Administrative Aide

Health Research, Inc. (HRI), Albany Division; City of Albany (NY); Hybrid; USD 48,000 - 58,000; Full time

Benefits offered by this job

Hybrid work schedule

E-Verify participation

Job summary

Health Research, Inc. (HRI) Albany Division is seeking an Administrative Aide to support the Office of Public Health Infrastructure.

You will coordinate calendars, travel, and correspondence, assist with ED clearance requests, and manage vendor interactions and SharePoint for the program in a hybrid work environment. Qualifications include a related bachelor's degree (or associate with experience) and strong communication and multitasking abilities.

Qualifications

• Bachelor's degree in a related field, OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.
• Experience coordinating calendars and travel; assisting with executive requests and correspondence.
• Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications (SurveyMonkey).

Responsibilities

• Handle and coordinate calendars, travel, and scheduling.
• Assist with ED Clearance requests, IP Form processing, and drafting/editing formal documents.
• Engage with vendors and manage video conferencing platforms (Zoom, WebEx, Teams).
• Process purchase orders and organize SharePoint for the program.

Skills

Communication skills

Interpersonal skills

Calendar management

Travel coordination

Vendor coordination

MS Teams

SharePoint

Webex

Zoom

SurveyMonkey

Education

Bachelor's degree in a related field

Associate's degree in a related field

Tools

Microsoft Teams

SharePoint

Webex

Zoom

SurveyMonkey

Job description

Compensation Grade:
P13

Compensation Details:
Minimum: $52,979.00 - Maximum: $52,979.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department
(OPH) Office of Public Health

Job Description

Health Research, Inc. is seeking an Administrative Aide that will join the Health, Wealth and Wellbeing Unit, within the Division of Public Health Infrastructure. The Administrative Aide will provide administrative support to the Unit Director and staff. Responsibilities will include handling and coordinating calendars, coordinating schedules and processing travel; assisting with Executive Deputy Clearance (EDCs) requests, Internet/Publication Request Forms (IPR's), assisting to create review, and edit formal correspondence/documents and connecting to Web-Based Video Conferencing platforms. The Administrative Aide will engage with vendors including but not limited to Zoom, SurveyMonkey, handle purchase orders, organize SharePoint for the program, and perform other related duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.

Preferred Qualifications

• Three years of general office, secretarial, or administrative experience in a community based, government or public health setting;
• At least two years of experience managing multiple assignments simultaneously;
• Experience maintaining tracking and or project management software and systems;
• Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications. (SurveyMonkey, Apply)
• Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to date.
• Demonstrated strong interpersonal and communication skills, as well as experience working with individuals of varied backgrounds, experiences, and viewpoints.
• Experience assisting to resolving day-to-day operational problems

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 10% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

This position requires occasional work on weekends, after-hours, and holidays.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.