Administrative Analyst

City of Watsonville; Watsonville (CA); On-site; USD 70,000 - 86,000; Full time

Job summary

The City of Watsonville Police Department seeks an Administrative Analyst to support operations with data analysis, research, and project coordination. The role develops reports, assists with strategic planning, and contributes to policy implementation while improving organizational effectiveness and public safety outcomes.

The position emphasizes analytical problem solving, collaboration across divisions, and long-term process improvement in a dynamic municipal environment.

Qualifications

• Knowledge of administration and management principles
• Basic budgetary accounting practices
• Application of statistical methods to research
• Municipal organization and relationships with the municipal government
• Modern office practices, procedures and appliances
• Principles of commercial and governmental accounting and standard record maintenance procedures
• Basic principles of public administration
• Research methods and techniques and methods of report presentation

Responsibilities

• Gathers and analyzes information concerning procedure, operations, budgets or space problems and prepares reports showing alternatives and method of implementing, ramifications for management and cost of purposed solutions
• Reviews and analyzes budget requests and makes recommendations as to appropriateness of requests
• Investigates and makes recommendations on requests for unbudgeted items
• Conducts special studies and works on projects concerning City or departmental procedure or policies, programs and grants
• Assists in conducting work measurement projects, prepares detailed analysis of operations, develops job standards and workload indicators
• Collects, compiles and organizes data for reports, recommendations, policies, special projects and public inquiries
• Researches issues and prepares responses, as directed
• Prepares correspondence and reports
• Reviews and analyzes recent and pending legislation affecting departmental programs
• Acts as City representative and liaison at meetings and conferences with public agencies and community groups as assigned

Skills

Analytical thinking

Data analysis

Report writing

Budgetary accounting

Research methods

Public administration

Education

Bachelor's degree in public administration, business administration, or closely related field

Job description

The Police Department is seeking a self-motivated, detail-oriented, and analytical individual to fill an Administrative Analyst position. This position will provide critical support to department operations through data analysis, research, project coordination, and a variety of administrative and operational initiatives. Duties may include analyzing crime trends and departmental statistics, preparing reports and presentations, supporting strategic planning efforts, coordinating special initiatives, evaluating operational processes, and assisting with the development and implementation of programs and policies. The ideal candidate will possess strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities and collaborate across departmental divisions. This is an exciting opportunity for individuals interested in contributing to public safety, improving organizational effectiveness, and supporting innovative approaches to law enforcement and community service.

DEFINITION

Under direction, to perform difficult research and analysis as a staff assistant in a major City department; to work on special projects, develop recommendations, write reports, and conduct surveys; and perform related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This job class is the second level in the Administrative Analyst series of three classifications. The Administrative Analyst functions at an entry-level management level of classification and requires knowledge of municipal organization, basic principles of public administration, research methods and report presentation.

SUPERVISION RECEIVED

Receives limited supervision from the assigned Department Head.

Duties may include, but are not limited to, the following:

• Gathers and analyzes information concerning procedure, operations, budgets or space problems and prepares reports showing alternatives and method of implementing, ramifications for management and cost of purposed solutions
• Reviews and analyzes budget requests and makes recommendations as to appropriateness of requests
• Investigates and makes recommendations on requests for unbudgeted items
• Conducts special studies and works on projects concerning City or departmental procedure or policies, programs and grants
• Assists in conducting work measurement projects, prepares detailed analysis of operations, develops job standards and workload indicators
• Collects, compiles and organizes data for reports, recommendations, policies, special projects and public inquiries
• Researches issues and prepares responses, as directed
• Prepares correspondence and reports
• Reviews and analyzes recent and pending legislation affecting departmental programs
• Acts as City representative and liaison at meetings and conferences with public agencies and community groups as assigned
• Sits at a desk and in meetings for long periods of time on a continuous basis
• Uses a telephone, writes and uses a keyboard to communicate through written means
• Uses near vision for long periods of time
• Abides by safety policies and procedures and performs safe work practices
• Intermittently bends and twists to reach equipment surrounding desk
• Intermittently reaches above and below shoulder level to reach books, files and reports on shelves and in filing cabinets
• Grasps electronic equipment, books and documents with right and left hands
• Works indoors in an environment subject to heat/cold and
• Performs related duties similar to the above in scope

EMPLOYMENT STANDARDS

Knowledge of:

• principles of administration and management
• basic budgetary accounting practices
• application of statistical methods to research
• municipal organization and relationships with the municipal government
• modern office practices, procedures and appliances
• principles of commercial and governmental accounting and of standard record maintenance procedures
• basic principles of public administration
• research methods and techniques and methods of report presentation

Ability to:

• abide by safety policies and procedures and perform safe work practices
• assemble, organize and present in written or oral form statistical, financial or factual information derived from a variety of sources
• use independent judgment to identify and analyze problems and recommend and implement solutions
• establish and maintain cooperative relationships with other employees and municipal officials
• prepare and present clear and concise oral and written reports
• understand, interpret, explain and apply laws, rules and policies
• communicate in both oral and written forms in English and Spanish highly desirable

Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• • Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a closely related field.
• • Three years of increasingly responsible administrative or analytical experience in an operating or staff agency in business or government comparable to that of an Assistant Administrative Analyst with the City of Watsonville

The candidate will be appointed for a 12-month probationary period. Names of successful candidates who do not receive a job offer will be placed on an employment list which normally remains effective for one year. The Human Resources Department may abolish an Employment list at any time the needs of the City so require. This position is represented by the Management bargaining group.

Prior to appointment to the position of Administrative Analyst, successful completion of a background investigation and medical examination will be required.

The City of Watsonville is an Equal Opportunity Employer and encourages workplace diversity. The City of Watsonville is committed to compliance with the Americans with Disabilities Act by including people with disabilities in all of its programs and activities.

NOTE: THIS ANNOUNCEMENT DOES NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISIONS CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVISED WITHOUT NOTICE.