Admin Support Manager – F&B Operations

JR F&B CONCEPTS PTE. LTD.; Town of Islip (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in the food and beverage sector is seeking an Administrative Support Specialist in Town of Islip. This role involves managing schedules, financial documentation, compliance with health standards, and maintaining customer relations, all essential for the smooth operation of the F&B department. Ideal candidates will have strong organizational skills, excellent communication abilities, and a background in financial management.

Qualifications

• Experience in administrative roles, preferably in F&B.
• Strong financial acumen and ability to manage budgets.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee administrative duties including schedules and reports.
• Assist in operational plans and inventory monitoring.
• Ensure compliance with health and safety standards.

Skills

Organizational Skills

Communication

Financial Management

Customer Service

Job description

· Administrative Support:

o Oversee and manage administrative duties within the F&B department, including managing schedules, calendars, and meetings for the management team.

o Draft and prepare reports, memos, and correspondence related to F&B operations.

o Handle internal communication and client communications to ensure smooth workflow.

· Operational Coordination:

o Assist if needed in the implementation of daily, weekly, and monthly operational plans or ad-hoc projects

o Monitor and track inventory levels, ordering of supplies, and ensure stock is adequately maintained.

· Budget and Financial Support:

o Assist with budget preparation, tracking expenses, and respective reporting formats for the clients

o Prepare and maintain financial documents, such as invoices, receipts, and payroll records.

o Assist in cost control and help identify areas of improvement in cost management.

· Compliance and Quality Assurance:

o Ensure F&B operations adhere to health and safety standards, company policies, and legal regulations.

o Monitor and track maintenance schedules for equipment, ensuring proper functioning and reporting any issues.

o Assist in the preparation for audits or inspections, ensuring all necessary documentation is available and accurate.

· Customer Service and Relationship Management:

o Act as a liaison between the F&B department and guests or clients, addressing administrative concerns and ensuring satisfaction.

o Handle customer feedback or complaints in a timely and professional manner.