Admin Coordinator / HR Liaison
University of South Carolina
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Benefits offered by this job
Job summary
The University of South Carolina School of Medicine Columbia seeks an Administrative Coordinator/HR Liaison to oversee departmental administrative operations and personnel management. You will coordinate recruitment, onboarding, and HR activities as the department’s primary liaison to Human Resources and time management systems.
You will provide comprehensive administrative support for 18 or more faculty and staff, ensuring compliance with university policies while maintaining confidential
Qualifications
- Requires a bachelor’s degree in a job related field and 1+ years of related experience, or equivalent combination of certs/training/education/experience.
- Knowledge of or ability to learn personnel procedures including HR practices at USC.
- Strong computer/internet fluency and MS Office (Excel, PowerPoint, Word).
Responsibilities
- Manages all personnel matters for the department, including hiring and onboarding of faculty, staff, and students.
- Coordinates HR procedures with Office of Human Resources and time management systems.
- Provides administrative support to teaching and research missions; supports department events and scheduling.
- Maintains confidential records and processes requirements with discretion.
- Supports hiring processes, onboarding and salary adjustments as needed.
Skills
Education
Tools
Job description
Please see Special Instructions for more details.
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Posting Number | STA00556PO26
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131920
Job Level | P1 - Professional
Business Title (Internal Title) | Admin Coordinator / HR Liaison
Campus | School of Medicine Columbia
Work County | Richland
College/Division | School of Medicine Columbia
Department | SOMC Pharmacology, Physiology, and Neuroscience
State Pay Range | G07
USC Market Range | MRD - $44,296 $54,263 $64,229
Anticipated Hiring Range | Salary commensurate with qualifications
Location of Vacancy |
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard Work schedule (8:30-5:00 PM) with lunch breaks Monday-Friday. Can be flexible with start and end times for 37.5 hours/week.
Basis | 12 months
Job Search Category | Administrative
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the \"Working at USC\" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Under limited supervision, the Administrative Coordinator/HR Liaison for the Department of Pharmacology, Physiology & Neuroscience at the University of South Carolina Floyd School of Medicine will oversee, manage, and coordinate the department’s administrative operations, personnel management, and support services. We seek a collaborative, competent, and dedicated individual to join our outstanding team of faculty, staff, and students in supporting excellence in our research, education, and service missions. This position is responsible for managing all departmental personnel activities, including the recruitment, hiring, onboarding, and personnel administration of faculty, staff, and students. The incumbent serves as the department’s primary liaison to the Office of Human Resources and the university’s time management system, while also providing comprehensive administrative support for the department’s research and teaching missions. The department maintains a robust, externally funded research program and supports the educational missions of the Floyd School of Medicine through instruction and training of medical, graduate, and undergraduate students. This position works closely with administrative colleagues and provides support to approximately 18 full-time faculty members, plus research staff and graduate students. The successful candidate must demonstrate a strong commitment to conducting business lawfully, ethically, and with integrity by consistently adhering to all applicable university policies, compliance requirements, procedures, and regulations.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications | Knowledge of or ability to learn UofSC personnel procedures, including experience with UofSC practices and procedures related to managing departmental human resources. Experience or skilled at use of online electronic forms and platforms including personnel management, T/L-ABS, PeopleAdmin, travel, and purchasing and some experience with PeopleSoft and University fiscal management systems. Knowledge of student-related procedures and practices, plus ability to coordinate diverse administrative functions.
Knowledge/Skills/Abilities| Skills needed in computer/internet fluency, demonstrated experience with human resources procedures and policies, and ability to multitask with attention to detail. Ability to exercise discretion in interpreting and applying established department policies and procedures and maintaining confidential records. Skilled use of computers and applications such as Microsoft Excel, Powerpoint and Word. Establish and maintain effective working relationships with co-workers, faculty and students. Conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.
- Manages all personnel matters for the department, including position establishment and reclassification, hiring of faculty, students, and staff, coordinating salary adjustments, and performance review/evaluations, plus serves as department liaison to Human Resources Office, Fiscal and Sponsored Program offices. Coordinates departmental Searches and onboarding as needed. Participates in meetings on fiscal and human resource matters for the department as needed, and updates faculty on evolving HR procedures.
- Maintains confidential records for faculty, staff, and students including T/L-ABS management, FMLA requests, and time sheets. Executes travel authorizations requests, as needed.
- Provides administrative support of all department teaching functions, including assistance with exam preparation and student-related processes as needed. Oversees appointment of students for stipend support.
- Oversees office management and assists in planning and implementation of coordinating administrative duties within the department. Coordinates candidate interviews, departmental meetings, and department-sponsored seminars or lunches. Prepares and disseminates information for meetings, lectures, and assists with special reports for the Chair.
- Assists in coordinating other general business activities for the department, and other duties as needed.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Number of Vacancies | 1
Desired Start Date | 08/16/2026
Job Open Date | 07/29/2026
Job Close Date | 09/12/2026
Open Until Filled | No
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
- * Do you have at least a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
- Curriculum Vitae
- Other Supporting Documents
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