Admin Svcs Specialist I

General Dynamics - Ordnance and Tactical Systems (FL,TX,VA, IL); Saint Petersburg (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

General Dynamics Ordnance and Tactical Systems (OTS) located in St. Petersburg, FL, is seeking an Admin Svcs Specialist I to support general business operations.

The role operates on-site and involves handling a variety of administrative tasks, from calendar management to travel arrangements and document preparation. Qualified candidates will have an Associate's Degree and up to 3 years of experience, with strong Microsoft Office skills and excellent communication.

Qualifications

• Associate's Degree and 0-3 years' experience or equivalent.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Provides multi-faceted administrative support to optimize leadership time and staff interaction.
• Manages leadership calendars, meeting prep, travel, and follow-up tasks.
• Researches information for upper management and prepares summaries and reports.
• Develops relationships across the organization and maintains confidentiality.
• Directs and deploys support staff or resources as needed.

Skills

Oral & written communications

Problem solving

Call screening

Document preparation

Meeting minutes

Meeting scheduling & logistics

Records management

Spreadsheets

Reception & gatekeeping

Education

Associate's Degree

Bachelor's Degree (preferred)

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

General Dynamics Ordnance and Tactical Systems (OTS) is a global leader in the design, engineering and production of munitions, energetics, weapons, armaments, and missile subsystems around the world. OTS empowers the U.S. military and its allies with an extensive range of overarching product segments applied across all levels of strategic and tactical operations, providing a cutting-edge advantage to our warfighters. Our Ethos of Honesty, Trust, Transparency, and Alignment, are the guiding principles that form the foundation of everything we do. Integrity is paramount, innovation fuels our passion, customer satisfaction is at the core of our mission, and collaboration is key to our success - fostering a culture of teamwork and mutual respect among employees, partners, and stakeholders. Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement, and work/life benefits that include career development and recognition programs. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Admin Svcs Specialist I Job Locations

US-FL-St Petersburg

• Requisition ID: 2026-37517
• Position Type: Full Time
• Position Classification: On-Site
• Job Function: Administrative Services

Job Summary

Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function

Impact of the Role

General Profile

• Requires conceptual knowledge of theories, practices, and procedures within a job discipline
• Performs routine assignments using existing procedures
• Receives instruction, guidance and direction from more senior level roles
• Entry level to a professional career progression
• Consistent exercise of discretion & judgment

Essential Functions

• Provides multi-faceted administrative support and assistance to ensure effective use of leadership's time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages leaderships schedules, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conducts research and information gathering on behalf of upper management and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate leadership's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.

Additional Responsibilities

• Manages SVP's calendar and schedules meetings
• Coordinates event logistics such as facilities, catering, invitations, speakers, & budget
• Supports HR projects
• Prepares SVP's meetings including agendas, notices, & minutes
• Monitors and maintains business unit documents & records
• Prepares and files legal documents with government agencies
• Manages complex travel plans & itineraries and completes expense reports

Required Qualifications

• Required education and experience: Associate's Degree and 0-3 years' experience OR Equivalent Combination of Relevant Education &/or Experience
• Critical professional related technical skills; computer skills: Proficient in Microsoft Office (Excel, Word, PowerPoint)

Preferred Qualifications

• Preferred education and experience: Bachelor's Degree
• Discipline/Major: Business or related discipline preferred.
• Knowledge, skills & abilities: Oral and Written Communication Skills. Problem-Solving Skills. Business Communications. Call Screening. Document Preparation. Drafting Correspondence. Meeting Minutes. Meeting Scheduling and Logistics. Reception and Gatekeeping. Records Management. Spreadsheets.

Physical Requirements

• Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Travel Requirements

Up to 25% travel likely.

The above statements describe the general nature and level of work only. The statements do not represent an exhaustive list of required responsibilities and skills. Other duties may be added or this job description may be amended at any time. This job description does not alter an employee's at-will employment status or create an employment agreement or contract, implied or otherwise.