ADMIN OFCR 2

University of California - San Francisco; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of California - San Francisco is seeking an Administrative Operations Coordinator to manage various operational programs and resolve administrative issues. This role involves collaborating on finance, facilities, and human resources while ensuring compliance with policies.

The ideal candidate has over a year of related experience and strong organizational and communication skills. Flexibility to work at multiple UCSF Medical Center locations is essential.

Qualifications

• 1+ years of related experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid organisational skills and ability to multi-task with demanding timeframes.

Responsibilities

• Administers operational programs such as finance, HR, and IT.
• Gathers and analyzes financial data; prepares reports.
• Develops and maintains budgets.

Skills

Flexibility to work at all UCSF Medical Center locations

Solid communication skills

Organisational skills

Ability to use discretion

Tools

Common organisation-specific computer applications

Job description

Applies organization policies and procedures to oversee a variety of ongoing administrative operational issues, administers defined operational programs, and analyzes and resolves operational problems of moderate scope.

Responsibilities

• Administers operational programmes or activities such as finance, facilities, payroll, space planning, student services, human resources, communications, information technology, or safety.
• Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities and evaluates current and proposed services.
• Serves as a resource for researching complex financial discrepancies, escalated customer service problems, and vendor concerns.
• Develops and maintains budgets.
• Participates in the development and revision of standard operating procedures and guidelines.
• Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communication, and providing guidance on compensation programmes, personnel policies, and procedures.
• Conducts trend analyses and helps develop resulting recommendations.
• Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.

Qualifications

• Flexibility to orient and work at all UCSF Medical Center locations.
• 1+ years of related experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organisational skills and ability to multi‑task with demanding timeframes.
• Working knowledge of common organisation‑specific and other computer application programmes.
• Ability to use discretion and maintain confidentiality.