Administration Intern

Greening Youth Foundation NA; Homestead (FL); On-site; USD 17,047 - 24,280; Part time

Benefits offered by this job

Transportation stipend

Field excursions in national parks

Job summary

Greening Youth Foundation NA is offering an Internship for an Administrative Support Intern in Everglades National Park. This position involves providing administrative support to various divisions, managing records, and developing databases.

The intern will gain valuable experience with federal administrative processes and may have the opportunity for field excursions within the parks. A pay rate of $15/hour is offered along with a $40/week transportation stipend. Internship dates are from May 6, 2024, to September 20, 2024.

Qualifications

• Currently enrolled in or completed a college degree in related field.
• Knowledge and experience using Microsoft Office suite.
• Effective communication and writing skills.

Responsibilities

• Support records management and filing systems.
• Maintain databases and administrative logs.
• Develop SharePoint resources for administrative staff.

Skills

Knowledge of Microsoft Excel

Knowledge of Microsoft Access

Knowledge of Microsoft Outlook

Effective communication skills

Previous professional office experience

Education

Currently enrolled in college degree related field

Tools

Microsoft Teams

SharePoint

Job description

Administrative Support Intern

The intern provides general administrative support and miscellaneous support services to the South Florida Division of Administration and the EVER Administrative Division, Property Management & Warehouse Operations.

Location: Everglades National Park

Duties

• Records management: Support the Administrative Division in developing a long-term records filing and disposition plan for electronic and physical records in accordance with Federal archives policies and regulations. Assist with cataloging existing records, properly disposing of them, and filing records for ease of use. Assist in the upkeep of shared Microsoft Outlook inboxes that maintain human resources, travel, charge card, and workman’s compensation claims.
• Database development and maintenance: Use Excel to monitor, track, and maintain action logs related to human resources recruitment and position classification, travel, and property. Work to develop a new database for personnel actions using Microsoft Access. Update the SOFL Telephone Directory and other administrative logs.
• Reference material development and SharePoint design: Develop digital standard operating procedure documents for administrative support staff and help re‑design the division’s administrative support community Microsoft SharePoint.
• Property & supply: Assist in a warehouse once or twice a week with the SOFL Property & Supply office, including receiving and delivering shipments to offices within Everglades National Park, Krome Centre, and Biscayne National Park. Operate a government vehicle as required. Assist with various projects related to the disposition and inventorying of government property under the direction of the Supply Systems Analyst supervisor.
• DOI Access/PIV card enrollment and activation: Provide frontline services to NPS staff, interns, and volunteers in enrollment and activation of the DOI Access/PIV Card. Operate a computer terminal to collect fingerprints, verify applicant documents, and enroll new users to access federal computer systems and process background checks.
• Additional duties: Assist other division offices such as IT, Budget & Finance, Commercial Services, and the Superintendent’s Office as assigned.

What the intern will gain from this experience

• Become familiar with and receive training on federal administrative, human resources, budget, property, and supply processes.
• Opportunity to go on field excursions in Everglades and Biscayne National Parks.
• Learn about the National Park Service mission and diverse career fields in the United States federal government.
• Upon successful completion of 640 hours, eligible to receive a 2-year Public Land Corps hiring authority to help obtain a temporary or permanent NPS job.

Qualifications

• Currently enrolled in or completed a college degree in Public or Business Administration, Human Resources, Social Sciences, Information and Library Science, or any related field.
• Knowledge and previous experience using Microsoft Excel, Access, Outlook, Teams, and SharePoint websites.
• Effective communication and writing skills.
• Ability to remain calm and courteous during hectic and emergency situations.
• Previous experience working in a professional office setting drafting correspondence and/or working in a frontline customer service setting is a plus.
• Interest in natural and cultural resources, America's Everglades, and pursuing an administrative career with the National Park Service.

Work Environment

Most work is conducted inside an office or in the warehouse, occasionally in other park buildings. The intern may need to lift heavy objects, walk, bend, crouch, stretch, reach, or perform similar physical activities. Work may be subject to exposure to venomous animals, poisonous plants, biting and stinging insects, and heat and humidity while in the park. Sedentary clerical tasks will also be performed.

Vehicle and License Requirement

The successful candidate must have a valid state driver’s license, reliable transportation to and from the job site, and the ability to drive a government vehicle.

Compensation and Benefits

• Pay Rate: $15 per hour.
• Transportation stipend: $40 per week.
• Interns may choose full‑time (40 hours per week) or arrange a part‑time schedule if currently enrolled in school. Office hours are Monday‑Friday, 8:00 AM to 4:30 PM.
• Internship dates: May 6, 2024 – September 20, 2024 for full time; part‑time may be extended subject to available funded hours.
• Must have a current state driver’s license and reliable transportation to and from the worksite.
• Candidates must pass a federal background investigation.
• This is a 1099 position. Persons paid on a 1099 basis are independent contractors and are self‑employed. Independent contractors are required to pay all self‑employment taxes and income tax. No employment benefits are provided.