ADMINISTRATIVE ANALYST

State of Arkansas; Little Rock (AR); On-site; USD 47,000 - 70,000; Full time

Job summary

The Arkansas Department of Labor and Licensing (ADLL) is seeking an Administrative Analyst to support strategic operations with advanced analytical, operational, and administrative duties. The role involves handling complex tasks, evaluating processes, and implementing improvements for greater efficiency within the agency.

You will collaborate with senior leadership, analyze data, prepare reports, and help develop policies and procedures that support ADLL's goals while ensuring compliance with

Qualifications

• High school diploma or equivalent with 3 years experience in administrative roles.
• Proficiency in MS Office and data management.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide advanced administrative support to senior management, including scheduling meetings, preparing materials, composing correspondence, and conducting research as needed.
• Oversee and coordinate office operations, ensuring that processes are aligned with agency objectives.
• Ensure that all records, documents, and files are maintained in accordance with state laws and agency guidelines.
• Organize and manage both physical and digital records to ensure that information is easily accessible and complies with confidentiality requirements.
• Collect, analyze, and interpret a variety of data from internal and external sources to support the agency’s objectives.
• Prepare detailed reports and presentations based on data analysis, providing insights and recommendations to leadership for informed decision-making.
• Evaluate and assess current operational processes within the agency to identify inefficiencies, bottlenecks, or compliance issues.
• Recommend process improvements and assist in the development of procedures that streamline workflows and improve service delivery.

Skills

Critical thinking

Communication skills

Organization

MS Office

Project management

Database software

Independent work

Attention to detail

Education

High School Diploma

Tools

Microsoft Office Suite

Project management software

Database software

Job description

The Arkansas Department of Labor and Licensing (ADLL) is dedicated to ensuring fair and safe labor practices, fostering economic growth, and protecting the welfare of workers and businesses across the state. ADLL is committed to supporting those affected by job displacement by connecting them with resources, training programs, and initiatives that empower them to thrive in evolving industries and contribute meaningfully to Arkansas’s workforce. ADLL will uphold rigorous standards, promote education and compliance, and strive for continuous improvement in all areas of labor and licensing regulation to enhance the well-being of Arkansas’s workforce and economy.

Position Information

• Job Series: Administrative Support
• Classification: Administrative Analyst - Career Path
• Class Code: PAS01P
• Pay Grade: SGS05
• Salary Range: $47,397 - $70,148

Job Summary

The Administrative Analyst plays a pivotal role in supporting the strategic operations of a department by providing advanced analytical, operational, and administrative support. This position requires the ability to manage complex tasks, evaluate processes, and implement improvements that enhance overall efficiency within the agency. The Administrative Analyst will collaborate with senior leadership, provide insight through data analysis, and contribute to the development of policies and procedures that support the agency’s goals.

Primary Responsibilities

• Provide advanced administrative support to senior management, including scheduling meetings, preparing materials, composing correspondence, and conducting research as needed.
• Oversee and coordinate office operations, ensuring that processes are aligned with agency objectives.
• Ensure that all records, documents, and files are maintained in accordance with state laws and agency guidelines.
• Organize and manage both physical and digital records to ensure that information is easily accessible and complies with confidentiality requirements.
• Collect, analyze, and interpret a variety of data from internal and external sources to support the agency’s objectives.
• Prepare detailed reports and presentations based on data analysis, providing insights and recommendations to leadership for informed decision-making.
• Evaluate and assess current operational processes within the agency to identify inefficiencies, bottlenecks, or compliance issues.
• Recommend process improvements and assist in the development of procedures that streamline workflows and improve service delivery.

Knowledge And Skills

• Ability to think critically and identify solutions to complex administrative and operational challenges.
• Excellent verbal and written communication skills, with the ability to convey complex information clearly to a variety of audiences.
• Exceptional organizational skills, with the ability to manage multiple tasks, deadlines, and competing priorities.
• Advanced skills in using Microsoft Office Suite (Excel, Word, PowerPoint), as well as project management and database software.
• Ability to work independently and handle complex administrative tasks with minimal supervision.
• High level of attention to detail in all aspects of administrative and data management, ensuring accuracy and quality in all deliverables.

Minimum Qualifications

A high school diploma or equivalent is required, plus three (3) years of experience in administrative roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee's demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications

• Proficient with all Microsoft Office products

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.