Administration - Payroll Specialist

Volunteers of America Northern California & Northern Nevada, Inc.; Sacramento (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Benefits package

Paid holidays

Vacation

Sick pay

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Job summary

Volunteers of America Northern California & Northern Nevada, Inc. is seeking a Payroll Specialist to manage bi-weekly payroll processing and related financial tasks. You will interact with program staff and directors to ensure accurate pay, benefits, and tax reporting.

The role requires a bachelor’s degree in accounting or equivalent with 5+ years of payroll experience. Proficiency in ADP/Workforce Now HRIS, Excel, and confidential data handling is essential.

Qualifications

• Bachelor’s degree in accounting required. Five years of combined education and accounting/payroll experience may substitute for the bachelor’s degree. Knowledge of computerized accounting systems, Excel, double-entry accounting, and ADP/Workforce Now HRIS.
• Willingness to handle confidential information with discretion and sound judgment.
• Flexibility to work overtime and work well in a team environment.

Responsibilities

• Bi-weekly payroll calculation and submittal.
• Manage deductions, benefits allocations, garnishments, and accruals.
• Handle payroll taxes (Federal and State – CA and NV).
• Prepare manual payroll checks and housing allowances reimbursements.
• Support general ledger reconciliations and reporting.
• Assist with audits and monitoring visits as needed.

Skills

Data entry

Excel

Ten-key calculator

Math skills

Teamwork

Oral & written communication

Organizational skills

Analytical thinking

Decision making

Education

Bachelor's degree in accounting

Tools

ADP/Workforce Now

Job description

Overview

WHO WE ARE: We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid professional employees dedicated to helping those we serve. We provide compassionate care today for flourishing communities tomorrow. Founded locally in 1911, VOA Northern California & Northern Nevada is one of the largest providers of social services in the region, delivering a broad range of community-based services that transform lives while meeting immediate needs of families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

OUR MISSION: VOA puts faith into action by providing compassionate human services to empower individuals and strengthen communities. VOA aspires to create a world in which every person lives a life of emotional, physical, and spiritual well-being, filled with hope across Northern California & Northern Nevada.

PROGRAM AND LOCATION: VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

Responsibilities

POSITION SUMMARY:

The Payroll Accountant is responsible for payroll processing, general payroll related inquiry management, and other assigned accounting functions as needed. Work is completed in an accurate, detailed, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost-effective and service-oriented way as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

OBJECTIVES/ACTIVITIES:

1) Payroll Processing

• Bi-weekly payroll calculation and submittal
• Deduction Reconciliations and Benefit Allocation
• Garnishments, accruals (vacation and sick)
• Payroll Taxes (Federal and State – CA and NV)
• Manual Payroll Checks
• Funding payroll requirements and Positive Pay
• Communicate with supervisors, staff, and administrators regarding payroll items
• Process housing allowances, mileage, travel and other reimbursements
• Prepare and submit Workers Compensation report monthly

2) General Ledger

• Work with Staff Accountants on Payroll Reclassifications
• Reconciliations of benefit liabilities and payments

3) Reporting and Support

• Send Payroll Reports to Program Directors
• Scan and Document retention/Scanning to Server Timely
• Assist with Monitoring Visits
• Work with Program Directors on Timecards, Time Off, Accruals, etc.
• 990 Data Support
• Back up to Accounts Payable Accountant
• Monthly, quarterly, and annual payroll taxes and reporting

4) Other

• Audit Support as Necessary
• Other Duties as Assigned

Qualifications

EQUIVALENT EDUCATION AND EXPERIENCE:

A bachelor’s degree in accounting is required. Five years of combined education and accounting/ payroll experience may substitute for the bachelor’s degree requirement. Must have knowledge and recent experience with the following: computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS. Must have a willingness to accept responsibility and do repetitive and routine work. Sound judgment, discretion, and tact are required to handle confidential information. Provide services without ethnic or social prejudices. Must have the flexibility to work occasional overtime and be willing to function as a team member. A valid driver’s license and the ability to meet our insurance carrier’s guidelines are required.

SPECIFIC SKILLS REQUIRED:

Computer data input, ExcelTen-key calculator by touch, Strong math abilityTeamwork skills, Oral and written communication skillsOrganizational skills, Analytical and decision-making ability

PHYSICAL REQUIREMENTS:

Lift and move up to 15 poundsPhysically able to lift boxes of filesStand, walk, bend, stoop, and sit frequentlyKneel occasionally

Pay Range

USD $30.00 - USD $33.00 /Hr.