Admin Coordinator / Marketing Asst.

Valley Tree Care; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Valley Tree Care, a family-owned tree care company in Phoenix, seeks an entry-level Marketing Support & Administrative Coordinator. You will split time between marketing tasks and administrative coordination, supporting digital ads, mail campaigns, and CRM data entry.

A curious, organized learner will thrive in our culture. Responsibilities include ad campaign support, daily account checks, EDDM coordination, landing page updates, and vendor communication.

Qualifications

• 1–2 years in marketing, admin, or related role (internships count).
• Analytical mindset with comfort using spreadsheets.
• Clear, professional written communication, especially over email.
• Strong organization and ability to follow through weekly tasks.
• Willingness to learn and take feedback.

Responsibilities

• Set up and build Meta ad campaigns and monitor ad accounts daily.
• Dig into campaign data to identify what's working and what's not.
• Assist with weekly EDDM program: orders, routing, and post office coordination.
• Create ad creative assets for lead generation and recruiting.
• Help update landing pages and support SEO, social, and blog posting.
• Maintain vendor relationships and handle day-to-day email communication.
• Perform daily reporting and data entry from route sheets into CRM.

Skills

Analytical mindset

Spreadsheet proficiency

Clear written communication

Strong organization

Willingness to learn

Tools

CRM system

Job description

We are a tight knit, family owned company with 3 generations and 27 years of experience in the Tree Care industry. We believe strongly in investing in our culture and team members as we strive to revolutionize our industry with exceptional and innovative services!

The Role

This is a hands-on, entry-level role that splits between marketing support and administrative coordination. You'll work directly with our Digital Marketing Associate and support our digital advertising, direct mail, and marketing operations from the ground up. In-house marketing experience is a plus, but we value curiosity, organization, and a willingness to learn just as much.

What You'll Do

Marketing Support

• Assist with setting up and building Meta ad campaigns
• Help monitor Google, Meta, and Bing ad accounts with daily checks and simple updates
• Dig into campaign and lead data to help figure out what's working and what isn't
• Learn and assist with our weekly EDDM (Every Door Direct Mail) program, including order prep, routing, and post office coordination
• Create ad creative asset for lead gen and recruiting campaigns
• Help build and update landing pages
• Help with weekly recaps, and monthly reports
• Assist with basic SEO, social media, and blog posting

Administrative Coordination

• Maintain vendor relationships and handle day-to-day email communication with vendors and partners
• Track customer reviews and send the weekly review count to leadership
• Order business cards, review cards, and office supplies
• Prepare and send sales follow-up letters
• Keep trackers, spreadsheets, and shared files organized
• Pickup mail from post office
• Generally able to communicate clearly and effectively with customers
• Daily reporting and data entry from Sales and Fulfillment route sheets into CRM system
• Assisting sales department with invoice building
• Scan applicable mail to Google Drive and distribute as needed

What You Bring

• 1 to 2 years of experience in marketing, admin, or a related role (internships count)
• An analytical mindset and comfort working in spreadsheets
• Clear, professional written communication, especially over email
• Strong organization and follow-through on recurring weekly tasks
• A genuine willingness to learn and take feedback

Nice to Have

• Experience in Google Ads, Meta Ads Manager, or Google Analytics
• Marketing, communications, or business coursework or certifications (Google Ads and Meta Blueprint certifications are free)
• Agency or in-house digital marketing experience

The pay range for this role is: