Admin - SEA Airport

PrimeFlight Aviation Services; SeaTac (WA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Growth opportunities

Job summary

PrimeFlight Aviation Services is seeking an Administrative professional to support daily office operations, coordinate scheduling, reporting, and HR tasks for local staff at SeaTac. The role requires strong organization, communication, and proficiency with Microsoft Office tools.

The Admin will manage timekeeping, payroll support, vendor coordination, and client partnerships while maintaining compliance with regulations.

Qualifications

• 18 years of age or older and eligible to work in the United States.
• 1 year of experience in an office or administrative position.
• Must have strong English communication skills (reading, writing, speaking).
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Valid state-issued driver’s license with acceptable driving record.
• Ability to access and interpret information on electronic devices and systems.

Responsibilities

• Administer testing for local applicants and coordinate badging.
• Assist with recruiting, hiring, and training of local employees.
• Maintain employee schedules and timekeeping.
• Process payroll and assist with payroll issues.
• Handle HR issues and maintain employee files.
• Prepare reports and support management with projects.
• Coordinate client orders, reporting, and compliance tasks.
• Maintain relationships with airline partners and clients.
• Demonstrate regular attendance at the job location.
• Utilize Excel, Word, and PowerPoint in daily tasks.
• Adhere to PrimeFlight customer service and safety standards.
• Perform additional duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Proactive problem-solving

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Rate: $22 USD per hour

Description

KEEPING OPERATIONS SMOOTH AND TEAMS ON TRACK – BECOME AN ADMIN TODAY!

Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you!

WHY WORK FOR PRIMEFLIGHT?

• Enjoy benefits like 401(k) with matching, health, dental, vision, and life insurance, paid time off, growth opportunities, and more (*Benefits may vary based on eligibility)

• We are committed to being a leading provider of commercial services within the aviation industry

• Our teams focus on maintaining a positive working environment and treating all team members with respect

• With more than 200 locations across the world, we offer opportunities for career progression

SUMMARY

The Admin plays a vital role in supporting the daily operations of the office by managing administrative tasks and ensuring efficient office functionality. This position organizes and schedules appointments, handles correspondence, prepares reports, and maintains filing systems. The Admin provides support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed. This role requires strong organizational skills, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.

RESPONSIBILITIES

• Administer all testing for local applicants and coordinate badging and vetting.

• Assist with recruiting, hiring, and training of local employees.

• Maintain employee schedules.

• Manage daily timekeeping entries, payroll processing, and assist with payroll-related issues.

• Handle HR-related issues, communicate with corporate teams, and manage employee files.

• Handle reports or information requested by Station Management.

• Work on client-specific supply orders, reporting, and compliance.

• Maintain strong working relationships with airline partners.

• Demonstrate regular, predictable attendance at the job location.

• Utilize programs such as Excel, Word, and PowerPoint.

• Exemplify PrimeFlight customer service and safety standards.

• Perform any additional duties as assigned by management.

QUALIFICATIONS

• 18 years of age or older.

• Eligible to work in the United States.

• Must have a valid state-issued driver’s license with an acceptable driving record.

• Communicate effectively in English, including reading, writing, and speaking.

• 1 year of experience in an office or administrative position.

• Knowledge of Microsoft Office Suite, including Excel, Word, and PowerPoint.

• Ability to access and interpret information in print and electronically, including the use of electronic devices such as iPads, tablets, computers, and mobile devices.

• Effectively communicate with colleagues and clients, both in-person and through electronic means.

• Pass a background check and drug screen.

• Eligibility to acquire needed credentials and clearances, including FAA, TSA, Port Authority, U.S. Customs, and U.S. Postal, as applicable.

• Airlines operate 24/7, so team members must be flexible to work various shifts including nights, weekends, and holidays.

• To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds.

• Position is generally sedentary, sitting for long periods of time.

• Be able to hear and respond to the spoken voice and to audible alarms.

• Tasks may involve repetitive motions of the arms, wrists, hands, and/or fingers.

• Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/TEXT COMMUNICATIONS

By providing your mobile number and opting in, you consent to receive SMS messages from PrimeFlight related solely to recruiting and employment opportunities, such as job postings, application status updates, or interview scheduling. Consent is voluntary and not a condition of applying for employment. Message frequency may vary. Standard message and data rates may apply. Reply STOP to opt out or HELP for assistance. Carriers are not liable for delayed or undelivered messages. Numbers will be used in accordance with this Privacy Policy and not shared for marketing without consent.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.