ADMIN/FRONT DESK CLERK 1 (INTERMITTENT/WAE)

State of Louisiana; Carville (LA); On-site; USD 19,000 - 21,000; Full time

Job summary

State of Louisiana seeks a Billeting Coordinator to schedule housing for Soldiers and coordinate with housekeeping and facility engineers. You will manage reservations, inventories, and ensure safety and regulatory compliance.

The role requires accurate reporting and strong customer service across duties. Responsibilities include processing payments, maintaining data cards, and coordinating with the Fiscal Officer.

Qualifications

• Knowledge of grammar, spelling, capitalization and punctuation.
• Ability to communicate orally and in writing.
• Liaison to external organizations and groups.

Responsibilities

• Schedules billeting for Soldiers for IDT, AT, ATFPs or TDY.
• Makes billeting reservations following policy GWLC guidelines.
• Maintains weekly billeting and daily linen inventories with high accuracy.
• Coordinates with Housekeeping and Facility Engineers for safe, clean, functional facilities.
• Processes payments to GWLC Fiscal Officer and conducts safety meetings.

Skills

General knowledge of formats and forms

Effective communication

Job description

ANNOUNCEMENT NO. 163-2026 BENEFITS

OPENING DATE: September 03, 2026Not eligible to earn leave; not eligible for benefits;

CLOSING DATE: September 17, 2026 not eligible for LASERS; not eligible to earn

compensatory time or overtime.

*SALARY: MA-610 $14.03

*WAE/Intermittent: Work as needed. Not to exceed 47 hours bi-weekly or not to exceed 1, 245 hours annually.

JOB TYPE: Unclassified*

*Current Classified employees must give up their designation to accept this position.

POSITION DESCRIPTION

Schedules billeting for Soldiers performing IDT, AT, ATFP’s or TDY. Make billeting reservations LAW LA Reg 210-50-2 for Soldiers performing duty at GWLC. Also schedules billeting for personnel that may need hotel accommodations during Conferences. Maintenances courteous and professional customer service attitude always with customers and/or co-workers. Completes reservations, check-ins, check-outs, weekly key inventories and daily linen inventories. Assigns Soldiers to billeting commensurate to run and duty position. Takes reservations in a timely and efficient manner, using appropriate customer service practices with a 95% accuracy rate. Complete weekly billeting report and maintain a 98% accuracy rate of accountability. Provides housekeeping personnel with daily cleaning reports and update information when necessary for early departures. Works closely with Housekeeping and Facility Engineers to ensure BOQ/BEQ facilities are safe, clean and in good working condition. Processes payments to GWLC Fiscal Officer. Conducts safety meeting and building inspections as the department Safety Officer. Clerk performs Hotel and office inventories and orders supplies when necessary. Must have the ability to communicate orally and in writing. May be required to work an irregular work shift, which may include weekends and holidays. Must maintain and wear all safety-related equipment and/or report any safety violations or deficiencies. Must use energy conservation measures and ensure these measures are taken daily before leaving the job site. Maintain accountability of all equipment and ensure data cards are up to date. Maintain accountability of all equipment and ensure data cards are up to date. Maintain and practice good environmental protection measures. Must inform supervisor of any telephone and address changes. Completion of SHARP training and fosters Sexual Harassment free environment. Completion of Ethics and Suicide Prevention training. Guides potential groups that wish to lease portions of GWLC which increase self-generating revenue. Tracks all safety and maintenance issues in housing to completion. Ensure all revenue is balanced with Fiscal Office concerning contracted or individual reservations. Informs residents of change to installation policies and activities. Perform other duties as assigned.

POSITION QUALIFICATIONS

General knowledge of formats, forms, typing policies and terminology of the activities for which the work is done; and knowledge of grammar, spelling, capitalizations and punctuation. Ability to effectively communicate orally and in writing. Complies and proofs all LSS Documentation as it relates to billeting and housing of soldiers during an all-Hazard event. Services as Liaison to external organizations and groups. Develops punch list on vacant housing structures for Facility Engineer Section

GENERAL REQUIREMENTS

• Must have a valid Driver's License, Social Security Card and Birth Certificate.
• Must be available to report to duty during emergency or disaster situations for extended hours over an extended period of time. Other periodic travel may be required.
• Must meet physical requirements to perform functions of the position.
• Must attend/complete all Louisiana Military Department (LMD) annual training and other training required for the position.
• Must adhere to the Code of Ethics and foster a Sexual Harassment-Free Environment.

CONDITIONS OF EMPLOYMENT

• All LMD positions require in-office attendance. This is not a remote position.
• Salary is paid by Electronic Funds Transfer (EFT) / Direct Deposit Only. A checking or savings account is required for employment.
• For positions requiring computer/email access selected applicant must qualify to obtain a Department of Defense Common Access Card (CAC) Card and maintain eligibility.
• LMD is a substance abuse and drug free workplace. The selected applicant must pass a pre-employment background investigation and pre-employment drug test. Thereafter, all employees are subject to random drug testing.
• To become an employee of the LMD you must be a current member of the Louisiana National Guard or eligible for membership in the Louisiana State Guard.
• The selected applicant must pass a pre-employment criminal background investigation prior to employment.

Equal Opportunity Employer and State as a Model Employee (SAME)