Administrative & Accounting Assistant

eastwestcenter; Honolulu (HI); On-site; USD 48,247 - 65,817; Full time

Benefits offered by this job

Health insurance

Retirement savings

Paid time off

Job summary

East-West Center in Honolulu, Hawai‘i, is seeking an Administrative & Accounting Assistant to support the COO and Financial and Administrative Services. The role involves a mix of administrative tasks, basic accounting, journal entries, invoicing, and cashier duties as needed.

Required are a high school diploma and at least two years of relevant experience, with strong written and verbal communication skills and proficiency in Word, Excel, Google Suite, and meeting software.

Qualifications

• High school diploma and at least two years of relevant work experience within accounting or a related field.
• Possesses strong written and verbal communication skills. Must communicate with diverse backgrounds in person, on the phone and online.
• To organize, prioritize and coordinate a wide variety of tasks; take initiative and work independently and cooperatively.
• Knowledge of office practices and record-keeping; proficiency with Microsoft Word/Excel, Google suite and meeting software.

Responsibilities

• Provides administrative assistance to the Chief Operating Officer for efficient operations.
• Performs filing, copying, scanning and document disposal.
• Drafts correspondence and prepares reports and memos as needed.
• Provides accounting and clerical support including preparing payment documents and journal entries.
• Prepares invoices and reconciles receivables; generates summary sheets for supervisor or auditor.
• Performs cashier duties when the cashier is on leave and assists with tax return preparation.

Skills

Communication

Organizational skills

Attention to detail

Office software

Education

High school diploma

2+ years accounting experience

Tools

Microsoft Word

Excel

Adobe

Google Workspace

Microsoft 365

Zoom

Skype

Job description

KEY RESPONSIBILITIES OF THE ADMINISTRATIVE & ACCOUNTING ASSISTANT

• Provides administrative assistance and support to the Chief Operating Officer to ensure efficient operations of office.
• Carries out administrative duties including but not limited to filing, copying, and scanning.
• Ensures documents disposal per schedule.
• Drafts correspondence, as needed, to respond to non-routine matters.
• Prepares/types correspondence, documents, reports, and memos as needed.
• Provides accounting and clerical support to the Financial and Administrative Services team, including preparing payment documents, as needed.
• Performs cashier duties when the cashier is on leave.
• Prepares journal entries and enters them into the general ledger.
• Prepares invoices and reconciles related receivable accounts in a timely manner.
• Generates summary sheets to be used by supervisor or auditor.
• Prepares monthly equipment worksheets and calculates the cost of equipment for database and audit purposes.
• Assists with tax return preparation (surveys, researching contracts, etc).

This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job.

REQUIRED QUALIFICATIONS AND SKILLS

Education & Experience

High school diploma and at least two (2) years of relevant work experience within accounting or a related field.

Communication

Possesses strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments.

Demonstrated Ability

To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail‑oriented assignments with accuracy; to communicate effectively both verbally and in writing and to function effectively as a work leader.

Knowledge

Of office practices and record‑keeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work‑sharing platforms; and of meeting software such as Zoom and Skype.

Physical Requirements

Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone.

SALARY AND BENEFITS

• Competitive Salary and Benefits

The annual salary for this position starts at $57,231.55 per year with an attractive benefits package that includes health insurance, retirement savings, and paid time off.

• Career Growth Opportunities

We believe in investing in our employees and providing opportunities for career growth and development. By joining our team, you will have the opportunity to take on additional responsibilities and advance your career within our organization.

• Supportive Work Environment

We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed.

EMPLOYMENT & NON‑DISCRIMINATION

As required under Title IX, the East‑West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full‑time, in‑person role that requires the desired candidate to physically reside on Oahu, Hawaii.