ADMINISTRATIVE AIDE

MD; Maryland; On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Tuition reimbursement

Free mass transit

Generous paid leave

Health coverage

Pension plan

Job summary

The Maryland Department of General Services is seeking an Administrative Support position within the Field Operations Bureau of the Maryland Capitol Police in Annapolis. The role involves providing essential administrative support to the Division Commander and assisting in various clerical duties to ensure effective communication within the agency and with external parties.

Qualified candidates should possess strong typing skills and a high school diploma. The position offers a generous benefits package including leave, health coverage, and tuition reimbursement opportunities.

Qualifications

• Four years performing secretarial or clerical work involving typing duties.
• Experience in managing office communications and maintaining records.

Responsibilities

• Process and maintain records related to the Annapolis Division.
• Serve as liaison for requests from the Chief of Police and others.
• Transcribe police interviews for documentation.

Skills

Typing skills

Office procedure management

Confidentiality

Education

High school diploma or equivalent

Job description

Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non‑profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service... Consider joining our team!

GRADE

ASTD11

LOCATION OF POSITION

Annapolis State Office Complex
29 Saint Johns Street
Annapolis MD 21401

Main Purpose of Job

The primary purpose of this position is to provide administrative support to the Division Commander of the Field Operations Bureau of the Maryland Capitol Police, as well as to all members of that Bureau. The individual in this role supports the agency's mission by facilitating and documenting departmental activities and ensuring effective communication both within the agency and with external stakeholders.

POSITION DUTIES

1. Assists in processing and maintaining all records related to the Annapolis Division, including payroll, personnel files, performance evaluations, training records, and certification records.
2. Acts as liaison responding promptly and accurately to special requests made by the Chief of Police, Members of the headquarters division of the Maryland Capitol Police, Department of General Services, and the public.
3. Transcribes taped police interviews in cases of incidents, complaints, or allegations made against the department and department staff.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Four years performing secretarial work or clerical work involving typing duties.
  Notes:
  1. Additional secretarial or clerical experience may be substituted on a year‑for‑year basis for the required education.
  2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
  3. Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year‑for‑year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience establishing, revising, and implementing office procedures.
• Experience managing telephone calls, welcoming visitors, and coordinating appointments and interviews.
• Experience maintaining the confidentiality of records and reports.

SPECIAL REQUIREMENTS

Demonstrate the ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

BENEFITS

The State of Maryland offers a generous benefits package that includes:

• Tuition reimbursement, if funding is available, for those who qualify
• Free mass transit in Baltimore & Annapolis
• Generous paid leave that increases with years of service
• Paid holidays
• Health coverage with low out‑of‑pocket costs
• Employee & employer contributory pension plan

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.