Admin Svcs Specialist I

General Dynamics OTS; Saint Petersburg (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

General Dynamics Ordnance and Tactical Systems (OTS) seeks an administrative professional to support general business operations in a dynamic environment.

The role involves multi-faceted administrative tasks, calendar and travel management, and collaboration with leadership and staff. Ideal candidates hold an Associate's Degree with up to 3 years of related experience and excel in Microsoft Office applications.

Qualifications

• Associate's Degree and 0-3 years' experience or an equivalent combination of education and experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong written and verbal communication skills are required.

Responsibilities

• Provides comprehensive administrative support to ensure efficient leadership time management and productive interactions with staff and the public.
• Manages senior leadership schedules, meeting preparations, travel arrangements, and follow-up tasks.
• Conducts research and information gathering for upper management and prepares summaries/reports.
• Develops relationships across the organization and maintains confidentiality.

Skills

Oral and written communication

Problem solving

Microsoft Office

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office

Job description

Company Overview

General Dynamics Ordnance and Tactical Systems (OTS) is a global leader in the design, engineering and production of munitions, energetics, weapons, armaments, and missile subsystems around the world. OTS empowers the U.S. military and its allies with an extensive range of overarching product segments applied across all levels of strategic and tactical operations, providing a cutting-edge advantage to our warfighters. Our Ethos of Honesty, Trust, Transparency, and Alignment, are the guiding principles that form the foundation of everything we do. Integrity is paramount, innovation fuels our passion, customer satisfaction is at the core of our mission, and collaboration is key to our success - fostering a culture of teamwork and mutual respect among employees, partners, and stakeholders. Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement, and work/life benefits that include career development and recognition programs. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Job Summary

Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function

Impact of the Role

• General Profile
• Requires conceptual knowledge of theories, practices, and procedures within a job discipline
• Performs routine assignments using existing procedures
• Receives instruction, guidance and direction from more senior level roles
• Entry level to a professional career progression
• Consistent exercise of discretion & judgment

Essential Functions

• Provides multi-faceted administrative support and assistance to ensure effective use of leadership's time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages leaderships schedules, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conducts research and information gathering on behalf of upper management and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate leadership's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.

Additional Responsibilities

• Manages SVP's calendar and schedules meetings
• Coordinates event logistics such as facilities, catering, invitations, speakers, & budget
• Supports HR projects
• Prepares SVP's meetings including agendas, notices, & minutes
• Monitors and maintains business unit documents & records
• Prepares and files legal documents with government agencies
• Manages complex travel plans & itineraries and completes expense reports

Required Qualifications

• Required education and experience : Associate's Degree and 0-3 years' experience OR Equivalent Combination of Relevant Education &/or Experience
• Critical professional related technical skills; computer skills : Proficient in Microsoft Office (Excel, Word, PowerPoint)

Preferred Qualifications

• Preferred education and experience: Bachelor's Degree
• Discipline/Major: Business or related discipline preferred.
• Knowledge, skills & abilities: Oral and Written Communication Skills.
• Problem-Solving Skills.
• Business Communications.
• Call Screening.
• Document Preparation.
• Drafting Correspondence.
• Meeting Minutes.
• Meeting Scheduling and Logistics.
• Reception and Gatekeeping.
• Records Management.
• Spreadsheets.

Physical Requirements

• Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Travel Requirements

• Up to 25% travel likely.