ADMIN-GEN - Client Retention Coordinator - Temporary

Asian-Counseling-; Seattle (WA); Hybrid; USD 65,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life, AD&D & long-term disability

On-site parking

Paid time off after 60 days

13 paid holidays

IT equipment provided

401k/403b retirement savings

Job summary

Asian Counseling and Referral Service (ACRS) is seeking a full-time Administrative Gen - Client Retention Coordinator (Temporary) in our Administrative Services department. The role leads client retention activities, eligibility navigation, and coordinated outreach to maintain Medicaid coverage across programs and partners.

Responsibilities include outreach, documentation, and strategic coordination to reduce coverage loss.

Qualifications

• Bachelor's degree required with focus in business administration, human or social services, public administration, law and/or project management preferred; AND
• Two or more years of experience in project management and direct client services. OR
• Highschool diploma or equivalent. AND
• Five (5) or more years of experience in project management and direct client services.

Responsibilities

• Lead development and coordination of client retention activities across programs and partners.
• Conduct client outreach and eligibility support to maintain coverage.
• Ensure timely documentation and compliance with Medicaid eligibility requirements.
• Maintain a database of qualifying activities and match clients to opportunities.
• Attend agency and team meetings to support program goals.
• Monitor client engagement and report on outcomes.

Skills

Project management

Client services

Data analysis

Communication

Cultural humility

Education

Bachelor's degree

High school diploma

Tools

Microsoft Excel

Microsoft Word

Learning Management Systems (LMS)

Job description

Seattle, WA, USA

Job Description

Posted Monday, August 3, 2026 at 10:00 AM

ABOUT THE ORGANIZATION: COME WORK WITH US! Help us provide hope, opportunity, and voice to thousands in our region by joining our team!
A ll candidates are welcome to apply especially those with diverse lived experiences who bring their perspective, personal identities, and history. We strongly encourage candidates who represent Asian & Native Hawaiian/Pacific Islander, intersectional communities to submit applications. These include those who identify as LGBTQIA+, Transracial Adoptee, those who are justice involved, multi-racial, multi-lingual, all abilities, South Asian, or are part of other underrepresented communities.
About ACRS: Since 1973, Asian Counseling and Referral Service (ACRS) has been working toward social justice and offering a broad array of behavioral health programs, human services and civic engagement activities for Asians, Pacific Islanders, and other underserved communities in King County and beyond.

Mission:Asian Counseling & Referral Service is a social justice organization that promotes the health and well-being of Asians and Native Hawaiian/Pacific Islanders (A&NH/PIs) and other communities by providing and advocating for responsive community-based services.

Vision:Hope, Opportunity, and Voice for All

Values:

• We are rooted in our Social Justice history and practice and advocate for and with those who are farthest from hope and opportunity.
• Our actions are Client-/Community Centered.
• Compassion is at the heart of our work and approach.

ACRS seeks a full-time ADMIN-GEN - Client Retention Coordinator -Temporary in our Administrative Services department who serves as the primary coordinator for agency-wide planning, communication, and implementation of client retention efforts related to Medicaid requirements and redetermination timelines. This role leads the coordination of next steps across programs, departments, and community partners to ensure a consistent and proactive approach to maintaining client coverage. Responsibilities include client outreach, eligibility navigation, resource connection, compliance support, and strategic case coordination to reduce avoidable coverage loss. The position ensures clients are informed about qualifying activities, understand documentation requirements, and receive timely support to maintain eligibility and access to services. This temporary position is currently funded through December 31, 2026. Continuation beyond that date is contingent upon a review of available funding and approval of an extension.

COMPETITIVE BENEFITS PACKAGE INCLUDES:

• Pay range is between $65,100 to $70,900 annually. Can increase based on experience.
• This position is supported by grant funding and is subject to renewal based on continued funding availability.
• Benefits (After 60 days)
  • ACRS pays 100% for employee only HMO/Virtual Plus medical benefits. Additional options are covered anywhere from 75% to 85%.
  • Dental & Vision insurance are available at a very minimal cost.
  • ACRS pays 100% of your life, AD&D and long-term disability insurance on or coinciding with your date of hire.
• Employer paid ORCA card and vanpool program. Free on site parking available at Main Office.
• Paid Time Off (After 60 days) :
  • 6 hours of sick leave, accrued monthly from day 1, available to use once accrued, no waiting period.
• 13 paid holidays annually.
• IT equipment provided, with telecommuting reimbursement available.
• 403b Retirement Savings Account eligibility.
• Simplified Employee Pension available after 2 years.
• Employee Assistance Program.

ESSENTIAL JOB FUNCTIONS:

• Lead the development and coordination of client retention activities by planning, organizing, and guiding next steps across internal programs and external partners, ensuring timely client outreach, eligibility support, documentation compliance, and continuity of coverage efforts. Serves as a subject matter resource on Medicaid eligibility and redetermination requirements. Tracks and analyzes data on outreach, placements, compliance, and outcomes. Provides regular reports to leadership on program status and risks. Participates in community coalitions and partner convenings.
• Identifies and contacts clients who may be subject to new Medicaid requirements. Conducts individual screenings to determine eligibility or exemptions (e.g., disability, caregiving, pregnancy). Provides clear, culturally responsive education on requirements, timelines, and reporting expectations. Support impacted clients in completing timely eligibility redeterminations under new 6-month schedule. Maintains accurate records of client interactions, eligibility status, and engagement.
• Assists clients with collecting, organizing, and submitting required activity documentation. Tracks deadlines, coordinates with internal staff, and follows up with clients to prevent noncompliance or coverage loss. Monitors client compliance status and escalates issues as needed.
• Develops and maintains a database of qualifying activities including employment, training, education, and community service. Matches clients with appropriate opportunities based on skills, needs, and eligibility. Coordinates with external partners (community organizations, workforce programs, etc.). Supports onboarding and helps resolve participation barrier.
• Attends all agency, program and team meetings, in-service trainings, and supervision.

POSITION QUALIFICATIONS:

• Education and Experience:
  • Bachelor's degree required with focus in business administration, human or social services, public administration, law and/or project management preferred; AND
  • Two (2) or more years of experience in project management and direct client services. OR
  • Highschool diploma or equivalent. AND
  • Five (5) or more years of experience in project management and direct client services.
• Cultural Humility:
  • Demonstrates respect and sensitivity when working with individuals from diverse cultural, racial, linguistic, and socioeconomic backgrounds.
  • Maintains a welcoming and professional attitude with staff, clients, and visitors in all interactions.
  • Contributes to a safe and inclusive environment in support of the agency’s equity, inclusion, diversity, and belonging values.
• Knowledge and Skills:
  • Demonstrated ability to navigate complex public systems, including government portals and enrollment processes, to resolve client cases and secure outcomes.
  • Ability to effectively communicate with individuals with diverse backgrounds and perspectives.
  • Proficient customer service skills with a strong emphasis on empathy, compassion, understanding, and patience.
  • Ability and commitment to maintaining confidentiality.
  • Exceptional follow-through and attention to detail required.
  • Strong analytical and critical thinking skills.
  • Excellent verbal and written communication skills.
  • Documenting and reporting skills.
• Technical Skills:
  • Effective ability to navigate a computer. Competency in using Microsoft Office (with at least intermediate skills in Microsoft Excel and Word), at least intermediate skills in Adobe Acrobat (particularly InDesign), and other relevant software for word processing, calendaring, e-mail, and data entry.
  • Proficient in navigating Learning Management Systems (LMS) platforms.
  • Able to efficiently research and perform various tasks using the internet.
• Additional Requirements:
  • Must have reliable transportation. If using a personal or agency vehicle to fulfill job duties, must have a valid driver’s license and be insurable under ACRS’s auto policy. If using personal vehicle, must have current auto insurance.
  • Follows all agency policies and procedures as outlined in the Employee Handbook.

WORKING CONDITIONS: The position requires regular mobility within the office or workspace, may involve sitting for extended periods throughout the day and the ability to handle objects, tools, or controls. Occasional lifting or moving of up to 20 pounds may be required. Involves tasks where visual acuity is beneficial.

This position is hybrid, with work divided between remote and on-site locations. Approximately 90% of the work will be performed remotely (telecommuting), while the remaining 10% will be conducted on-site. These hybrid work expectations are subject to change at the agency’s discretion. The noise level in the on-site work environment is moderate.

LOCATION: Asian Counseling and Referral Service - Main Office

EOE STATEMENT: Asian Counseling and Referral Service is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Washington Relay Service 711.

ACRS does not and will not discriminate on the basis of age, ancestry, color, creed, disability, gender identity, marital status, national origin, parental status, political ideology, race, religion, sex, sexual orientation, use of a service animal, military or veteran status. Equal access to programs, services and employment is available to all persons. Those individuals requiring accommodation should notify ACRS in advance. ACRS is a Tobacco-Free Campus.

ACRS is committed to ensuring that our job application process is accessible to all individuals, including those with disabilities, in accordance with the Americans with Disabilities Act (ADA).

If you require accommodation to assist with your job application, please contact [e-mail]. Our HR team is dedicated to providing alternative means and personalized assistance to ensure that your application can be submitted without undue hardship.

Our goal is to provide an accessible, fair, and inclusive application process, and we encourage you to communicate your needs so we can assist you effectively.