Fiscal Operation Analyst

California State University, Long Beach; Long Beach (CA); On-site; USD 59,000 - 86,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program

Wellness programs

Job summary

California State University, Long Beach (CSULB) is seeking a detail‑oriented Administrative Analyst/Specialist to manage fiscal and personnel operations within the College of Business. You will oversee funds such as GF, CF, IRA, Lottery, CERF, and campus auxiliary funds while ensuring policy compliance and accurate financial reporting.

The role emphasizes budget planning, reporting, contracts, and coordination with faculty and staff.

Qualifications

• Bachelor’s degree in a related field and three years of related experience required.
• Ability to interpret university policies and procedures and to work with diverse campus communities.
• Excellent writing and oral communication skills are required.

Responsibilities

• Monitor budgets and expenditures for all funds and maintain financial records integrity.
• Examine procurement and payment documents to ensure policy compliance.
• Compile faculty workload reports and prepare lecturer contracts; update entitlement records.
• Assist in student recruitment and staff timekeeping for COB.
• Coordinate Beta Gamma Sigma membership processes.

Skills

Financial analysis

Budget management

Communication skills

Microsoft Office

Education

Bachelor’s degree in related field

Job description

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the general direction of the Administrative Services Manager (ASM), the incumbent assists ASM in managing the fiscal and personnel operations within the College of Business (COB). The incumbent is responsible to ensure University and system-wide policies and procedures are followed for all COB’s funds: General fund (GF), Course Fee (CF), Instructionally Related Activities (IRA), Lottery, College of Professional International Education Revenue (CERF), Reimbursed Activities, other Trust funds and campus auxiliary funds such as Research Foundation, Long Beach State Foundation, Beach Shops and Associated Students Inc.

Key Responsibilities

• Monitor budgets and expenditures for all funds. Maintain the integrity of financial records. Assist ASM in budget planning and financial assessments.
• Examine procurement and payment request documents to ensure policies and procedures are followed.
• Compile faculty assignment and prepare faculty workload reports in preparation for lecturer contracts and update and maintain lecture entitlement records.
• Assist ASM in student recruitment process and staff timekeeping.
• Coordinate Beta Gamma Sigma membership process.

Department

COB Dean's Office

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Administrative Analyst / Specialist - Exempt I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: The hiring range for this position is $5,274 (Step #1) - $5,709(Step #5) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,274 (Step #1) - $7,684 (Step #20) per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Knowledge, Skills, And Abilities

Ability to establish and maintain professional working relationships with faculty, staff, students, and vendors. Excellent working knowledge of office methods, procedures, and practices. Ability to interpret university and system-wide policies and procedures. Excellent skills in analyzing financial data. Strong ability to perform complex tasks involving independent judgment, accuracy, and speed. Excellent skills and knowledge of Windows, Word, e-mail, spreadsheet, and databases. Good writing and oral communication skills. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence".

Education And Experience

Equivalent to a bachelor's degree in a related field and three years of related experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
California State University Long Bay expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail] .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.