Admin-Peds-Summerville, SC

Carolina Therapy Services, Inc.; Georgia; On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Competitive Compensation

Telemedicine with First Stop Health

Paid Time Off

Retirement Plan with Company Matching

Life Insurance

Short & Long term disability

Flexible Spending & Health Savings

Job summary

Carolina Therapy Services, Inc. in Summerville, SC is seeking an Office Manager for the Peds Outpatient Clinic to support daily operations, scheduling, and billing.

This full-time role reports to the Area Director and requires 0–1 year of experience; telemedicine with First Stop Health and PTO are included.

Qualifications

• 0–1 year of work experience in a medical/clinic setting.
• Ability to schedule appointments and manage referrals.
• Experience with insurance verification and patient billing.

Responsibilities

• Greet clients and visitors.
• Schedule appointments and follow up on no-shows.
• Maintain referrals, insurance verification, and patient charts.
• Coordinate coverage for evaluations and manage staff schedules.
• Prepare patient charts and ensure billing data is complete.
• Perform general office and receptionist duties.

Skills

Customer service

Scheduling

Insurance verification

Billing support

Office administration

Tools

Billing software

Electronic Health Record

Job description

Full time | Carolina Therapy Services | United States

Job Information

Department Name Carolina Therapy Services

Location Summerville, SC

Health Care

$18-$22

Work Experience 0-1year

City Summerville

State/Province North Carolina

29483

Job Description

The Outpatient Clinic Office Manager for Carolina Therapy Services, Inc. will assist other members of the Outpatient Clinic team in daily operations including, but not limited to, the duties listed below.The Outpatient Clinic Office Manager will report directly to the Area Director.

FT - Summerville, SC - Carolina Therapy Services- Peds Outpatient Clinic

• Greeting clients and visitors
• Scheduling Appointments – includes appointments/evaluations for new clients and existing clients. Follow up with clients if client is late/does not show.
• Maintain new referral/client information – responsibilities include sending out and receiving back new client packets, insurance verification prior to first visit, schedule evaluations, file evaluation reports within 7 days and mail a copy to parent/legal guardian and a copy to referral source, schedule client with therapist, enter new client into billing software, ensure all information in client chart is complete so we can bill for services.
• Responsible for obtaining coverage for evaluations and treatments.Responsible for oversight of clinic staff member’s schedules to ensure treatment time is maximized and all clients are seen as scheduled.Monitor cancellations and no-show appointments.
• Preparation and management of client charts – responsibilities include preparation of patient chart at client’s check-in, enter client in electronic health record (onset, SOC, date, name, DOB, insurance, co-pay, codes), ensure file is complete/accurate before refiling.
• Insurance Verification – includes verification for new clients and existing clients; insurance re-verification completed at the beginning of every month for all existing clients.
• Provide Billing Support – Collect any co-pays and/or other amounts owed at client check-in. Send all co-pays to corporate office as instructed and in a timely manner.
• Ensure all equipment is stored appropriately and is in good working order.Ensure any work orders for equipment or facility repairs are directed to corporate in a timely manner.
• General office/receptionist duties – including but not limited to answering phones.
• Other office and housekeeping duties as assigned – to include but is not limited to ensuring entry way, lobby, and all common areas are safe, clean, and presentable to guests/clients/visitors at all times.Trash and restrooms should be monitored for cleanliness.Restrooms should be stocked with supplies at all times.Ensure a clinic policy is in place to ensure materials and equipment are cleaned on a routine basis.
• Print initial and reauthorizations and file in patient’s chart.
• Maintain customer relationships with referral sources through verbal and/or written communication.
• Ensure current professional license for each clinical staff is displayed in designated area .
• Assist with credentialing process as needed.
• Order Supplies – Submit through Corporate Office with Area Director prior approval.
• Ensure clinic staff are entering documentation and billing charges in a timely manner.
• Check clinic staff timesheets weekly for accuracy- Compare timesheet to documentation software
• Other duties as assigned

Requirements

• Competitive Compensation
• Telemedicine with First Stop Health
• Paid Time Off (PTO)
• Retirement Plan (Traditional & Roth 401(k)) with Company Matching
• Life Insurance
• Short & Long term disability
• Critical Illness
• Flexible Spending & Health Savings Accounts