Administrative/Accounting Assistant

Sigma Nu Fraternity, Inc.; Virginia (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Sigma Nu Fraternity, Inc. is seeking an Administrative/Accounting Assistant to support accounting and IT functions. The role involves data entry, processing of cash receipts, billing, and administrative duties to keep operations running smoothly.

You will handle registrations, queries, and reporting, assist with event and travel planning, and interact with staff and constituents. The position supports both accounting and IT teams in a collaborative environment.

Qualifications

• High School diploma or GED required.
• Accurate data entry with speed and accuracy.
• Proficient in Windows and Microsoft Office.
• Experience with Blackbaud Raiser's Edge and related tools preferred.
• Ability to handle confidential information.

Responsibilities

• Receive and route communications and screen inquiries.
• Enter and process cash receipts and billing.
• Manage database records and data improvement projects.
• Prepare and send correspondence and reports.
• Arrange travel and support meetings and events.
• Greet visitors and assist staff.
• Support accounting and IT functions as needed.

Skills

Data entry

Microsoft Access

Excel

Communication skills

Time management

Attention to detail

Confidentiality

Travel arrangements

Education

High School diploma or GED

Tools

Microsoft Access

Excel

Word

Teams

Outlook

The Raiser's Edge

Financial Edge

NetCommunity

Job description

Job Description

Sigma Nu Fraternity, Inc. is hiring an Administrative/Accounting Assistant to support the accounting and information technology functions of our organization.

Position: Administrative/Accounting Assistant

Reports to: Director of Accounting & Human Resources/ Director of Information Technology

Summary:

Under general direction, primary responsibilities include, but are not limited to, receiving and routing incoming communications, taking and preparing merchandise orders, event and travel planning, receiving and entering cash receipts, billing, application of payments, verifying the accuracy of transactions, entering and processing registrations and other information in the constituent database, implementing data improvement projects, querying and exporting information, and providing other accounting, information technology, and administrative support to the organization and staff.

Essential Job Functions:

• Receives and enters cash receipts with application to the appropriate accounts.
• Enters charges to accounts and revenue centers and verifies invoices to clients for charges. Compares actual results to budget.
• Prepares billing and related correspondence, including delinquency notices, to clients.
• Editing and administration of leasing agreements, service agreements, and loan documents.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies client accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Accomplishes accounting and organization mission by completing related tasks as needed.
• Processes registrations and other forms into the constituent database[ST1][NLM2].
• Perform data entry into the constituent database as needed.
• Implement database improvement projects.
• Perform audits of database records to ensure accuracy.
• Follow-up with constituents to obtain missing information.
• Create and execute queries, exports, and reports to support data mining and operational activities.
• Processing orders for membership materials and coordinating with procurement vendors on fulfilling orders.
• Greets and assists visitors and guests.
• Receives all incoming telephone calls, faxes, mail and general email, route to appropriate staff. Professionally screens calls, inquiries, and requests.
• Responds to general inquiries, via phone, letter, and email.
• Receives merchandise orders, process, packs and ships.
• Process various financial transactions, including credit cards, refunds, and daily incoming check payments electronically.
• Manages calendars and supports scheduling meetings and events.
• Arrange travel reservations.
• Provides administrative support, including, but not limited to, proofreading, scheduling, document preparation, preparing and sending correspondence, tracking the status of various projects, and filing.
• Performs other duties as assigned consistent with experience and training.

Qualifications:

• High School diploma (GED is acceptable).
• Keys quantitative and qualitative data with speed and accuracy into the computer.
• Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• PC experience in Windows environment. Working knowledge of Microsoft Access, Excel, Word, Teams, and Outlook.
• Enterprise database experience is a plus. Preference will be given to those that have experience with Blackbaud’s The Raiser’s Edge/Raiser’s Edge NXT, The Financial Edge/Financial Edge NXT, and NetCommunity applications.
• Must be able to interact professionally with executives, board members, staff, and alumni.
• Excellent interpersonal and verbal/written communication skills are a must.
• Must be detail-oriented and possess excellent organizational, analytical, and time management skills. Keeps files and work area organized.
• Ability to maintain confidential files and handle confidential matters in a professional manner.
• Ability to work well under pressure.
• Must be self-motivated while possessing the ability to work