Admin - Terminal

Quality Carriers; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental/Vision

Life Insurance

Disability (Short/Long Term)

HSA/FSA

401k Employer Match

Employee Stock Purchase Program

Voluntary Benefits

Job summary

Quality Carriers, Inc. is seeking an energetic Assistant - Terminal in Houston, TX. The role provides admin support to operations personnel and terminal leadership, with hours that vary by business needs. You will handle reporting, DOT/CSA compliance tasks, and coordination with drivers and billing.

Ideal candidates bring 2+ years in truck transportation, strong communication, and solid computer skills. Full-time, on-site position with occasional travel and career development opportunities.

Qualifications

• 2+ years in the truck transportation industry.
• Experience providing admin support in a terminal environment.
• Willingness to travel multiple times per year for training and career development.

Responsibilities

• Create and distribute reports as directed by center leadership.
• Proactively update TMW with notes on notifications from Extended Services.
• Freight tracking multiple times daily.
• Review and assist with compliance events due.
• Compile safety reports and documentation for the DOS team.
• Answer phones and respond to driver questions as needed.
• Rescan paperwork and respond to missing paperwork emails from billing.
• Provide backup for DOS as needed.

Skills

Communication skills

DOT/CSA compliance

Travel readiness

Computer proficiency

Job description

Quality Carriers, Inc. (QC®) is a premier transportation solutions company in North America. QC and its subsidiaries provide expertise in bulk liquid chemical, intermodal and dry bulk transportation, logistics management, tractor and trailer repair and maintenance, commercial tank wash services, and more. QC has built a reputation for safety, reliability, honesty, quality, and industry expertise by providing top of the line transportation solutions for industry leading manufacturers.

We are looking for an energetic, reliable Assistant - Terminal to join our team in Houston, TX. We are a dynamic, stable and growing company. We have great long term career opportunities across our headquarters, trucking terminals, mechanic shops, depots, tank washes and other locations.

Job Details

Job Summary:

The Assistant - Terminal will provide admin support to the operations personal as well as terminal leadership. This schedule will vary depending upon the business needs.

Duties and Responsibilities:

• Create and distribute reports as directed by center leadership.
• Proactively updating TMW with notes on all notifications received from Extended Services.
• Freight tracking multiple times daily.
• Reviewing and assisting with compliance events coming due.
• Compile safety reports and documentation for the DOS team.
• As needed, answering phones and responding to general driver questions.
• Paperwork rescanning, and responding to missing paperwork emails from billing.
• Provide back up for DOS as needed.

Benefits

• Medical
• Dental/Vision
• Basic Life/Voluntary Life
• Short Term and Long Term Disability
• Flexible Spending Account and Health Savings Account
• Digital health through Recuro
• Employee Assistance Program
• 401k Employer Match and Roth Retirement Savings Plan
• Employee Stock Purchase Program (ESSP) {QCWC and QC Canada not eligible}
• Additional Voluntary Benefits

Requirements

Skills and Abilities:

• Good communication and interpersonal skills.
• Experience with DOT Requirements, CSA expectations and Safety procedures.
• Ability to travel multiple times per year as needed for training and career development purposes
• Highly proficient computer skills must be comfortable using a computer and various software programs.

Education and Experience:

• 2+ year’s truck transportation industry experience.

Regulatory Responsibility/Impact

• Work with the maintenance team on a daily basis to ensure all tractors are in a high level of repair and in full compliance to all federal, state and local regulations as well as all QC compliance standards.
• Ensure all monthly on-line safety training is completed and work with drivers and safety to assign other needed refreshers as driver performance dictates.
• Verify all tractor profiles are accurate including both presence and working condition of equipped accessories.

Position Type/Expected Hours of Work:

• This is a full-time position, and days and hours of work are Monday through Friday.

Travel Requirements:

<15%

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office and computer equipment.
• This job is assigned to a specific Terminal.
• Safety First environment - Complacency is not an option.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee will regularly and repetitively be required to talk, hear, sit, type, reach and grasp in a typical office environment.
• This position may require standing, walking, bending, kneeling, stooping or crouching. The employee must frequently lift and/or move items up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunities

Quality Carriers, Inc. provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.