Admin Support 3

State of Georgia; Douglasville, Northern (GA, KY); Hybrid; USD 40,000 - 43,000; Full time

Job summary

The State of Georgia's Department of Community Supervision is seeking an Admin Support 3 in Douglasville, GA. This role provides general secretarial, clerical, and administrative support to a unit and may involve data entry and document processing.

Join a mission-driven team that assists individuals under community supervision. The position offers growth, training, and a chance to contribute to stronger communities within a large state agency.

Qualifications

• High school diploma/GED and three (3) years of progressively complex office or administrative experience.
• Associate degree or certification in administrative office procedures, business administration, etc.
• Two years of proven experience interpreting court orders, policies, legal terminology, and judicial processes.
• Two years of advanced proficiency with data entry, running reports, and maintaining an office-specific database or client management system.
• Two or more years of strong written and verbal communication skills, drafting professional correspondence or memos.
• Two+ years of experience using two software platforms (e.g., Google, Microsoft Office) beyond basic computer use.

Responsibilities

• Completes tasks and assignments associated with administrative support functions (ie, licensure, personnel, purchasing, records management, inventory, or similar function).
• Effectively manages and completes tasks and assignments associated with judicial processes with accuracy, timeliness, and attention to detail.
• Communicates effectively and professionally with stakeholders, fostering collaboration, clarity, and positive working relationships.
• Provides clerical support such as incidental typing, filing, ordering supplies, and sorting mail.
• Provides clerical support within assigned functional area (i.e., processing/transactions, review of applications, scheduling training, scheduling facilities maintenance, reconciling financial records, assessing/collecting fees for a program, generating reports).
• Provides general clerical support to an office, including data entry/maintenance, copying/distributing documents and materials, maintaining record-keeping and filing systems, etc.
• Provides secretarial and administrative support to an upper-level manager.
• Uses independent judgment and initiative to perform administrative, clerical, and secretarial duties in support of an individual employee or group of employees.
• May serve as a lead worker.
• May train subordinate staff in proper procedures of day-to-day operations.
• Performs job responsibilities with minimal supervision.

Education

Associate degree or cert

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!

Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!

Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Admin Support 3

Agency: Department of Community Supervision

Job Requisition ID: JR0000003192

Shift: Any (United States of America)

Compensation Details: $41,600

** This job is located in Douglasville, GA (Douglas County) **

Are you passionate about making a difference in people’s lives?

The Department of Community Supervision (DCS) provides team members with the opportunity to do just that! We are looking for dedicated team members to provide guidance and support to individuals under community supervision. If you have a heart for service and a talent for empowering others, this is your opportunity to be a part of a team that transforms lives and strengthens communities.

DCS is a nationally recognized leader in the field of community supervision. Our innovation and use of technology are what set us apart from other community supervision agencies. We pride ourselves on being the largest law enforcement agency within the state of Georgia, with the great responsibility of monitoring, coaching, and providing opportunities for successful outcomes for individuals under parole and probation supervision.

DCS offers the most up-to-date and specialized training and provides opportunities for growth within our agency. Our commitment to evidence-based practices is pushed forward by our pursuit of “next practice” innovations that will enable us to continuously improve our contribution to the lives of those we serve.

Come join our team!

JOB SUMMARY: Under broad supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment.

RESPONSIBILITIES/DUTIES:

• Completes tasks and assignments associated with administrative support functions (ie, licensure, personnel, purchasing, records management, inventory, or similar function)
• Effectively manages and completes tasks and assignments associated with judicial processes with accuracy, timeliness, and attention to detail
• Communicates effectively and professionally with stakeholders, fostering collaboration, clarity, and positive working relationships
• Provides clerical support such as incidental typing, filing, ordering supplies, and sorting mail
• Provides clerical support within assigned functional area (i.e., processing/transactions, review of applications, scheduling training, scheduling facilities maintenance, reconciling financial records, assessing/collecting fees for a program, generating reports)
• Provides general clerical support to an office, including such tasks as data entry/maintenance, copying/distributing documents and materials, maintaining record-keeping and filing systems, etc
• Provides secretarial and administrative support to an upper-level manager
• Uses independent judgment and initiative to perform administrative, clerical, and secretarial duties in support of an individual employee or group of employees
• May serve as a lead worker
• May train subordinate staff in proper procedures of day-to-day operations
• Performs job responsibilities with minimal supervision

MINIMUM QUALIFICATIONS: High school diploma/GED and three (3) years of progressively complex office or administrative experience.

PREFERRED QUALIFICATIONS: Preference will be given to applicants who, in addition to meeting the minimum qualifications above, also possess two or more of the following:

Associate’s degree from an accredited college or university, or a certification in administrative office procedures, business administration, etc.

Two years of proven experience accurately interpreting court orders, policies, legal terminology, judicial processes, and procedures, with a demonstrated ability to apply this knowledge effectively and appropriately in real-world situations.

Two years of advanced proficiency with data entry, running reports, and maintaining an office-specific database or client management system.

Two or more years of strong written and verbal communication skills experience, including drafting professional correspondence or internal memos.

Demonstrated proficiency with at least two years of experience in two specific software platforms applications (e.g., Google, Microsoft Office) beyond basic computer use.

PLEASE NOTE: This posting is subject to close once a suitable candidate pool or candidate has been selected.

The Department of Community Supervision is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, disability, age, or any other related statuses, protected by applicable state and federal statutes. Qualified applicants may request reasonable accommodation when needed during the application or screening processes by contacting the Office of Human Resources at [e-mail].

In accordance with the Americans with Disabilities Act (ADA), if you are an individual with a disability and wish to acquire this job announcement in an alternative format, or if you require assistance or other reasonable accommodations in order to participate in the selection process, you may contact the Office of Human Resources at [e-mail]

Minimum Qualifications: High school diploma/GED and three (3) years of progressively complex office or administrative experience.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.