Admin Project Manager

Viderity Inc.; Alexandria (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Viderity Inc. is seeking an Admin Project Manager to oversee the planning, execution, and organization of administrative and business operations for the NSF OLPA.

The role combines project management with administrative leadership to keep teams aligned, deadlines met, and resources allocated efficiently. The successful candidate will manage calendars, coordinate communications, produce reports and presentations, and maintain stakeholder relationships across OLPA staff, contractors, and external

Qualifications

• Minimum 5 years of professional writing and editing experience, including drafting memos, internal/external correspondence, and policies.
• Minimum 5 years of administrative coordination and project management experience with tight deadlines.
• Minimum 5 years of experience entering information into databases/tracking systems and creating/formatting reports and presentations.
• Familiarity with federal communication requirements, Plain Writing Act, and Section 508 compliance.
• Strong grammar, spelling, and punctuation skills with professional communication.

Responsibilities

• Manage day-to-day administrative affairs for the client.
• Maintain the client’s calendar and deconflict appointments.
• Coordinate administrative tasks and oversee operations.
• Prepare meeting agendas, materials, requests, and minutes.
• Draft email responses and general correspondence.
• Compile input for and organize various reports.
• Produce daily, weekly, and monthly metrics reports.
• Provide expertise in measuring metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Assist with processing travel, training, and reimbursements.
• Coordinate interviews, meetings, and panels with OLPA staff and external stakeholders.
• Establish and maintain relationships with OLPA contractors and staff.

Education

Degree in communications, public relations, marketing, data analytics, or related field

Professional writing and editing experience

Administrative coordination experience

Project management experience

Database/tracking systems experience

Microsoft Office Suite proficiency

Stakeholder communication

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Viderity is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-winning IT, digital, and creative solutions across federal and commercial markets. Our services span application development, creative services, cybersecurity, data analytics, strategic communications, event management, training, and program management. With over 15 years of proven success and exceptional past performance, we empower clients with innovative, measurable results.

Position Overview

The Admin Project Manager is responsible for overseeing the planning, execution, and organization of administrative and business operations for the Office of Legislative and Public Affairs (OLPA) at the U.S. National Science Foundation (NSF). This role blends project management with administrative leadership to keep teams aligned, deadlines met, and resources allocated efficiently. The Admin Project Manager serves as a key link for documentation, scheduling, metrics reporting, and stakeholder communication across OLPA staff, contractors, and external partners.

Key Responsibilities

• Manage the day-to-day administrative affairs of the client.
• Maintain the client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
• Answer and screen incoming calls and direct calls to the appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly, and monthly social media, web, and other relevant metrics reports.
• Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Maintain templates and resources for OLPA operations.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.

Qualifications

• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Degree in communications, public relations, marketing, data analytics, or a related field (preferred).
• Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence, and policies.
• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof, and able to work at a fast pace with tight deadlines.
• Minimum 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.
• Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy, and tact.

What We Offer

• Competitive annual salary (commensurate with experience).