Administration - Payroll Specialist

Volunteers of America Northern California and Northern Nevada; Sacramento (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

Vacation

Sick pay

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability insurance

Job summary

Volunteers of America Northern California and Northern Nevada seeks a Payroll Specialist to handle payroll processing, deductions, and tax reporting with ADP Workforce Now HRIS expertise. A bachelor’s degree in accounting plus payroll experience is preferred, with a strong emphasis on accuracy and confidentiality.

The role requires collaboration with program directors and staff to ensure timely payroll and compliant reporting, and offers full-time benefits including holidays, vacation, health

Qualifications

• Bachelor’s degree in accounting required with payroll experience preferred.
• Five years combined education and payroll/accounting experience may substitute for the degree.
• Familiarity with ADP/Workforce Now HRIS and Excel is essential.

Responsibilities

• Process bi-weekly payroll accurately and timely.
• Manage payroll inquiries from staff and program directors.
• Perform deductions, benefits allocations, and garnishments.
• Prepare general ledger entries and payroll tax reporting.

Skills

Excel

Data entry

Math skills

Teamwork

Communication

Organization

Analytical thinking

Education

Bachelor’s degree in accounting

Tools

ADP Workforce Now HRIS

Job description

WHO WE ARE

We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid professional employees dedicated to helping those we serve. We provide compassionate care today for flourishing communities tomorrow. Founded locally in 1911, VOA Northern California & Northern Nevada is one of the largest providers of social services in the region, delivering a broad range of community-based services that transform lives while meeting immediate needs of families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

OUR MISSION

VOA puts faith into action by providing compassionate human services to empower individuals and strengthen communities. VOA aspires to create a world in which every person lives a life of emotional, physical, and spiritual well-being, filled with hope across Northern California & Northern Nevada.

PROGRAM AND LOCATION

VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

POSITION SUMMARY

The Payroll Accountant is responsible for payroll processing, general payroll related inquiry management, and other assigned accounting functions as needed. Work is completed in an accurate, detailed, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost-effective and service-oriented way as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

OBJECTIVES/ACTIVITIES

• Payroll Processing
• Bi-weekly payroll calculation and submittal
• Deduction Reconciliations and Benefit Allocation
• Garnishments, accruals (vacation and sick)
• Payroll Taxes (Federal and State - CA and NV)
• Manual Payroll Checks
• Funding payroll requirements and Positive Pay
• Communicate with supervisors, staff, and administrators regarding payroll items
• Process housing allowances, mileage, travel and other reimbursements
• Prepare and submit Workers Compensation report monthly
• General Ledger
• Work with Staff Accountants on Payroll Reclassifications
• Reconciliations of benefit liabilities and payments
• Reporting and Support
• Send Payroll Reports to Program Directors
• Scan and Document retention/Scanning to Server Timely
• Assist with Monitoring Visits
• Work with Program Directors on Timecards, Time Off, Accruals, etc.
• 990 Data Support
• Back up to Accounts Payable Accountant
• Monthly, quarterly, and annual payroll taxes and reporting
• Other
• Audit Support as Necessary
• Other Duties as Assigned

EQUIVALENT EDUCATION AND EXPERIENCE

A bachelor’s degree in accounting is required. Five years of combined education and accounting/ payroll experience may substitute for the bachelor’s degree requirement. Must have knowledge and recent experience with the following computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS. Must have a willingness to accept responsibility and do repetitive and routine work. Sound judgment, discretion, and tact are required to handle confidential information. Provide services without ethnic or social prejudices. Must have the flexibility to work occasional overtime and be willing to function as a team member. A valid driver’s license and the ability to meet our insurance carrier’s guidelines are required.

SPECIFIC SKILLS REQUIRED

Computer data input, Excel

Ten-key calculator by touch, Strong math ability

Teamwork skills, Oral and written communication skills

Organizational skills, Analytical and decision-making ability

PHYSICAL REQUIREMENTS

Lift and move up to 15 pounds

Physically able to lift boxes of files

Stand, walk, bend, stoop, and sit frequently

Kneel occasionally

USD $30.00 - USD $33.00 /Hr.