Administration and Business Operations Manager, CPaCE

California State University, Long Beach; Long Beach (CA); On-site; USD 8,800 - 11,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Tuition benefits

Employee Assistance Program

Wellness programs

Job summary

California State University, Long Beach seeks an Administration and Business Operations Manager for the College of Continuing and Professional Education (CPaCE). Under the Dean, this role oversees administrative, finance, HR, IT, and facilities to support program delivery and student success.

The position is regular, at-will, with compensation aligned to education and experience; the hiring range is $8,750–$10,833 per month, commensurate with qualifications.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Human Resources, or related field.
• Minimum 5 years of experience in administrative management, including HR and financial management, preferably in higher education.
• Demonstrated leadership, strategic planning, and operational oversight capabilities.

Responsibilities

• Financial Management and Budgeting oversight.
• Human Resources management and staffing oversight.
• Information Technology governance and IT operations support.
• Facilities and Operations management and space planning.

Education

Bachelor's degree in Business Administration, Public Administration, Human Resources, or related field

Job description

Administration and Business Operations Manager, CPaCE

Job No: 561791 | Work Type: Management (MPP) | Location: Southern California: Long Beach | Categories: Bargaining Unit: MPP, Job SearchCategory/Discipline: Administrative, Appointment Type: At-Will,Time Basis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the direction of the Dean, the Administration & BusinessOperations Manager is responsible for overseeing theadministrative, finance, and IT functions of the College ofContinuing and Professional Education. This role ensures that theoperational needs of the College are met efficiently andeffectively, including managing human resources, finance,information technology, facilities, and general administrativesupport. This position plays a critical role in streamliningprocesses, improving organizational effectiveness, and supportingthe College's mission to provide high-quality programs.

Key Responsibilities

• Financial Management and Budgeting
• Human Resources Management
• Information Technology
• Facilities and Operations Management

Department

CPaCE Administration

Duration of Appointment

This is a regular, at-will position.

Classification

Administrator II

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• Hiring Range: The hiring range for thisposition is $8,750 - $10,833 per month commensurate withcandidate's education, experience, skills, and training.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

This position is a strategic and collaborative leader withextensive experience overseeing financial, human resources,information technology, and administrative operations within acomplex organization. They possess strong expertise in financialplanning, budgeting, resource allocation, financial reporting,procurement, payroll, and contract management, with the ability toanalyze data, ensure compliance, mitigate risk, and drive long-termfiscal sustainability while supporting informed decision-making andoperational efficiency.

The ideal candidate is also a skilled human resources professionalwith experience in workforce planning, talent acquisition, employeerelations, performance management, and organizational development.They serve as a trusted advisor to leadership, effectively guidingmanagers through personnel matters while fostering an inclusive,compliant, and high-performing workplace. They are committed toemployee development, engagement, and succession planning and areadept at implementing programs that support staff growth andorganizational success.

In addition, the candidate provides strategic leadership ininformation technology, leveraging technology to enhance academicprograms, student services, and business operations. They haveexperience leading digital transformation initiatives, overseeingIT infrastructure and enterprise systems, ensuring cybersecurityand data governance, and implementing technology solutions thatimprove efficiency, innovation, and data-informeddecision-making.

Complementing these strengths, the ideal candidate demonstrateseffective leadership in facilities and operations management,overseeing space planning, records management, vendor relations,emergency preparedness, and administrative processes. They arecommitted to maintaining safe, efficient, and well-managedoperations while continuously identifying opportunities to improveservices and support the College's mission and strategicgoals.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence".

Education and Experience

• Bachelor's degree in Business Administration, Public Administration, Human Resources, or a related field.
• Minimum of 5 years of experience in administrative management,including HR and financial management, preferably in a highereducation setting

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

The person holding this position is considered a 'mandatedreporter' under the California Child Abuse and Neglect ReportingAct and is required to comply with the requirements set forth inCSU Executive Order 1083 Revised July 21, 2017 as a condition ofemployment.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

https://calstate.policystat.com/policy/10899725/latest/