Electronic Resources Administrative Specialist, Administrative Analyst/Specialist, Exempt I

Sonoma State University; Sonoma (CA); On-site; USD 59,000 - 86,000; Full time

Job summary

Sonoma State University is seeking an Electronic Resources Administrative Specialist to manage the lifecycle of electronic resources, including licenses, renewals, and access. You will analyze usage data, communicate with vendors, and document workflows while contributing to policy development.

You will work with the Collections and Technical Services team, planning research, compiling data, and presenting reports with actionable recommendations to support student, faculty, and staff needs.

Qualifications

• Bachelor’s degree and/or equivalent training and admin experience leading to policy development or program improvements.
• Two or more years of related experience in an administrative/analytic role.
• Experience in an academic library and managing library electronic resources preferred.
• Experience with consortial library environments, renewal data, and workflow documentation preferred.
• Intermediate proficiency with Word and Excel; knowledge of Google Suite and library systems (ExLibris Alma, Primo, PeopleSoft) preferred.

Responsibilities

• Manage the electronic resource lifecycle including license and renewal tracking, activation, access management, and troubleshooting.
• Communicate with vendors and collect usage data for assessment and reporting.
• Document workflows and contribute to cross-functional projects and policy development.
• Plan and conduct research, compile data, and prepare reports with actionable recommendations.
• Provide project leadership on library resource initiatives and support responsive service to users.

Skills

Analysis

Policy development

Project coordination

Communication

Education

Bachelor's degree

Tools

ExLibris Alma

Primo

PeopleSoft

Google Suite

Scheduling software

Job description

This position is only open to Sonoma State University Employees

Application Process

This position is open until filled.

Please review the position description listed above for full scope of responsibilities and qualifications.

Job Summary

Reporting to the Associate Dean and serving as a member of the Collections and Technical Services team, the Electronic Resources Administrative Specialist (Specialist) performs specialized administrative, analytical, and program duties related to the electronic resource lifecycle, including license and renewal tracking, vendor communication, access troubleshooting, usage data collection and analysis, and workflow documentation for the University Library’s electronic resources. In addition, work involves participating in the development, alteration, implementation, and evaluation of administrative policies and procedures, while independently planning and conducting research, compiling data, and preparing and presenting reports with reliable conclusions and actionable recommendations. The Specialist contributes to the completion of broad and more complex projects and goals, often providing project leadership or representing the unit on key projects and events while supporting the effective stewardship of library collections and responsive service to students, faculty, staff, and other library users. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

Key Qualifications

This position requires a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two or more years of related experience. Experience working in an academic library and managing library electronic resources, including one or more aspects of the e-resource lifecycle such as acquisition, activation, access management, renewal, troubleshooting, assessment, documentation, or cancellation is highly preferred. Experience working in a consortial library environment with shared systems, collections, and e-resource management workflows; using collection assessment data (e.g., COUNTER reports, cost-per-use, overlap analysis, and renewal data) to support decision-making; and documenting workflows, improving procedures, providing training, and contributing to cross-functional projects is preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, personnel scheduling software, library automated systems product, ExLibris Alma, Primo, and PeopleSoft preferred.

Salary and Benefits

This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.

The CSU Classification Step Range for this position is $5,274 - $7,684 per month (step 1 - step 20).

Step placement will be determined based on relevant qualifications and professional experience.

Step placement upon appointment is not expected to exceed Step 3 ($5,488).

• medical


• dental


• vision


• life and disability insurances


• retirement (CalPERS)


• tuition waiver


• vacation and sick leave


• 15 paid holidays are offered each year


• Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.


• For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

About Sonoma State University

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Equal Opportunity & Mandated Reporting

The University is an affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a \"mandated reporter\" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Employment Eligibility & Conditions

Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Application Process & Accommodations

For questions related to the application process, please reach out to [e-mail]. The ADA Coordinator is also available ([e-mail]) to assist individuals with disabilities in need of accommodation during the hiring process.

Annual Reports & Safety Information

Sonoma State University's Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report. The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at [e-mail].