Administrative Aide

City of Houston; Houston (TX); On-site; USD 40,000 - 46,000; Full time

Job summary

The City of Houston Fire Department, HR Command, is seeking an Administrative Aide to support daily operations. You will greet visitors, handle phones, perform data entry, prepare documents, and provide courteous customer service in a fast-paced municipal setting.

Requirements include a high school diploma or GED and at least two years of clerical or administrative experience. Proficiency with Microsoft Office is preferred, and the role offers daytime hours Monday to Friday at 500 Jefferson,

Qualifications

• High School Diploma or GED required.
• Minimum two years of clerical or administrative experience.
• Experience with Microsoft Office (MS Word, Excel, Outlook) preferred.

Responsibilities

• Greet internal and external visitors, answer phones and direct calls.
• Provide operational and administrative support to HR Command staff.
• Perform copying, scanning, filing, mail processing and other general duties.
• Organize and maintain statistical data, records and reports; interpret data for complex reports.
• Perform other duties as requested.

Skills

Customer service

Reception duties

Education

High School Diploma / GED

Tools

Microsoft Office

Job description

Position Overview

Applications accepted from: All Persons Interested

Department: Fire

Division: Human Resource & Risk Management

Section: Administration

Location: 500 Jefferson 17th Fl, Houston, TX 77002

Workdays & Hours: Monday – Friday 7:00 am - 4:00 pm

Description Of Duties/Essential Functions

The Houston Fire Department is the fourth-largest fire department in the U.S. and promotes excellence as the World’s Largest Accredited Municipal Fire Agency. The Human Resource (HR) Command is seeking a proactive and motivated Administrative Aide with positive customer service skills and the ability to service the public in a courteous, professional and helpful manner while assisting to fulfill the daily operations. The AdministrativeAide will provide departmental administrative support for all HR Command functional areas which may include receptionist duties, typing, processing, filing, reporting, and other related work/special projects as assigned.

Responsibilities

• Courteously greets internal and external visitors, answers phones and directs calls Perform data entry, develop, and prepare appropriate correspondence, documents, and reports
• Provide operational and administrative support to HR Command Staff and personnel
• Make copies, scan documents, file, process interoffice and postage mail, and perform other general administrative duties as needed
• Organize and maintain statistical data, records, spreadsheets and/or databases, interpret data and prepare complex reports that may be semi-technical in nature
• Performs other duties as requested

Working Conditions

The position is physically comfortable most of the time occasional periods of stooping, bending and/or light lifting of materials.

Minimum Requirements

Basic knowledge of grammar, spelling, punctuation and simple mathematical functions as might be normally being acquired through attainment of a High School Diploma or a GED.

Two years of clerical or administrative experience are required.

Preferences

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Preference will be given to Individuals with experience in Microsoft suite

Safety Impact Position

NO

Salary Information

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range is: Salary Range – Pay Grade 10

Selection/Skills Tests Required

Department may administer skills assessment test.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.