Administration & Finance Coordinator

Capital University; Columbus (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

Capital University seeks an Administration & Finance Coordinator to provide administrative and budget assistance within the Law School. This role includes managing operational tasks such as IDs and budgets, along with assisting senior administrators. The ideal candidate will possess strong communication skills, attention to detail, and relevant administrative experience.

Benefits

Medical insurance

Dental insurance

Vision insurance

Retirement benefits

Family education benefits

Short-term disability insurance

Long-term disability insurance

Life insurance

Critical illness insurance

Free parking

Qualifications

• 2-3 years administrative assistant experience preferred.
• Ability to work without supervision and manage multiple priorities.
• Professional communication skills required.

Responsibilities

• Handles day-to-day operational tasks and manages Law School IDs and keys.
• Processes invoices and monitors budget-related expenses.
• Coordinates logistics and maintains the Law School calendar.

Skills

Attention to detail

Communication

Team collaboration

Education

High school diploma

Associate degree or higher preferred

Job description

The Administration & Finance Coordinator provides administrative and budget assistance for several departments in the Law School. This position reports to the Assistant Dean of Administration & Strategic Initiatives and assists other senior administrators as needed.

Responsibilities

Administration Duties: Handles day-to-day operational tasks at the Law School including, without limitation, the following:

• Issues all Law School IDs for faculty, staff, and students; prepares replacement IDs upon request.
• Issues and maintains records of all Law School keys.
• Issues parking permits and manages all vehicle registrations for faculty, staff, and students; sends temporary parking permits when requested.
• Requests signage as needed (i.e., new staff or faculty).
• Monitors Law School supplies (i.e., paper) and orders as needed.
• Manages confidential material bins and requests pick-up when needed.
• Coordinates and manages room reservation requests for events and assists Associate Dean of Academic Affairs and Registrar with room assignment for classes each semester.
• Coordinates paperwork and other details for outside entities requesting use of the Law School for events.
• Assists with various HR tasks including on-boarding and completing I-9 forms for student workers and Law School employees.
• Organizes various committee and other meetings; prepares and distributes meeting agendas and other documents; coordinates Zoom information or other accommodations and communicates arrangements to meeting participants.
• Assists with exam preparation and proctoring as requested.
• Prepares correspondence for administrators.
• Maintains the Law School calendar of events (coincides with room reservations) and coordinates logistics as needed.
• Monitors housekeeping and facilities work orders for progress and completion; reports outstanding matters to the Assistant Dean.
• Prepares and submits annual parking, ID, security, and building information for review.
  
  

Finance Duties: Handles day-to-day and other financial and budget tasks for the Law School including, without limitation, the following:

• Processes invoices and payment requests for general Law School expenses; evaluates appropriate GL accounts for allocating expenses.
• Processes checks for several departments.
• Secures procurement requests and purchase orders as needed.
• Assists administration and departments with budget functions as requested.
• Researches budget-related issues and reports answers for the Assistant Dean to address.
• Monitors general Law School expenses for supplies and other routine services.
• Invoices external parties for use of Law School facilities.
• Monitors event budgets including anticipated expenses and final costs.
• Collects budget data and prepares spreadsheets as requested.
  
  

Qualifications

• Knowledge and skills at a level normally acquired through the completion of a high school diploma. Associate degree or higher preferred and/or 2-3 years administrative assistant experience; or equivalent combination of education and experience.
• Ability and/or skill to work closely and professionally with others as part of a team; be flexible; pay attention to detail; work without supervision and demonstrate considerable initiative; communicate professionally through both verbal and written means; work well with men and women from diverse backgrounds; manage multiple priorities under tight deadlines; establish departmental goals and priorities; and contribute to Capital University's philosophy, strategic plan, goals, and doctrine.
  
  

For more information on Capital University, visit our website at www.capital.edu.

Capital University offers a rich benefits package that includes medical, dental, vision, retirement, family education benefits, short-term and long-term disability, life and critical illness insurance and free parking.

Capital University is an equal opportunity employer. Capital University does not discriminate on the basis of race, color, national or ethnic origin, sexual orientation, religion, sex, gender, age, disability, veteran status, or other characteristics protected by the law.

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