Admin Operations Manager

CALIFORNIA AUTISM CENTER; Fresno (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Mileage reimbursement

401(k) plan

Employee recognition program

Job summary

California Autism Center (CAC) is seeking an experienced Operations Manager to lead administrative functions at our treatment centers. Based in our administration office, you will oversee daily office operations, facility management, and support staff, reporting to the Director of Operations.

You will travel between centers, supervise office managers, coordinate scheduling, billing, HR, and vendor relations, and drive crisis management and quality standards to ensure safe, efficient operations.

Qualifications

• Minimum 5 years of experience in office management with 5+ direct reports.
• Experience in facility or property management.
• Proficiency in Microsoft Office and ability to learn new software quickly.
• Strong organizational, multitasking, and time-management skills.
• Valid driver’s license and ability to travel between centers.

Responsibilities

• Provide administrative support across centers.
• Oversee facility management and safety compliance.
• Manage scheduling, billing, customer service, IT, and HR-related functions.
• Coordinate vendor relationships and budgets for multiple locations.
• Lead crisis management, PR, and internal/external communications.
• Monitor staff schedules and client care standards.
• Prepare reports on operational metrics.
• Lead department meetings and perform coaching and reviews.
• Collaborate with HR on payroll, benefits, and incident management.
• Support employee recognition programs and foster a positive work environment.

Skills

Leadership

Organization

Discretion

Travel

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office

CRM

HRIS

Job description

At California Autism Center (CAC), we help our clients get school-ready through in-clinic behavioral services that prioritize each child’s safety and dignity. Through one-on-one, hands-on learning, our clinicians build trust with each child by providing personalized support and acceptance.

Our naturalistic teaching strategies emphasize learning through play, fostering joy and meaningful growth. We’re here to cheer kids on, lift them up, and empower them to learn new things in the way that helps them thrive. CAC is a locally owned and operated ABA service provider in the heart of the Central Valley. We currently have 6 Treatment Centers in Fresno, Merced, and Visalia. We lead with positivity, perseverance, and teamwork.

What makes CAC great?

• Joyful & Playful Therapy – Natural, child-centered environments focused on early intervention for children aged 2–6.
• Strong Support System – Safety, crisis management, and a culture of mentorship to prevent burnout. We care about your well-being!
• Collaboration – Work alongside a dedicated team of professionals, receive hands-on support, and grow together in a shared mission.

The Role

We are seeking an experienced and detail-oriented Operations Manager to lead administrative functions at our treatment centers. As the backbone of our operational success, the Operations Manager will oversee daily office operations, facility management, and support staff, ensuring the smooth running of our centers. The ideal candidate will have exceptional organizational skills, leadership experience, and the ability to handle crisis situations effectively.

This full-time role is based in our administration office, reporting directly to the Director of Operations. Office Managers at each treatment center will report to you, and regular travel between centers is required.

Key Responsibilities

• Provide administrative support to office managers, directors, and front-office staff across multiple centers
• Oversee facility management and ensure compliance with safety standards and operational protocols
• Manage scheduling, billing, customer service, IT, and HR-related functions across sites
• Coordinate vendor relationships, supply management, and budget oversight for multiple locations
• Lead crisis management efforts, public relations, and internal/external communications
• Monitor staff schedules, safety protocols, and client care standards to ensure operational efficiency
• Perform audits, track data, and prepare reports on key operational metrics
• Lead monthly department meetings and provide coaching and performance reviews for direct reports
• Collaborate with Human Resources on payroll processing, benefits inquiries, and incident management
• Support employee recognition programs and contribute to building a positive, inclusive work environment

Qualifications

• Minimum 5 years of experience in office management, including overseeing a team of 5 or more direct reports
• Experience in facility or property management
• Proficiency in Microsoft Office and the ability to learn new software and systems quickly
• Strong organizational, multitasking, and time-management skills
• Ability to handle confidential information with discretion
• Valid driver’s license, reliable vehicle, and ability to travel regularly between centers

Preferred Qualifications

• Bachelor’s degree in business, administration, or a related field
• Experience managing multi-site operations
• Familiarity with complex scheduling functions
• Experience in a childcare setting or working with autism services is a plus
• Advanced computer skills and knowledge of online platforms (CRM, HRIS)

What We Offer

• Health, dental, and vision benefits
• Mileage reimbursement for travel between centers
• A collaborative and supportive team environment

Full compensation package are based on candidate experience and certifications.

$70,000 - $85,000 USD

The perks and benefits of working with us:

Full-Time:

Health Insurance (60% contribution for full-timeemployees and their dependent on the base plan)

Dental and Vision Insurance (60% contribution to the base plan)

ASPCA Pet Insurance

Life and AD&D Insurance

Access to supplemental insurance benefits

Employee Assistance Program (Available for Full-Time and Part-Time)

Discounted Gym Membership for Employees and Friends & Family (Planet Fitness) (Available for Full-Time and Part-Time)

401(k) retirement plan (Available for Full-Time and Part-Time)

Quarterly staff appreciation events (free lunch; staff celebrations and recognition) (Available for Full-Time and Part-Time)

Employee Recognition Platform w/ rewards (Available for Full-Time and Part-Time)

We Value POSITIVITY. PERSEVERANCE. TEAMWORK.

We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation

California Autism Center and Learning Group is committed to upholding the privacy rights of California residents as stipulated by the California Consumer Privacy Act (CCPA). This disclosure provides detailed information about how we handle personal information in accordance with the CCPA.

• Collection of Personal Information:
  We collect the following categories of personal information: Email Address, First name and last name, phone number, address, state, ZIP/Postal Code, City. This information is sourced from your application.
• Purpose of Collecting Personal Information:
  The personal information we collect serves the following purposes: to contact you.
• Sharing of Personal Information:
  We may share your personal information with third parties for business purposes. The categories of third parties with whom we share personal information include with screening companies with your consent.
• Sale of Personal Information:
  We do not sell your personal information.
• Your Rights Under the CCA Disclosure:
  As a California resident, you have the right to request that we disclose what personal information we collect, use, disclose, and sell. You also have the right to request the deletion of your personal information, to opt-out of the sale of your personal information, and not to be discriminated against for exercising any of your CCA rights.
• How to Exercise Your Rights:
  To exercise any of these rights, please call the human resources department.
• Contact Information:
  For questions or concerns regarding our privacy policies and practices, please contact us at [phone]
• Updates to Our CCA Disclosure:
  We may update this CCPA disclosure from time to time. Any changes will be posted on our website with an updated revision date.