qualifications include supporting a HR function in a public agency, and experience with process improvement initiatives, SharePoint site management, board support, employee engagement programs, and updating policies, procedures, and workflows.

Responsibilities

• Provide administrative support to the Human Resources Group Manager and HR Services team by preparing correspondence, reports, presentations, meeting materials, and maintaining records.
• Support leadership and board activities by preparing agendas, reports, presentations, meeting materials, and tracking follow-up actions.
• Maintain HR information systems and collaboration platforms, including SharePoint, Teams, and OneDrive; update HR policies, procedures, and related documents
• Support and maintain employee programs and initiatives, including recognition programs, HR communications and activities that promote employee engagement and organizational effectiveness.
• Coordinate HR projects and initiatives by setting priorities, tracking progress, and ensuring timely completion.
• Conduct research and analysis on organizational challenges, personnel services, HR programs, policies, and special projects; present findings and recommendations to leadership to support operational improvements.
• Prepare reports, analyze data using Microsoft Excel (including pivot tables), and develop presentations.
• Coordinate updates to policies, procedures, and documentation by tracking revisions and supporting implementation.
• Collaborate with managers, employees, and stakeholders while applying HR policies, maintaining confidentiality, and managing multiple priorities.

Skills

Analytical thinking

Communication

Organizational skills

Team collaboration

Education

Bachelor's degree in related field

4 years relevant experience

Tools

SharePoint

Excel

HRIS

Job description

At the Metropolitan Water District of Southern California, we deliver reliable water to a region with 19 million people—and toaccomplishthis,we rely onateam of talented employees: innovators, problem-solvers, andcollaboratorswho make it all possible.

There is currently 1 opening for Administrative Analyst III (C) located at our Headquarters in Los Angeles.

This recruitment may result in an eligibility list*.

The Administrative Analyst III (C) is responsible for providing administrative support to the Office of the Human Resources Group Manager and the Human Resources Services Section. The position handles highly confidential information related to District management decisions, organizational matters, and employer-employee relations. Work requires strong analytical, organizational, and communication skills; attention to detail; sound judgment; and the ability to support projects, programs, and initiatives that advance effective human resources services.

What You’ll Do

• Provide administrative support to the Human Resources Group Manager and HR Services team by preparing correspondence, reports, presentations, meeting materials, and maintaining records.
• Support leadership and board activities by preparing agendas, reports, presentations, meeting materials, and tracking follow-up actions.
• Maintain HR information systems and collaboration platforms, including SharePoint, Teams, and OneDrive; update HR policies, procedures, and related documents
• Support and maintain employee programs and initiatives, including recognition programs, HR communications and activities that promote employee engagement and organizational effectiveness.
• Coordinate HR projects and initiatives by setting priorities, tracking progress, and ensuring timely completion.

• Conduct research and analysis on organizational challenges, personnel services, HR programs, policies, and special projects; present findings and recommendations to leadership to support operational improvements.
• Prepare reports, analyze data using Microsoft Excel (including pivot tables), and develop presentations.
• Coordinate updates to policies, procedures, and documentation by tracking revisions and supporting implementation.
• Collaborate with managers, employees, and stakeholders while applying HR policies, maintaining confidentiality, and managing multiple priorities.

This classification performs work that requires maintaining confidentiality and is routinely privy to matters that either involves confidential information, sensitive personnel issues, or exposure to confidential and sensitive strategic corporate information.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

Schedule:

9/80 Monday through Friday/Every other Friday off. Start times are no earlier than 6 am and end times are no later than 6 pm.

Hybrid:

Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.

Travel:

This position will require travel to various District facilities throughout the service area, sometimes requiring overnight stay in the project area.

EMPLOYMENT STANDARDS

MINIMUM QUALIFICATIONS

Education and Experience: Bachelor’s degree from an accredited college or university in a related field AND four years relevant experience;

OR two years as a MWD Analyst II level in the related field.

Relevant Experience is defined as: Progressively responsible experience supporting a department or organizational function with any combination of project coordination or process improvement.

Desirable Qualifications: Supports a Human Resources function(s) in a public agency. Experience with process improvement initiatives, SharePoint site management, board support, employee engagement programs, and developing or updating policies, procedures, and workflows.

CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS

Employees in this position may be required to obtain and maintain the following certifications, licensing and registrations:

License(s): Valid California Class C Driver’s License or equivalent that allows you to drive during your employment is required at time of application.

BENEFITS

• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• Public transportation reimbursements
• Hub of public transportation: rail, subway, buses, and taxis
• On-site fitness center

For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented)

ABOUT MWD

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call [phone] or email: [e-mail].

Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).

Application Filing Period:

Closes at 11:59 pm PT on the date stated in the job announcement. However, it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Eligibility List*:

An eligibility list is a list of qualified candidates created when a job posting states that one will be established.

Candidates who meet the minimum qualifications listed in the original posting and successfully pass all stages of the recruitment process—but are not selected for the initial vacancy—may be placed on this list for future openings.

The list may be used to invite candidates to participate in a selection interview for a future vacancy in the same classification / title (if there is one). The duration of the list depends on the applicable bargaining unit.

Qualifying Experience:

Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.

Sponsorship:

Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).