Administration - Receptionist - Part Time

Cascadia Senior Living; Bainbridge Island (WA); On-site; USD 23,000 - 32,000; Full time

Job summary

Sweeping Corporation of America is seeking a Receptionist to warmly welcome visitors and callers, direct inquiries, and support daily administrative tasks in a residence-focused environment.

The role requires basic computer skills, strong communication, and a friendly, service-oriented approach to residents, families, and staff. A flexible schedule, including weekends and holidays, is expected.

Qualifications

• High school diploma or equivalent.
• Basic computer knowledge and ability to learn company applications.
• Good organizational and verbal/written communication skills.
• Ability to read, write, speak and understand English.
• Background check (criminal) required.
• Food handlers card maintained.
• Flexible schedule including weekends/holidays.
• Independent work capability.

Responsibilities

• Greet visitors in person or on the telephone and direct them appropriately.
• Provide information supporting marketing and sales efforts.
• Maintain directories for employees and departments.
• Operate the company phone system and route calls.
• Maintain reception area cleanliness and safety.
• Handle clerical tasks: data entry, filing, mail distribution.
• Document actions and needs to maintain team continuity.
• Contribute to team efforts and related results.
• Occasionally screen employment applicants.

Skills

Basic computer knowledge

Organizational skills

Verbal/written communication

English proficiency

Independent work

Flexibility

Education

High school diploma

Tools

Phone system

Data entry

Fax machine

Job description

Receptionist

POSITION SUMMARY

The Receptionist contributes to our joyful and vibrant community by receiving and directing visitors, employment applicants, sales persons, employees, residents and family members to appropriate locations and parties.

ESSENTIAL JOB FUNCTIONS

• Welcomes visitors in person or on the telephone. Interacts with visitors, residents and staff in a joyful manner that contributes to our vibrant community.
• Provides information to inquiries in support of the marketing and sales effort.
• Maintains employee and department directories.
• Operates company phone system to receive and connect incoming telephone calls to proper party.
• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
• Maintains safe and clean reception area.
• Performs related clerical work such as data entry, filling, sorting and distributing mail.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Checks bathrooms (cleanliness, toilet paper, paper towels, no spills) every 2 hours.
• Vacuums lobby & theatre daily and maintains cleanliness (dust, pick up clutter, spot clean floor).
• Enforces appropriate security procedures.
• Maintains hallway (clean & free from clutter) every 2 hours.
• Checks fax machine & distributes faxes.
• May conduct preliminary screening of employment applicants.
• Attends and participates in required meetings and trainings. Stays Current on all system assigned tasks and duties.
• Performs other duties as assigned.

EXPERIENCE, QUALIFICATIONS & SKILLS

• A high school diploma or equivalent.
• Demonstrates basic computer knowledge and ability with an aptitude to learn company applications.
• Good organizational and verbal/written communication skills. Ability to relate positively, effectively and appropriately with residents, families, community members, volunteers and other community staff.
• Possesses special interest in, and a positive attitude about, working with long-term care residents and the elderly.
• Ability to read, write, speak and understand English.
• Demonstrates basic computer knowledge and ability and an aptitude to learn company applications.
• Pass a criminal background and fingerprint check.
• Maintains current food handlers card.
• Ability to work a flexible schedule, including weekends, holidays and overtime, to meet the requirements of the position.
• Ability to creatively problem-solve in resident care
• Maintains clean, neat, comfortable, safe environment for residents, staff, and visitors.
• Meets all mandatory health requirements by State regulations.
• Ability to work independently (with minimum supervision)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hand to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and or move up to 20 pounds.