Administrative Accounting & Operations Specialist

Interco

Edwardsville (IL)

On-site

USD 60,000 - 65,000

Full time

2 days ago

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Benefits offered by this job

Company-paid medical, dental, vision

Company-paid disability insurance

Life insurance policy

Vacation time

401(k) with company match

Annual performance review and bonus

Job summary

Interco is seeking an Administrative Accounting & Operations Specialist in Edwardsville, IL to connect administrative and accounting processes supporting recycling and metals trading. You will process transactions from receipt through reconciliation and entry, handling accounts payable, ACH setup, and reporting across multiple systems.

Successful candidates will be highly organized, detail-oriented, and able to manage high volumes.

Qualifications

Experience in accounting administration, accounts payable, or transaction processing preferred.
Experience with QuickBooks or similar accounting software preferred.
Familiarity with inventory, ERP, or warehouse management systems is also preferred.
Proficient with Microsoft Outlook, Word, and Excel and comfortable learning new software.
High school diploma or GED required; a college degree or equivalent relevant experience is preferred.

Responsibilities

Review receiving documentation for accuracy and completeness and process it through WMS entry.
Track purchase contracts and apply material to available contracts in the proper sequence.
Prepare and distribute supplier settlements, invoices, and recycling/destruction certificates.
Transfer purchases into QuickBooks and review imports for accuracy; process vendor invoices.
Process supplier ACH setup and retain verification records; send payment confirmations.
Complete domestic, export, and direct-ship trading transactions.
Prepare recurring operational, purchasing, and trading reports and assist with workflow improvements.
Research and resolve questions from suppliers, customers, and internal teams involving weights, commodities, and pricing.

Skills

Attention to detail

Problem solving

Communication

Discrepancy research

High-volume processing

Education

High school diploma or GED

College degree preferred

Tools

QuickBooks

ERP systems

Warehouse Management System (WMS)

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Interco is a global metals trading and recycling company headquartered in St. Louis with facilities in Missouri and Illinois. The company buys, sells, and processes nonferrous metals and electronics scrap worldwide utilizing established partnerships with end consumers in the United States, Europe, Latin America,and Asia.

www.intercojobs.com

Job Description

Interco has an opening for an Administrative Accounting & Operations Specialist working on-site in the Edwardsville, Illinois office. This position connects the administrative and accounting processes that support the recycling and metals trading operations of Interco. The specialist processes transactions from receipt of material through contract reconciliation and inventory/WMS entry. The workflow continues through supplier settlement, accounting entry, and payment administration before each transaction is completed.

Beyond transaction processing, the role handles accounts payable, ACH administration, and recurring reporting. Responsibilities also include supplier and customer inquiries, compliance documentation, and accurate recordkeeping. The specialist keeps downstream documentation current and assists with procedures, workflow diagrams, and process manuals. Training materials and other workflow improvements are also part of the role.

Successful candidates bring exceptional organization, attention to detail, and the ability to handle a high volume of transactions at different stages. They work confidently across multiple systems and identify incomplete or inconsistent information before it creates problems. They research discrepancies and communicate directly with suppliers, customers, and internal teams to move transactions through completion.

Qualifications

Responsibilities Include

Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and ﬁnal accounting.
Track purchase contracts and apply material to available contracts in the proper sequence. Update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
Prepare and distribute supplier settlements, invoices, and recycling/destruction certiﬁcates. Process other transaction documentation and corrections requested by suppliers, customers, and internal teams with the required supporting documentation.
Transfer purchases into QuickBooks and review imports for accuracy and completeness. Resolve exceptions and process credits, negatives, and freight adjustments. Match and enter vendor invoices for accounts payable.
Process supplier ACH setup, independently verify banking information, and retain veriﬁcation records. Send payment conﬁrmations as required.
Complete domestic, export, and direct-ship trading transactions. Identify and obtain missing information and ensure required documentation is complete.
Prepare and distribute recurring operational, purchasing, and trading reports. Prepare customer, supplier, and management reports as required. Review daily transaction and position reports and follow up on outstanding items.
Research and resolve questions from suppliers, customers, and internal teams involving weights, commodities, and pricing. Address settlement, payment, and accounting issues and resolve transaction discrepancies with required photos and supporting documentation.
Maintain shipping and proof-of-receipt records and keep downstream certiﬁcates, permits, and compliance ﬁles current. Prepare routine conﬁdentiality agreements and other authorized business documentation. Provide due-diligence documentation upon request.
Keep electronic and physical records organized and accessible. Assist with workﬂow improvements, procedures, and training materials and perform other related administrative and accounting duties as assigned.

Qualiﬁcations

Experience in accounting administration, accounts payable, or transaction processing preferred. Similar administrative business experience will also be considered.
Experience with QuickBooks or similar accounting software preferred. Familiarity with inventory, ERP, or warehouse management systems is also preferred.
Proﬁcient with Microsoft Outlook, Word, and Excel and comfortable learning new software.
Exceptional attention to detail, organization, and accuracy with the ability to handle a high volume of transactions.
Strong problem-solving and communication skills with the ability to research discrepancies and follow transactions through completion.
High school diploma or GED required. A college degree or equivalent relevant experience is preferred.

Additional Information

Compensation:

$60,000-$65,000 Salary Annually
100% Company-paid Medical, Dental, Vision
100% Company-paid Short-Term Disability, Long-Term Disability
Company paid $25K life insurance policy
Accelerated paid Vacation time
401(k) with generous company match after one year
Annual performance review and bonus

As a matter of company policy, Interco does not sponsor employment visas or hire from out of the USA nor does the company sponsor candidates who do not currently reside within the USA without an existing H-1B visa.

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. Interco reserves the right to modify this job description at any time, including assigning or reassigning job duties or eliminating this position at any time.

Candidate information will be kept confidential according to EEO guidelines.

Work remote: No

www.intercojobs.com