Administrative Aide

Umatilla School District; Hermiston (OR); On-site; USD 26,000 - 43,000; Full time

Job summary

Umatilla County Fair seeks an Administrative Aide in Hermiston to handle clerical support for fair operations and coordination. Responsibilities include managing financial records, billings, and records; preparing reports; and providing a responsive office environment for staff, volunteers, and the public.

The role requires a high school diploma or GED, strong communication skills, and proficiency with MS Office, Canva, Google Docs, and POS systems such as SQUARE.

Qualifications

• High school diploma or GED required.
• Excellent written and oral communication skills.
• Strong computer skills (Excel, Word, POS systems).

Responsibilities

• Provide administrative and clerical support for fair operations.
• Maintain financial records, submit billings and reports.
• Answer phones, manage emails, and create electronic forms/databases.

Job description

SALARY: $3,877.00/ Month - Plus Excellent Benefits

Position Title: Administrative Aide

SALARY: $3,877.00/ Month - Plus Excellent Benefits

Department: Fair - Position located in Hermiston

Closing Date: Open until filled - first review October 23, 2026, weekly thereafter

Hours of work: Monday - Friday 8am to 5pm (Must be available to work extended hours and additional days during the weeks leading up to and following the fair, as necessary to ensure successful preparation and cleanup.)

General Description Of Position

This position is responsible for administrative and clerical support related to the operation and management of the Umatilla County Fair and provides direct support to Umatilla County Fair Coordinator. Principal duties involve maintaining accurate financial records and submitting billings and financial reports as assigned. Additional duties include maintaining accurate organizational records and meeting minutes, providing a responsive and client friendly office atmosphere, answering telephone, creating and maintaining electronic forms and databases, responding to email correspondence and serving as liaison regarding functional aspects of all fair activities.

Requirements For Position

• High School Diploma/GED and Valid Oregon drivers' license required.
• Education or experience in office procedures, office etiquette, basic accounting, bookkeeping and cash handling is preferred.
• Demonstrated ability to maintain a highly organized, clean, and professional workspace to ensure optimal safety and operational efficiency.
• Maintenance of attendance and adherence to work hours is required.
• Must show initiative and self-motivation and has ability to interact effectively and professionally with customers, staff, volunteers, the general public and other County employees.
• High level of proficiency in written and oral communications.
• Excellent computer skills including word processing, spreadsheet and accounting software. (MS Excel, Word, Canva, Google Docs, and web-based point of sale (POS) systems such as SQUARE–Along with use of hand-held devices such as tablets and smart phones. Strong working knowledge of Excel, internet and social media platform navigation skills.
• Ability to prioritize work assignments, take initiative and multi-task with minimum supervision.
• Must successfully pass background check.
• Must successfully pass a pre-employment drug screen for this safety sensitive position.

Umatilla County provides employment opportunity to all qualified employees and applicants, without unlawful regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran's status or any other status protected by applicable Federal, Oregon, or Local Law.

AN EQUAL OPPORTUNITY EMPLOYER