Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt

Sonoma State University; Sonoma (CA); On-site; USD 54,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability insurance

Retirement (CalPERS)

Tuition waiver

Vacation and sick leave

15 paid holidays

PSLF Employer

Job summary

Sonoma State University is seeking an Administrative Analyst to support the Ethnic Studies and Languages department. Reporting to the Director Operations, the AA handles records, operations and scheduling, and budget preparation and control.

The analyst uses independent judgement to interpret policies, perform research, and prepare financial reports, while assisting faculty, staff, students and community with diverse matters.

Qualifications

• Bachelor's degree or equivalent training and experience in admin policy development.
• Three years of office administration experience preferred.
• Intermediate proficiency with computers and Microsoft Office (Word, Excel) required.
• Knowledge of Google Suite, Drupal and PeopleSoft preferred.

Responsibilities

• Record management, operations and procedures, course scheduling processes, and budget preparation and control.
• Provide information, historical background, and rationales to staff and faculty.
• Use independent judgement to interpret policies, perform research, and prepare financial reports.
• Support documentation and general office assistance.

Skills

Office administration

MS Office

Communication

Google Suite

Education

Bachelor's degree

Tools

PeopleSoft

Drupal

Job description

This position is only open to Sonoma State University Employees

Job Summary

Reporting to and under general supervision of the Director Operations (DO), the Administrative Analyst (AA) performs varied administrative, technical and analytical duties and services, including record management, operations and procedures, course scheduling processes, and budget preparation and control for the Ethnic Studies and Languages department. The AA serves as the main resource for faculty, staff, students, department, and community, in diverse and moderate complex matters of policy, procedure, and practice by providing information, historical background, and rationales. The AA is expected to use independent judgement to make decisions, interpret and apply policies and procedures, perform research when needed, prepare and analyze budgetary and other financial reports, provide support documentation, and provide general office assistance. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

Key Qualifications

• This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development and improvement of administrative policies, procedures, practices, or programs.
• Three years of experience in office administration is preferred.
• Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required.
• Knowledge of Google Suite, Drupal and PeopleSoft preferred.

Salary And Benefits

• This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.
• The CSU Classification Step Range for this address is $4,799 - $6,992 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,799).
• This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.
• For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

Supplemental Information

About Sonoma State University

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Equal Opportunity & Mandated Reporting

The University is an affirmative action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Employment Eligibility & Conditions

CSU Out of State Policy

Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Education Code 89521

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Annual Reports & Safety Information

Sonoma State University's Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at [e-mail].