Administrative Aide — Budget & Board Support

City of Grand Rapids; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Paid Holidays

Parking included

Tuition Reimbursement

Professional development

Wellness program

Employee Discounts

Job summary

City of Grand Rapids is seeking an Administrative Aide in the Economic Development Department to support a team of 11, oversee 12 authorities, and manage a $20 million budget. The role emphasizes organization, attention to detail, and serving as the welcoming face of the office.

The position requires an Associate’s degree in Public Administration or a related field and three years of related experience. It offers a comprehensive benefits package and opportunities for professional development

Qualifications

• Associate’s degree in Public Administration or a related field required.
• Three (3) years of related experience required.

Responsibilities

• Codes financial documents; processes deposits, interdepartmental transactions and invoices
• Reviews current fiscal year department budgets; runs reports; projects year end estimates; projects budgets for the next fiscal year; performs budget entry
• Prepares for Board meetings; drafts and reviews agenda items; collects RSVPs; books rooms; compiles and distributes agenda packets, sets up and prepares resolutions and other documents for signature; prepares public notices
• Prepares letters, reports, documents and records meeting minutes; ensures confidentiality of all information as required
• Directly manages calendar of department director and assists with scheduling interdepartmental meetings.
• Manages building maintenance and facility work orders; orders office supplies; distributes mail; answers the phone; schedules meetings; performs physical and electronic filing; updates internal and external documents
• Create and maintain department process documentation.
• Acts as IT liaison; troubleshoots IT issues; manages work orders; communicates updates; provides training
• Prepares data for administrative and public report purposes
• Responds to citizen issues, complaints or other requests for information
• Performs related work as required

Education

Associate’s degree in Public Administration or related field

Three years related experience

Tools

Microsoft Office

Job description

City of Grand Rapids is seeking an Administrative Aide in the Economic Development Department to support a team of 11, oversee 12 authorities, and manage a $20 million budget. The role emphasizes organization, attention to detail, and serving as the welcoming face of the office.

The position requires an Associate’s degree in Public Administration or a related field and three years of related experience. It offers a comprehensive benefits package and opportunities for professional development