Admin Support Assistant - Stony Point - Days

vcuhealth; Richmond (VA); On-site; USD 22,000 - 33,000; Full time

Job summary

VCU Health in Richmond, VA seeks an experienced Program Support Assistant Senior to deliver high-quality administrative support to clinical teams and patients. The role focuses on scheduling coordination, data management and operational efficiency within a busy hospital department.

Responsibilities include maintaining documentation, handling service desk tasks, and assisting with committee initiatives related to safety and service quality. Evening and weekend adjustments may be required.

Qualifications

• Minimum of three (3) years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications & email/calendaring.
• Four (4) years of secretarial/administrative work experience in an office setting (preferred).
• High school diploma or equivalent (required).
• Associate's Degree in Business, Accounting or related field (preferred).

Responsibilities

• Act as corporate business agent in delegated areas of responsibility.
• Assist with daily operations by communicating scheduling needs to the Director and optimizing outpatient or resident scheduling.
• Communicate scheduling information to utilize resources and fill gaps.
• Provide administrative support to the clinical service team with documentation and resource creation.
• Coordinate work orders, service desk tickets, and purchases for assigned clinical areas.
• Orient new team members, affiliates, students and volunteers to department resources.
• Serve as timekeeper for the assigned clinical area.
• Support data collection for applicant coordination and staff development.
• Participate in hospital-wide committees related to safety, service and quality.

Skills

Secretarial experience

MS Office

Email calendaring

Education

High school diploma or equivalent

Associate's Degree in Business or related field

Job description

The Program Support Assistant Senior job provides quality customer service to patients of all ages, their families, visitors, medical staff, clinicians and co-workers, ensuring that everyone will be treated courteously, quickly and with respect. This position establishes and maintains an environmental control plan, coordinate materials management for the department, assist in monitoring clinic activities and provide supervision of clerical activities.

The Program Support Assistant Senior job performs a variety of clerical tasks involved in preparing, maintaining and processing employee and unit activities, data and records. This position provides administrative and program support to optimize efficiency of the assigned services.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:

• Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
• Previous experience with Microsoft Office applications & e-mail/calendaring

Experience PREFERRED:

• Four (4) years of previous secretarial/administrative work experience in an office setting
• Previous experience in a health care setting

Education/training REQUIRED:

• High school diploma or equivalent

Education/training PREFERRED:

• Associate's Degree in Business, Accounting or related field from an accredited program

Independent action(s) required:

• Act as corporate business agent in delegated areas of responsibility.
• Assists with daily operations by communicating scheduling needs of either team members or patients to the Director; working with team to maximize outpatient or resident scheduling needs (e.g. priority patients or wait-list); and provides necessary data to Director for decision-making.
• Communicates information regarding scheduling to utilize available resources to flex schedules, fill gaps or call in other help.
• Provides administrative support to clinical service team by completing documentation within scope of responsibilities; creating documents and other resources for use by the team; and other special department projects.
• Facilities work orders and service desk tickets as well as coordination of purchases for assigned clinical areas.
• Orients new team members, affiliates, students and volunteers to general department resources (e.g. locker assignment or computer login process).
• Serves as the timekeeper for the assigned clinical area.
• Assists with data collection that supports processes for team members such as applicant coordination, documentation of orientation, continuing education, in-service and staff development.
• Provides service orientation with respect to support processes.
• Maintains service training materials.
• Provides administrative support as requested for a variety of tasks that support the clinical service area's ability to deliver care.
• The tasks could include analysis of fiscal data; participating in weekly rounds to assist in care coordination; conducting family surveys; preparing materials for meetings; or following up on service coordination or delivery issues.
• Participates in hospital-wide committees and initiatives related to safety, service and quality (e.g. Environment of Care committee).
• Able to perform daily activities with minimal supervision.
• Self directed in the accomplishment of routine activities.

Supervisory responsibilities (if applicable): N/A

Additional position requirements:

Works the hours between 7:00 a.m. to 5:30 p.m. Monday through Thursday.

Hours of work may be adjusted as necessary to meet staffing requirements or in the best interest of the work unit.

Age Specific groups served: All

Physical Requirements (includes use of assistance devices as appropriate):

• Physical: Lifting 20-50 lbs. Lifting 50-100 lbs.
• Activities: Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance), Climbing (steps, ladder, other), Reaching (overhead, extensive, repetitive)
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent, change

Compensation Range $16.08 - $24.12 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran