Accounting Administrative Assistant

Humane-Society-of-Summit-Count; Akron (OH); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Dental insurance

Vision insurance

Short-term disability

Accident Insurance

Job summary

The Humane Society of Summit County is seeking an Administrative/Accounting Assistant to support daily financial and administrative functions. This role handles deposits, recordkeeping, and board materials, working closely with the President/CEO and the Board.

Responsibilities include mail processing, bank reconciliations, invoicing, in-kind donations, and event support, with emphasis on accuracy, confidentiality, and professionalism in a fast-paced nonprofit setting.

Qualifications

• Pursuing degree in accounting or related field, or equivalent experience.
• At least two years of related accounting experience.
• Understanding of accounts payable/receivable, cash receipts, deposits, and reconciliations.
• Proficient data entry and recordkeeping with attention to discrepancies.
• Ability to handle confidential information and maintain professionalism.

Responsibilities

• Retrieve, sort, and distribute incoming mail daily.
• Prepare, process, and reconcile daily bank deposits.
• Maintain deposit records, bank statements, and receipts.
• Transport bank deposits to the designated financial institution.
• Assist with bank and credit card reconciliations and supporting documentation.
• Assist with month-end close, audits, and financial reporting.

Skills

Attention to detail

Organization

Time management

Confidentiality

Microsoft Office

Data entry

Education

Accounting degree in progress

Equivalent accounting experience

Tools

Microsoft Office Suite

QuickBooks

Job description

About the Organization

Humane Society of Summit County serves our community by caring and advocating for vulnerable animals and enriching the lives of pets and people.

Category

NonProfit

Description

The Administrative/Accounting Assistant supports the day-to-day financial, administrative, and executive functions of the Humane Society of Summit County. This position assists with incoming mail, daily deposits for HSSC and Happy Tails, financial recordkeeping, bank and credit card reconciliation documentation, month-end close and audit preparation, in-kind donation tracking, and paper and electronic records management. The Administrative/Accounting Assistant also provides administrative support to the President/CEO and Board of Directors by maintaining files and SharePoint resources, preparing and distributing meeting materials, coordinating meeting logistics, and assisting with organizational communications and reservations. Additional responsibilities include supporting office supply needs, special events, and fundraising activities. This position requires strong attention to detail, organization, time management, sound judgment, and the ability to maintain the highest level of professionalism and confidentiality.

1. Retrieve, sort, and distribute incoming mail daily.
2. Prepare, process, and reconcile daily bank deposits, including cash, checks, remote check deposits, and supporting financial reports; identify and report discrepancies as needed.
3. Collect, organize, and maintain deposit records, bank statements, credit card receipts, and other financial documentation in accordance with organizational recordkeeping procedures.
4. Transport bank deposits for HSSC and Happy Tails to the designated financial institution.
5. Assist with bank and credit card reconciliations by preparing and organizing supporting documentation.
6. Scan, electronically file, and maintain invoices, financial records, and administrative documents to ensure accurate record retention and accessibility.
7. Assist with month-end close, audits, and financial reporting by preparing accounting files and supporting documentation.
8. Process, track, and maintain documentation related to in-kind donations and donated goods and services, ensuring accurate records for reporting and audit purposes.
9. Maintain organized paper and electronic filing systems, including records retention and document archiving.
10. Provide administrative support to the CEO and Board of Directors, including preparing and organizing files, maintaining SharePoint sites, collecting and distributing Board and committee materials and minutes, coordinating meeting logistics, and assisting with communications and reservations.
11. Assist with office operations, including ordering and stocking office supplies and providing administrative support for special events and fundraising activities.
12. Maintain the highest level of confidentiality when handling sensitive financial, personnel, and organizational information.
13. Perform other related duties of a comparable nature as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements

Pay Rate

• $20-22/hr based on experience

Work Hours/Shifts

• 30-39 hours Monday - Friday. Some evenings or weekends to help cover special events.

Travel

• Occasional (as needed for bank deposits; check signing; attend special events).

Minimum Education

• Currently pursuing a degree in accounting or a related field, or equivalent relevant accounting experience.

Minimum Experience

• At least two years of related experience preferred.
• Working knowledge of basic accounting principles and practices, including accounts payable, accounts receivable, cash receipts, deposits, and account reconciliations.
• Demonstrated experience preparing and reconciling bank deposits and supporting bank and credit card reconciliations.
• Proficiency in accurate financial data entry, recordkeeping, and identifying and resolving discrepancies.
• Ability to operate a desktop PC, 10 key calculator, and other related office equipment.
• Proficient with Microsoft Office Suite or related software.
• Must be 18 years or older to apply.
• Offers of employment are contingent on a background check including insurable driving record.

Preferred Qualifications

• Experience using QuickBooks or equivalent accounting software preferred.
• Function comfortably and efficiently in a fast-paced, multi-tasking environment.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer service skills.
• Ability to maintain confidential and meticulous records.
• Ability to communicate effectively with staff and a variety of audiences using a non-judgmental approach.
• Exhibits a professional and courteous demeanor.
• Experience with closing shifts, cash handling and bank deposit preparation.
• Ability to diffuse conflicts or situations.
• Ability to read, write, and understand instructions.
• Ability to work around all kinds of animals.

Benefits

• Health insurance
• Paid time off
• Retirement plan
• Dental insurance
• Vision insuranceShort-term disability
• Accident Insurance

Physical Requirements

• Sitting: Up to 90% of workday.
• Standing/Walking: Frequently.
• Driving: Negligible.
• Lifting/Carrying: Occasionally, may include lifting up to 10 pounds onto carts to transport through shelter to stockroom. Other personnel or lifting equipment may be utilized to assist with heavy lifting as necessary.
• Stooping/Bending: Occasionally.
• Kneeling: Occasionally on one or both knees.
• Pushing/Pulling: Occasionally.
• Climbing: Occasionally.
• Repetitive Arm Motion: Occasionally.
• Repetitive Hand Motion: Occasionally.
• Handling: Occasionally.
• Feeling/Touching: Frequently, primarily for data entry using keyboard, etc.
• Talking/Hearing: Frequently to give and receive information in the course of work.
• Seeing: Near and far acuity, depth perception, and field of vision.
• Protective Gear/Equipment: Not necessary for this position.

Full-Time/Part-Time Part-Time

Position Administrative/Accounting Assistant

Exempt/Non-Exempt Non-Exempt

Open Date 7/31/2026

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.