Admin Operations Coordinator

Georgia Tech; Atlanta (GA); On-site; USD 33,000 - 44,000; Full time

Job summary

Georgia Tech is seeking an Admin Operations Coordinator to manage administrative and building operations support within an assigned unit. You will handle budget records, purchasing, inventory, and room scheduling, ensuring compliant processes and effective coordination across teams.

The role involves collaborating with unit management, vendors, and visitors, while supervising none and adhering to university policies. A strong background in higher education operations is expected.

Qualifications

• High school diploma, GED certificate or vocational school diploma.
• Six years of job related experience.
• Knowledge of procurement, travel, event scheduling, facilities access, and administrative operations in a higher education environment.

Responsibilities

• Provide support in unit and/or project budget administration; maintain budget related records and generate reports.
• Process purchasing related records and transactions; maintain inventory records.
• Coordinate building operations maintenance and building access control.

Skills

Budgeting

Procurement

Records management

Scheduling

Workday

Education

High school diploma

GED certificate

Vocational school diploma

Tools

Workday

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

Music is part of what it means to be at Georgia Tech -- and has been since 1906.

We have ensembles for every level and style of musical interest. But we take music and technology to their limits: build your musical and technical education from the ground up by joining our Bachelor's, Master's, or Ph.D. program in Music Technology.

We are dedicated to making our performances, programs, and research bigger and better every year. We invite you to come be a part of it.

Job Summary

The Admin Operations Coordinator will coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services.

This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors.

This position typically will advise and counsel: unit management and staff.

This position will supervise: NA

Responsibilities

• Provide support in unit and or project budget administration; maintain budget related records and generate reports.
• Process purchasing related records and transactions; maintain inventory records.
• Coordinate building operations maintenance which typically includes building access control.
• Coordinate delivery, installation and inter-office movement of furniture and equipment.
• Coordinate new employee intake process including initiation of related documentation and data input.
• Maintain unit administrative related policies and procedures.
• Perform other duties as assigned

Additional Responsibilities

• Provide administrative and operational support for the School of Music, including purchasing and procurement activities, PCard reconciliation, honorarium payments, facility access management, and maintenance coordination.
• Coordinate room reservations and scheduling for school facilities, including West Village and Couch, while ensuring compliance with established scheduling policies. Manage practice room assignments, locker rentals, and instrument rental programs.
• Support the planning and execution of special events, conferences, and signature programs, including the annual Guthman Competition.
• Coordinate travel and lodging arrangements for guests, speakers, and visitors.
• Serve as the primary point of contact for event catering and student communications, including management of student mailing lists and outreach efforts.

Required Qualifications

• Educational Requirements: High school diploma, GED Certificate or Vocational School Diploma
• Required Experience: Six years of job related experience

Knowledge, Skills, & Abilities

SKILLS: This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.

Knowledge of procurement, travel, event scheduling, facilities access, and administrative operations in a higher education environment. Demonstrated skill in processing financial and purchasing transactions, coordinating events and travel logistics, managing schedules and reservations, maintaining accurate records, and communicating effectively with diverse stakeholders. Ability to manage multiple priorities, solve problems independently, adapt to changing needs, maintain attention to detail, handle confidential information with discretion, and collaborate effectively with faculty, staff, students, and external partners. Proficiency with enterprise systems such as Workday and standard office software is preferred.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position may require you to drive.
• This role is not considered a position of trust.
• This position does require a purchasing card (P-Card).
• This position may travel.
• This position does not require security clearance.

Job Code: A7

Pay Range Starting At: $23.70/hr up to $32.24/hr

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/